Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Board of Public Utilities Regular Meeting Minutes - Final Thursday, May 16, 2019 1:30 PM 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting of the Board of Public Utilities to order at approximately 1:30 p.m. Present 6 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member Richard Dowd, Board Member Christopher Grabill, Board Member David Bannister, and Board Member Mary Watts Absent 1 - Board Member Lisa Badenfort 2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS No statements of abstention were made by Board members. 3. STUDY SESSION - NONE. 4. MINUTES APPROVAL 4.1 May 2, 2019 - Regular Meeting Minutes. Attachments: May 2, 2019 Regular Meeting Minutes (added 6/19/19) The acceptance of the minutes was deferred to the next meeting date. 5. STAFF BRIEFINGS - NONE. 6. CONSENT ITEMS 6.1 MOTION - CONTRACT AWARD - DONAHUE, DECKER, BOYCE & PETALUMA HILL SEWER AND WATER MAIN IMPROVEMENTS RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Board, by motion, approve the project and award Construction Contract No. C02003 in the amount of $1,264,677.97 to the lowest responsible bidder, Team Ghilotti, Inc., of Petaluma, California for Donahue, Decker, Boyce & Petaluma Hill Sewer and Water Main Improvements, approve a 15% contingency, and authorize a total contract amount of $1,454,379.67. City of Santa Rosa Regular Meeting Minutes Page 2 of 7 Board of Public Utilities Regular Meeting Minutes - Final May 16, 2019 Attachments: Staff Report Attachment 1 Attachment 2 A motion was made by Board Member Dowd, seconded by Board Member Watts, to approve the project and award Construction Contract No. C02003 in the amount of $1,264,677.97 to the lowest responsible bidder, Team Ghilotti, Inc., of Petaluma, California for Donahue, Decker, Boyce & Petaluma Hill Sewer and Water Main Improvements, approve a 15% contingency, and authorize a total contract amount of $1,454,379.67. The motion carried by the following vote: Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board Member Grabill, Board Member Bannister and Board Member Watts Absent: 1 - Board Member Badenfort 6.2 MOTION - CONTRACT AWARD - GROSSE AVE, EL CAMINO WAY, AND AUGUSTAN AVE SEWER AND WATER REPLACEMENT - DOWLING CT TO EAST HAVEN DR RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Board, by motion, approve the project and award Construction Contract No. C01568 in the amount of $1,740,579.00 to the lowest responsive bidder, Michael O’Shaughnessy Construction, Inc., of San Francisco, California, for Grosse Ave, El Camino Way, and Augustan Ave Sewer and Water Replacement - Dowling Ct to East Haven Dr, approve a 15% contingency, and authorize a total contract amount of $2,001,665.85. Attachments: Staff Report Attachment 1 Attachment 2 A motion was made by Board Member Dowd, seconded by Board Member Watts, to approve the project and award Construction Contract No. C01568 in the amount of $1,740,579.00 to the lowest responsive bidder, Michael O'Shaughnessy Construction, Inc., of San Francisco, California, for Grosse Ave, El Camino Way, and Augustan Ave Sewer and Water Replacement - Dowling Ct to East Haven Dr, approve a 15% contingency, and authorize a total contract amount of $2,001,665.85. The motion carried by the following vote: Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board Member Grabill, Board Member Bannister and Board Member Watts Absent: 1 - Board Member Badenfort City of Santa Rosa Regular Meeting Minutes Page 3 of 7 Board of Public Utilities Regular Meeting Minutes - Final May 16, 2019 6.3 MOTION - CONTRACT AWARD - OAKMONT DR SEWER MAIN UPSIZING OAKMONT CREEK TO GREENFIELD CIR RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Board, by motion, approve the project and award Construction Contract No. C02137 in the amount of $586,504.00 to the lowest responsible bidder, Michael O’Shaughnessy Construction, Inc., of San Francisco, California for Oakmont Dr. Sewer Main Upsizing Oakmont Creek to Greenfield Cir, approve a 20% contingency, and authorize a total contract amount of $703,804.80. Attachments: Staff Report Attachment 1 Attachment 2 A motion was made by Board