Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Board of Public Utilities Regular Meeting Minutes - Final Thursday, June 18, 2020 1:30 PM 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting of the Board of Public Utilities to order at approximately 1:30 p.m. Present 7 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member Lisa Badenfort, Board Member Christopher Grabill, Board Member Mary Watts, Board Member Glen Wright, and Board Member Matt Mullan 2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS Board member Mullan stated that he would be abstaining from the acceptance of the minutes for April 16, 2020 because he was not a member of the Board at the time of the meeting. 3. STUDY SESSION - NONE. 4. MINUTES APPROVAL 4.1 April 16, 2020 - Regular Meeting Minutes. Attachments: April 16, 2020 - Regular Meeting Minutes (added 6/17/2020) The minutes of for April 16, 2020 were received and accepted as submitted. 5. STAFF BRIEFINGS 5.1 RECYCLED WATER SUPPLY UPDATE Staff will update the Board on recycled water supply issues. The Board may discuss this item and give direction to staff. Attachments: Presentation (added 06/17/2020) Presenter(s): Joe Schwall, Deputy Director Regional Water Reuse Operations. Public Comment: City of Santa Rosa Regular Meeting Minutes Page 2 of 6 Board of Public Utilities Regular Meeting Minutes - Final June 18, 2020 Tawny Tesconi, Sonoma County Farm Bureau expressed concern for the reduction in recycled water for the farmers. She suggested that an Ad Hoc Committee be set up to explore options to meet their water supply needs. 6. CONSENT ITEMS 6.1 MOTION - PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION MANAGEMENT AND INSPECTION - SKYFARM ‘A’ AND HANSFORD COURT LIFT STATION RECONSTRUCTION RECOMMENDATION: It is recommended by the Transportation and Public Works Department, the Water Department and the Contract Review Subcommittee that the Board, by motion, approve a Professional Services Agreement with Coastland Civil Engineering, of Santa Rosa, CA, for construction management and inspection services associated with construction contract C02201 - Skyfarm ‘A’ and Hansford Court Lift Station Reconstruction in the amount not to exceed $328,108.00. Attachments: Staff Report Attachment 1 Attachment 2 A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Watts to approve a Professional Services Agreement with Coastland Civil Engineering, of Santa Rosa, CA, for construction management and inspection services associated with construction contract C02201 - Skyfarm 'A' and Hansford Court Lift Station Reconstruction in the amount not to exceed $328,108.00. The motion carried by the following vote: Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Grabill, Board Member Watts, Board Member Wright and Board Member Mullan 6.2 MOTION - PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION MANAGEMENT AND INSPECTION - LLANO TRUNK - WEST THIRD ST., BRITTAIN TO DARLA AND GLENBROOK SIPHON LINING RECOMMENDATION: It is recommended by the Transportation and Public Works Department, the Water Department, and the Contract Review Subcommittee that the Board, by motion, approve the Professional Services Agreement with PSOMAS, of Walnut Creek, CA City of Santa Rosa Regular Meeting Minutes Page 3 of 6 Board of Public Utilities Regular Meeting Minutes - Final June 18, 2020 for construction management and inspection services associated with the construction contract C02285 - Llano Trunk - West Third St., Brittain to Darla and Glenbrook Siphon Lining in the amount not to exceed $418,594.00. Attachments: Staff Report Attachment 1 Attachment 2 A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Watts approve the Professional Services Agreement with PSOMAS, of Walnut Creek, CA for construction management and inspection services associated with the construction contract C02285 - Llano Trunk - West Third St., Brittain to Darla and Glenbrook Siphon Lining in the amount not to exceed $418,594.00. The motion carried by the following vote: Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Grabill, Board Member Watts, Board Member Wright and Board Member Mullan 7. REPORT ITEMS 7.1 REPORT - CONTRACT AWARD - PROFESSIONAL SERVICES AGREEMENT WITH JACOBS ENGINEERING GROUP INC. FOR EMERGENCY GENERATOR ENGINE RADIATORS AND FUEL TANK REPLACEMENT AND LTP FLEET GASOLINE FUELING STATION ALTERNATIVES EVALUATION AND ENGINEERING DESIGN SERVICES BACKGROUND: The City owns and operates two standby emergency generators to provide power to the Laguna Treatment Plant (LTP) in the event of a power outage. The radiators