Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Board of Public Utilities Regular Meeting Minutes - Final Thursday, June 4, 2020 1:30 PM 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting of the Board of Public Utilities to order at approximately 1:30 p.m. Present 7 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member Lisa Badenfort, Board Member Christopher Grabill, Board Member Mary Watts, Board Member Glen Wright, and Board Member Matt Mullan 2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS No statements of abstention were made by Board members. 3. STUDY SESSION - NONE. 4. MINUTES APPROVAL 4.1 April 16, 2020 - Regular Meeting Minutes. The minutes for April 16, 2020 were deferred to the next Board meeting. 5. STAFF BRIEFINGS 5.1 2019 DRINKING WATER QUALITY REPORT UPDATE Staff will provide an overview of Santa Rosa’s 2019 water quality report, including information on Santa Rosa’s water supply, distribution system, drinking water regulatory requirements, and 2019 water quality results. The Board may discuss this item and give direction to staff. Attachments: Attachment 1 Presentation (added 6/2/2020) Presenter(s): Peter Martin, Deputy Director Water Resources. 6. CONSENT ITEMS 6.1 MOTION - CONTRACT AWARD - LA PALOMA AVE / EAST HAVEN DR / ROGERS WY SEWER AND WATER MAIN REPLACEMENT City of Santa Rosa Regular Meeting Minutes Page 2 of 5 Board of Public Utilities Regular Meeting Minutes - Final June 4, 2020 RECOMMENDATION: It is recommended by the Transportation and Public Works Department and the Water Department that the Board, by motion, approve the project and award Construction Contract No. C00308 in the amount of $2,149,198.80 to the lowest responsive bidder, Argonaut Constructors, Inc., of Santa Rosa, California for La Paloma Ave/East Haven Dr/Rogers Wy Sewer and Water Main Replacement, approve a 10% contingency, and authorize a total contract amount of $2,364,118.68. Attachments: Staff Report Attachment 1 Attachment 2 A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Watts to approve the project and award Construction Contract No. C00308 in the amount of $2,149,198.80 to the lowest responsive bidder, Argonaut Constructors, Inc., of Santa Rosa, California for La Paloma Ave/East Haven Dr/Rogers Wy Sewer and Water Main Replacement, approve a 10% contingency, and authorize a total contract amount of $2,364,118.68. The motion carried by the following vote: Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Grabill, Board Member Watts, Board Member Wright and Board Member Mullan 6.2 MOTION - FIRST AMENDED AGREEMENT FOR NORTHERN SONOMA COUNTY WATER CONSERVATION PROGRAM RECOMMENDATION: It is recommended by the Water Department that the Board, by motion, approve the First Amended Agreement for Northern Sonoma County Water Conservation Program between the Sonoma County Water Agency (Sonoma Water) and the City of Santa Rosa and authorize the Chair to sign the agreement. Attachments: Staff Report Attachment 1 A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Watts to approve the First Amended Agreement for Northern Sonoma County Water Conservation Program between the Sonoma County Water Agency (Sonoma Water) and the City of Santa Rosa and authorize the Chair to sign the agreement. The motion carried by the following vote: Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Grabill, Board Member Watts, Board Member Wright and Board Member Mullan City of Santa Rosa Regular Meeting Minutes Page 3 of 5 Board of Public Utilities Regular Meeting Minutes - Final June 4, 2020 6.3 RESOLUTION - PURCHASE ORDER AWARD - LAB EQUIPMENT FOR LAGUNA TREATMENT PLANT RECOMMENDATION: It is recommended by the Finance and Water Departments that the Board, by resolution, approve issuance of a purchase order for lab equipment with Agilent Technologies, Inc., Wilmington, Delaware, for a total Agreement amount not to exceed $173,246.65. Attachments: Staff Report Attachment 1 Resolution A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Watts to approve Item 6.3 - RESOLUTION NO. 1226 ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES OF THE CITY OF SANTA ROSA APPROVING ISSUANCE OF A PURCHASE ORDER WITH AGILENT TECHNOLOGIES, INC. OF WILMINGTON, DELAWARE FOR LABORATORY EQUIPMENT FOR THE LAGUNA TREATMENT PLANT ENVIRONMENTAL LABORATORY". The motion carried by the following vote: Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Grabill, Board Member Watts, Board Member Wright and Board Member Mullan 6.4 MOTION - APPROVAL OF FIRST AMENDMENT OF PROFESSIONAL SERVICES AGREEMENT FOR ENVIRONMENTAL LABORATORY SERVICES WITH ALPHA ANALYTICAL LABORATORIES, INC. RECOMMENDATION: It is recommended by the Board of Public Utilities Contract Review Subcommittee and the Water Department that the Board, by motion, approve the First Amendment to the Professional Services Agreement with Alpha Analytical, Inc. for environmental laboratory services in the amount of $195,000, with a total amount not to exceed $294,000. Attachments: Staff Report Attachment 1 A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Watts to approve the First Amendment to the Professional Services Agreement with Alpha Analytical, Inc. for environmental laboratory services in the amount of $195,000, with a total amount not to exceed $294,000. The motion carried by the following vote: City of Santa Rosa Regular Meeting Minutes Page 4 of 5 Board of Public Utilities Regular Meeting Minutes - Final June 4, 2020 Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Grabill, Board Member Watts, Board Member Wright and Board Member Mullan 7. REPORT ITEMS - NONE. 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS NONE. 9. REFERRALS NONE. 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) NONE. 11. SUBCOMMITTEE REPORTS Chair Galvin reported on the recent Contract Review Subcommittee meeting and noted that three agenda items would be coming to the full Board for approval at their June 18 and July 2 meetings. 12. BOARD MEMBER REPORTS NONE. 13. DIRECTORS REPORTS Jennifer Burke, Director reported on water supply conditions at Lake Sonoma and Lake Mendocino and noted that Sonoma Water would be filing a temporary urgency change order request. She further reported that the Water Use Efficiency team have resumed outdoor water audits and are conducting virtual indoor audits for our customers. 14. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting at 1:55 p.m. The next regular scheduled meeting of the Board of Public Utilities will be held on July 16, 2020. City of Santa Rosa Regular Meeting Minutes Page 5 of 5 Board of Public Utilities Regular Meeting Minutes - Final June 4, 2020 Approved on: July 16, 2020 ________/S______________ Gina Perez, Recording Secretary