Member Dowd, seconded by Board Member Watts, to approve the project and award Construction Contract No. C02137 in the amount of $586,504.00 to the lowest responsible bidder, Michael O'Shaughnessy Construction, Inc., of San Francisco, California for Oakmont Dr. Sewer Main Upsizing Oakmont Creek to Greenfield Cir, approve a 20% contingency, and authorize a total contract amount of $703,804.80. The motion carried by the following vote: Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board Member Grabill, Board Member Bannister and Board Member Watts Absent: 1 - Board Member Badenfort 6.4 RESOLUTION - WAIVER OF COMPETITIVE PROCESS AND SOLE SOURCE AWARD FOR PURCHASE OF MISCELLANEOUS CUMMINS PARTS AND SERVICE RECOMMENDATION: It is recommended by the Water and Finance Departments that the Board of Public Utilities, by resolution, waive the competitive process and authorize award of a sole source Purchase Order (PO) for the purchase of miscellaneous Cummins parts and technical services, to Cummins, Inc, Irvine, California, in an amount not to exceed $150,000. Attachments: Staff Report Attachment 1 Resolution A motion was made by Board Member Dowd, seconded by Board Member Watts, to approve Item 6.4 - RESOLUTION NO. 1194 ENTITLED City of Santa Rosa Regular Meeting Minutes Page 4 of 7 Board of Public Utilities Regular Meeting Minutes - Final May 16, 2019 "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING A WAIVER OF COMPETITIVE PROCESS AND AWARD OF A SOLE SOURCE PURCHASE ORDER TO CUMMINS, INC. IRVINE, CA FOR FURNISHING MISCELLANEOUS PARTS AND TECHNICAL SERVICES". The motion carried by the following vote: Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board Member Grabill, Board Member Bannister and Board Member Watts Absent: 1 - Board Member Badenfort 6.5 RESOLUTION - WAIVER OF COMPETITIVE PROCESS AND SOLE SOURCE AWARD FOR PURCHASE OF AQUA SCREEN PARTS AND SPECIALTY INSTALLATION LABOR RECOMMENDATION: It is recommended by the Water and Finance Departments that the Board of Public Utilities, by resolution, waive the competitive process and authorize award of a sole source Purchase Order (PO) for furnishing parts and providing the specialty labor necessary to complete routine maintenance to the four (4) Andritz Aqua-screen finescreens, to TW Associates, Inc. dba MISCOwater, Foothill Ranch, California, in an amount not to exceed $319,125.00. Attachments: Staff Report Attachment 1 Resolution A motion was made by Board Member Dowd, seconded by Board Member Watts, to approve Item 6.5 - RESOLUTION NO. 1195 ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING A WAIVER OF COMPETITIVE PROCESS AND AWARD OF A SOLE SOURCE PURCHASE ORDER FOR FURNISHING PARTS AND PROVIDING THE SPECIALTY LABOR NECESSARY TO COMPLETE ROUTINE MAINTENANCE TO THE FOUR (4) ANDRITZ AQUA-SCREEN FINDSCREENS, TO TW ASSOCIATES, INC. DBA MISCOWATER, FOOTHILL RANCH, CALIFORNIA". The motion carried by the following vote: Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board Member Grabill, Board Member Bannister and Board Member Watts Absent: 1 - Board Member Badenfort 6.6 RESOLUTION - WAIVER OF COMPETITIVE BIDDING AND APPROVAL OF SOLE SOURCE AWARD FOR PURCHASE AND INSTALLATION OF SIEMENS NGX PRO CONTROL UPGRADE City of Santa Rosa Regular Meeting Minutes Page 5 of 7 Board of Public Utilities Regular Meeting Minutes - Final May 16, 2019 RECOMMENDATION: It is recommended by the Water and Finance Departments that the Board of Public Utilities, by resolution, waive competitive bidding and approve a sole-source purchase and installation of eight (8) Siemens NGX PRO controllers to Siemens Industry, Inc, a Delaware Corporation in an amount not to exceed $325,000. Attachments: Staff Report Attachment 1 Resolution A motion was made by Board Member Dowd, seconded by Board Member Watts, to approve Item 6.6 - RESOLUTION NO. 1196 ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING A WAIVER OF COMPETITIVE PROCESS AND AWARD OF A SOLE SOURCE PURCHASE ORDER FOR SIEMENS NGX PRO CONTROLS AND LABOR TO SIEMENS INDUSTRY, INC. NEW KENSINGTON, PA". The motion carried by the following vote: Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board Member