Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Board of Public Utilities Regular Meeting Minutes - Final Thursday, May 2, 2019 1:30 PM 1. CALL TO ORDER AND ROLL CALL Vice Chair Arnone called the meeting of the Board of Public Utilities to order at approximately 1:30 p.m. Present 4 - Vice Chair William Arnone Jr., Board Member Richard Dowd, Board Member Christopher Grabill, and Board Member Mary Watts Absent 3 - Chair Daniel Galvin III, Board Member Lisa Badenfort, and Board Member David Bannister 2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS No statements of abstention were made by Board members. 3. STUDY SESSION - NONE. 4. MINUTES APPROVAL 4.1 April 18, 2019 - Regular Meeting Minutes. Attachments: April 18, 2019 - Regular Meeting Minutes (added 5/1/19) The minutes were accepted as submitted. 5. STAFF BRIEFINGS 5.1 WATER SUPPLY AND RECYCLED WATER SUPPLY UPDATE Staff will update the Board on water supply and recycled water supply issues. The Board may discuss this item and give direction to staff. Attachments: Presentation (added 5/1/19) Presenter(s): Colin Close, Sr. Water Resources Planner and Joe Schwall, Deputy Director Regional Water Reuse Operations. 6. CONSENT ITEMS 6.1 MOTION - FIRST AMENDMENT - GENERAL SERVICES AGREEMENT F001686 THATCHER COMPANY OF CALIFORNIA INC. RECOMMENDATION: It is recommended by the Water and Finance City of Santa Rosa Regular Meeting Minutes Page 2 of 4 Board of Public Utilities Regular Meeting Minutes - Final May 2, 2019 Departments that the Board of Public Utilities, by motion, approve a First Amendment to General Service Agreement F001686 for a one-year extension with an increase in compensation for the supply and delivery of ferric chloride as required by the Laguna Treatment Plant with Thatcher Company of California, Inc., Downey, California, in the amount of $254,725.63, for a cumulative total not to exceed $492,342.73. Funds required for this operational expense have been appropriated in Fiscal Year 2018-19 adopted budget of the Water Department and will be included in future budget proposals presented to council as a regular operating expense. Attachments: Staff Report Attachment 1 A motion was made by Board Member Dowd, seconded by Board Member Watts, to approve a First Amendment to General Service Agreement F001686 for a one-year extension with an increase in compensation for the supply and delivery of ferric chloride as required by the Laguna Treatment Plant with Thatcher Company of California, Inc., Downey, California, in the amount of $254,725.63, for a cumulative total not to exceed $492,342.73. Funds required for this operational expense have been appropriated in Fiscal Year 2018-19 adopted budget of the Water Department and will be included in future budget proposals presented to council as a regular operating expense. The motion carried by the following vote: Yes: 4 - Vice Chair Arnone Jr., Board Member Dowd, Board Member Grabill and Board Member Watts Absent: 3 - Chair Galvin III, Board Member Badenfort and Board Member Bannister 7. REPORT ITEMS - NONE. 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS NONE. 9. REFERRALS NONE. 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) 10.1 MONTHLY RATE REVENUE, WATER USAGE AND CIP BID AWARD REPORT - Provided for information. Attachments: Memorandum City of Santa Rosa Regular Meeting Minutes Page 3 of 4 Board of Public Utilities Regular Meeting Minutes - Final May 2, 2019 The Board received and filed the written correspondence as submitted. 11. SUBCOMMITTEE REPORTS NONE. 12. BOARD MEMBER REPORTS Board member Dowd reported that he had an ex-parte communication with one of the entities making a proposal before the Board regarding today's closed session. 13. DIRECTORS REPORTS Jennifer Burke, Interim Director updated the Board on a successful Earth Day event; noted that the City Council approved the Sewer System Management Plan and adopted the preliminary Subregional budget; provided an update on the headwork screen failure at the Treatment Plant; and announced a free compost give away on May 18. She also noted that a special Board meeting would be needed on May 23 to consider an item in support of the repair of the headwork screen. 14. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION (MAYOR'S CONFERENCE ROOM - ROOM 10) Molly MacLean, Assistant City Attorney announced the closed session item and public comment was made prior to adjourning to closed session. Public Comment: Mousa Husary spoke in support of the property being sold or leased to All Saints Orthodox Church. Father Nephon spoke in support of the property being used by All Saints Orthodox Church. Melanie Dodson spoke in support of the property being used by 4 C's as a child care facility. Renee Whitlock spoke in support of the property being used for City of Santa Rosa Regular Meeting Minutes Page 4 of 4 Board of Public Utilities Regular Meeting Minutes - Final May 2, 2019 early childcare services. Andrea Learned spoke in support of the property being used as a residential home hospice facility. Thomas Ells spoke in support of the property being sold to All Saints Church. The Board adjourned to closed session at 2:18 p.m. 14.1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8) Property: 1225 Fulton Rd., Santa Rosa (APN 034-460-032) Agency Negotiator: Jill Scott, Real Property Negotiator Negotiating Parties: Community Child Care Council of Sonoma County (4C’s), St. Joseph’s Health of Northern CA, LLC, All Saints Antiochian Orthodox Church, Child Family Community Inc. Under Negotiations: Price and terms of payment. 15. ADJOURN TO OPEN SESSION IN THE MAYOR'S CONFERENCE ROOM AND ANNOUNCEMENT OF CLOSED SESSION ACTION, IF ANY. At 3:12 p.m., the Board reconvened to open session. Vice Chair Arnone announced that the Board provided a recommendation to staff to take forward to the City Council in closed session next week. 16. ADJOURNMENT OF MEETING Vice Chair Arnone adjourned the meeting at 3:13 p.m. The next regularly scheduled meeting of the Board of Public Utilities will be held on May 16, 2019. Approved on: June 20, 2019 __________/S/____________ Gina Perez, Recording Secretary