on the engines that drive the generators have leaks, they are at the end of their useful life, and need to be replaced. The emergency generators at LTP are powered by diesel fuel from an underground storage tank, the tank is at the end of its useful life and needs to be replaced. Lastly, there is currently only a diesel fueling station at LTP. The addition of an on-site gasoline fueling station would provide operational resiliency, particularly during emergencies such as Public Safety Power Shutdowns. This proposed action will allow for the evaluation of alternatives for each of the project components including: the replacement of the emergency generator engine radiators, the replacement of the emergency generator diesel fuel tank, and the potential development of an on-site gasoline fueling City of Santa Rosa Regular Meeting Minutes Page 4 of 6 Board of Public Utilities Regular Meeting Minutes - Final June 18, 2020 station. RECOMMENDATION: It is recommended by the Water Department and the Contract Review Subcommittee that the Board, by motion, approve a Professional Services Agreement (PSA) with Jacobs Engineering Group Inc. to provide professional services for the Emergency Generator Engine Radiators and Fuel Tank Replacement and LTP Fleet Gasoline Fueling Station Alternatives Evaluation and Engineering Design Services in the amount not to exceed $514,879.00 Attachments: Staff Report Attachment 1 Presentation (06/17/2020) Presenter(s): Tetyana Mokvyts, Water Reuse Engineer. A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Mullan to approve a Professional Services Agreement (PSA) with Jacobs Engineering Group Inc. to provide professional services for the Emergency Generator Engine Radiators and Fuel Tank Replacement and LTP Fleet Gasoline Fueling Station Alternatives Evaluation and Engineering Design Services in the amount not to exceed $514,879.00. The motion carried by the following vote: Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Grabill, Board Member Watts, Board Member Wright and Board Member Mullan 7.2 REPORT - PROFESSIONAL SERVICES AGREEMENT APPROVAL FOR DESIGN SERVICES FOR BACKUP GENERATORS AT WATER AND WASTEWATER FACILITIES BACKGROUND: This project would replace emergency generators and related equipment at eighteen critical water and wastewater facilities. These are dual-fuel generators determined to be problematic following the 2017 wildfire and diesel generators that have exceeded their service life. The City has received Hazard Mitigation Program funds from FEMA to reimburse 75% of design, construction management, and construction costs for these replacements. RECOMMENDATION: It is recommended by the Transportation and Public Works Department, the Water Department, and the Contract Review Subcommittee that the Board, by motion, approve the Professional Services Agreement (PSA) with Brelje & Race Consulting City of Santa Rosa Regular Meeting Minutes Page 5 of 6 Board of Public Utilities Regular Meeting Minutes - Final June 18, 2020 Engineers, of Santa Rosa, CA, for design services for Backup Generators at Water and Wastewater Facilities in the amount not to exceed $485,500.00. Attachments: Staff Report Attachment 1 Attachment 2 Presentation (added 6/17/2020) Presenter(s): Adam Rausch, Associate Civil Engineer. A motion was made by Board Member Watts, seconded by Board Member Wright to approve the Professional Services Agreement (PSA) with Brelje & Race Consulting Engineers, of Santa Rosa, CA, for design services for Backup Generators at Water and Wastewater Facilities in the amount not to exceed $485,500.00. The motion carried by the following vote: Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Grabill, Board Member Watts, Board Member Wright and Board Member Mullan 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS NONE. 9. REFERRALS NONE. 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) NONE. 11. SUBCOMMITTEE REPORTS NONE. 12. BOARD MEMBER REPORTS NONE. 13. DIRECTORS REPORTS Jennifer Burke, Director reported on a water main break that occurred over the weekend and updated the Board on the comment letter submitted for the City's permit to the North Coast Regional Water Quality Control Board. 14. ADJOURNMENT OF MEETING City of Santa Rosa Regular Meeting Minutes Page 6 of 6 Board of Public Utilities Regular Meeting Minutes - Final June 18, 2020 Chair Galvin adjourned the meeting at 2:47 p.m. The next regular scheduled meeting of the Board of Public Utilities will be held on July 16, 2020. Approved on: July 16, 2020 _________/S/_____________ Gina Perez, Recording Secretary