Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Board of Public Utilities Regular Meeting Minutes - Final Thursday, September 5, 2019 1:30 PM 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting of the Board of Public Utilities to order at approximately 1:30 p.m. Present 5 - Chair Daniel Galvin III, Board Member Lisa Badenfort, Board Member Richard Dowd, Board Member Christopher Grabill, and Board Member Mary Watts Absent 2 - Vice Chair William Arnone Jr., and Board Member David Bannister 2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS No statements of abstention were made by Board members. 3. PRESENTATIONS/PROCLAMATIONS 3.1 PRESENTATION - Historical Press Clippings that lead to the Geysers Recharge Project (1993 - 2007) Attachments: Millan_09.05.19_Final.pdf Presenter(s): Mark Millan, Data Instincts. 4. MINUTES APPROVAL 4.1 August 1, 2019 - Regular Meeting Minutes. Attachments: August 1, 2019 - Regular Meeting Minutes. The minutes were accepted as submitted. 5. STAFF BRIEFINGS 5.1 WATER SUPPLY AND RECYCLED WATER SUPPLY UPDATE Staff will update the Board on water supply and recycled water supply issues. The Board may discuss this item and give direction to staff. Attachments: Presentation (added 9/5/19) Presenter(s): Colin Close, Sr. Water Resources Planner and Joe Schwall, Deputy Director - Regional Water Reuse Operations. City of Santa Rosa Regular Meeting Minutes Page 2 of 4 Board of Public Utilities Regular Meeting Minutes - Final September 5, 2019 6. CONSENT ITEMS 6.1 MOTION - ADDITIONAL CONTINGENCY - LLANO TRUNK LINING - W COLLEGE UTILITIES FACILITY RECOMMENDATION: It is recommended by the Transportation and Public Works Department and the Water Department that the Board, by motion, approve an increase in the contingency by $428,504.00 for Construction Contract No. C02042, to SAK Construction, LLC, of O’Fallon, Missouri, for Llano Trunk Lining - W College Utilities Facility, for a total contract/contingency amount of $2,932,063.30. Attachments: Staff Report Attachment 1 A motion was made by Board Member Watts, seconded by Board Member Badenfort to approve an increase in the contingency by $428,504.00 for Construction Contract No. C02042, to SAK Construction, LLC, of O'Fallon, Missouri, for Llano Trunk Lining - W College Utilities Facility, for a total contract/contingency amount of $2,932,063.30. The motion carried by the following vote: Yes: 5 - Chair Galvin III, Board Member Badenfort, Board Member Dowd, Board Member Grabill and Board Member Watts Absent: 2 - Vice Chair Arnone Jr. and Board Member Bannister 6.2 MOTION - FIRST AMENDED COOPERATIVE AGREEMENT FOR IMPLEMENTATION OF SONOMA-MENDOCINO IMMEDIATE DROUGHT RELIEF FUNDING AGREEMENT RECOMMENDATION: It is recommended by the Water Department that the Board, by motion, approve the First Amended Cooperative Agreement for Implementation of the Sonoma-Mendocino Immediate Drought Relief Project Funding Agreement between the Sonoma County Water Agency (Sonoma Water) and the City of Santa Rosa and authorize the Chair to sign the agreement. Attachments: Staff Report Attachment 1 A motion was made by Board Member Watts, seconded by Board Member Badenfort to approve the First Amended Cooperative Agreement for Implementation of the Sonoma-Mendocino Immediate Drought Relief Project Funding Agreement between the Sonoma County Water Agency City of Santa Rosa Regular Meeting Minutes Page 3 of 4 Board of Public Utilities Regular Meeting Minutes - Final September 5, 2019 (Sonoma Water) and the City of Santa Rosa and authorize the Chair to sign the agreement. The motion carried by the following vote: Yes: 5 - Chair Galvin III, Board Member Badenfort, Board Member Dowd, Board Member Grabill and Board Member Watts Absent: 2 - Vice Chair Arnone Jr. and Board Member Bannister 7. REPORT ITEMS 7.1 REPORT - ACCEPTANCE OF ENERGY OPTIMIZATION PLANS BACKGROUND: Water Department staff have completed Energy Optimization Plans (EOPs) for Regional Water Reuse and Water Operations systems. The EOPs serve as roadmaps for strategically and systematically optimizing energy use in Santa Rosa's water systems. RECOMMENDATION: It is recommended by the Santa Rosa Water Department that the Board of Public Utilities, by motion, accept the final Energy Optimization Plans for Regional Water Reuse and Water Operations. Attachments: Staff Report Attachment 1 Attachment 2 Presentation (added 9/5/19) Presenter(s): Claire Myers, Sustainability Representative. A motion was made by Board Member Dowd, seconded by Board Member Grabill to accept the final Energy Optimization Plans for Regional Water Reuse and Water Operations. The motion carried by the following vote: Yes: 5 - Chair Galvin III, Board Member Badenfort, Board Member Dowd, Board Member Grabill and Board Member Watts Absent: 2 - Vice Chair Arnone Jr. and Board Member Bannister 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS NONE. 9. REFERRALS NONE. 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) NONE. City of Santa Rosa Regular Meeting Minutes Page 4 of 4 Board of Public Utilities Regular Meeting Minutes - Final September 5, 2019 11. SUBCOMMITTEE REPORTS Jennifer Burke, Director reported out on the recent City Council/BPU Liaison meeting that took place. The agenda included a presentation on the Biosolids Program and potential alternatives and Ms. Burke noted that the committee recommended to bring an item to the full Board for consideration. In addition, the committee heard an update on the progress of discussions with Renewable Sonoma for a green waste processing facility. 12. BOARD MEMBER REPORTS NONE. 13. DIRECTORS REPORTS Jennifer Burke, Director reported that the Streets to Creeks campaign has received 1.3 impressions on social media and the website and, it is the most successful campaign for the department to date. She also reported that Engineering staff is undertaking an effort to ensure compliance with a recently enacted law, America's Water Infrastructure Act of 2018. Compliance includes completing a risk and resilience assessment which is due March 2020 and a emergency response plan which is due September 2020. 14. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting at 2:29 p.m. The next regular scheduled meeting of the Board of Public Utilities will be held on October 3, 2019. Approved on: October 3, 2019 ________/S______________ Gina Perez, Recording Secretary