Grabill, Board Member Bannister and Board Member Watts Absent: 1 - Board Member Badenfort 7. REPORT ITEMS 7.1 REPORT - CONTRACT AWARD - NORTHERLY SLOPE PROTECTION PONDS C & D AND POND B SLOPE REPAIR BACKGROUND: The Meadow Lane Effluent Storage Facilities are operated and maintained as part of the Subregional Reclamation System. The Meadow Lane Effluent Storage Pond Facility is comprised of four adjacent ponds designated as Pond A, Pond B, Pond C and Pond D. It was constructed in 1977 for the sole purpose of storing tertiary treated recycled water. Due to the storage capacity, the facility is under the jurisdiction of the State of California Division of Safety of Dams (DSOD). RECOMMENDATION: It is recommended by the Transportation and Public Works Department and the Water Department that the Board of Public Utilities, by motion, approve the project and award Construction Contract No. C01909 in the amount of $1,290,493.75 to the lowest responsive bidder, Granite Construction Company, of Watsonville, California, for Northerly Slope Protection Ponds C & D and Pond B City of Santa Rosa Regular Meeting Minutes Page 6 of 7 Board of Public Utilities Regular Meeting Minutes - Final May 16, 2019 Slope Repair, approve a 20% contingency, and authorize a total contract amount of $1,548,592.50. Attachments: Staff Report Attachment 1 Attachment 2 Presentation (added 5/16/19) Presenter(s): Andrew Wilt, Associate Civil Engineer and Tracy Duenas, Supervising Engineer. Chair Galvin spoke on behalf of the Contract Review Subcommittee and noted that alternative project options were reviewed. A motion was made by Board Member Dowd, seconded by Board Member Grabill, to approve the project and award Construction Contract No. C01909 in the amount of $1,290,493.75 to the lowest responsive bidder, Granite Construction Company, of Watsonville, California, for Northerly Slope Protection Ponds C & D and Pond B Slope Repair, approve a 20% contingency, and authorize a total contract amount of $1,548,592.50. The motion carried by the following vote: Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board Member Grabill, Board Member Bannister and Board Member Watts Absent: 1 - Board Member Badenfort 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS NONE. 9. REFERRALS NONE. 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) NONE. 11. SUBCOMMITTEE REPORTS NONE. 12. BOARD MEMBER REPORTS Board member Dowd requested a report out from Vice Chair Arnone regarding the closed session he attended at Council. Vice Chair Arnone reported that he did attend, public comment was made City of Santa Rosa Regular Meeting Minutes Page 7 of 7 Board of Public Utilities Regular Meeting Minutes - Final May 16, 2019 similar to what was done at the Board meeting on May 2 with the exception of those representing the hospice care facility. Molly MacLean, Assistant City Attorney reported that the Council supported the Board recommendation and an item would be coming back to the Board for action. Chair Galvin reported that he attended the Mayor's monthly Chair luncheon and noted that the Mayor encouraged Board member attendance at the May 29 Board and Commission Orientation. He further noted that anti-harassment training is mandatory and Board members must complete or risk removal from the Board. 13. DIRECTORS REPORTS Jennifer Burke, Interim Director provided a status report on the Potter Valley Project; reported on a 2nd headworks screen failure at the treatment plant and discussed the temporary measures in place; spoke about the recent evacuation of the Admin bldg at the treatment plant due to an issue with the boiler; and invited the Board to the upcoming Wednesday Night Market in celebration of National Public Works Week combined with the Water Smart Expo. Board Member Dowd reported that he had heard a speaker at the recent Sonoma County Alliance meeting and will share her presentation with the Board. 14. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting at 2:04 p.m. The next regular scheduled meeting of the Board of Public Utilities will be held on June 6, 2019. Approved on: June 20, 2019 ________/S/______________ Gina Perez, Recording Secretary