Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Board of Public Utilities Regular Meeting Minutes - Final Thursday, July 2, 2020 1:30 PM 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting of the Board of Public Utilities to order at approximately 1:30 p.m. Present 6 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member Lisa Badenfort, Board Member Mary Watts, Board Member Glen Wright, and Board Member Matt Mullan Absent 1 - Board Member Christopher Grabill 2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS No statements of abstention were made by Board members. 3. STUDY SESSION - NONE. 4. MINUTES APPROVAL The minutes for May 7, 2020 and May 21, 2020 were received and accepted as submitted. 4.1 May 7, 2020 - Regular Meeting Minutes. Attachments: May 7, 2020 - Regular Meeting Minutes (added 7/1/2020) 4.2 May 21, 2020 - Regular Meeting Minutes. Attachments: May 21, 2020 - Regular Meeting Minutes (added 7/1/2020) 5. STAFF BRIEFINGS 5.1 GREEN EXCHANGE PROGRAM MODIFICATIONS Staff will provide a brief presentation on modifications that are being made to the Green Exchange Program, which is a water use efficiency rebate program that incentivizes customers to remove turf in exchange for the installation of low water use plants, and provides rebates for efficient landscape irrigation equipment. The turf exchange or “Cash For Grass” portion of the program is being modified to increase participation and encourage sustainable water management practices. City of Santa Rosa Regular Meeting Minutes Page 2 of 6 Board of Public Utilities Regular Meeting Minutes - Final July 2, 2020 The five program modifications are: 1) increasing the square footage (sq. ft) eligible for program rebates; 2) allowing dedicated irrigation customers to participate in the program annually; 3) increasing the turf replacement rebate amount from $0.50/sq. ft to $0.75/sq. ft; 4) requiring replacement plant density of 50% at plant maturity, and 5) prohibiting the replacement of turf with rubber mulch. The Board may discuss this item and give direction to staff. Attachments: Presentation (added 07/01/2020) Presenter(s): Claire Nordlie, Sustainability Coordinator. 5.2 WATER SUPPLY AND RECYCLED WATER SUPPLY UPDATE Staff will update the Board on water supply and recycled water supply issues. The Board may discuss this item and give direction to staff. Attachments: Presentation (added 07/01/2020) Presenter(s): Peter Martin, Deputy Director Water Resources and Joe Schwall, Deputy Director Regional Water Reuse Operations. 6. CONSENT ITEMS 6.1 MOTION - CONTRACT AWARD - GEYSERS PIPELINE EXPANSION JOINTS REPLACEMENT PROJECT RECOMMENDATION: It is recommended by the Water and Transportation and Public Works Departments that the Board of Public Utilities, by motion, award Construction Contract No. C02243 in the amount of $924,458.00 to the lowest responsive bidder, Piazza Construction, of Penngrove, California, for Geysers Pipeline Expansion Joints Replacement Project, approve a 20% contingency, and authorize a total contract amount of $1,109,349.60. Attachments: Staff Report Attachment 1 Attachment 2 A motion was made by Board Member Watts, seconded by Board Member Badenfort to award Construction Contract No. C02243 in the amount of $924,458.00 to the lowest responsive bidder, Piazza Construction, of Penngrove, California, for Geysers Pipeline Expansion Joints Replacement Project, approve a 20% contingency, and authorize a total contract amount of $1,109,349.60. The motion carried by the following vote: City of Santa Rosa Regular Meeting Minutes Page 3 of 6 Board of Public Utilities Regular Meeting Minutes - Final July 2, 2020 Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Watts, Board Member Wright and Board Member Mullan Absent: 1 - Board Member Grabill 6.2 MOTION - CONTRACT AWARD - SKYFARM ‘A’ AND HANSFORD COURT LIFT STATION RECONSTRUCTION RECOMMENDATION: It is recommended by the Water and Transportation and Public Works Departments that the Board of Public Utilities, by motion, award Construction Contract No. C02201 in the amount of $3,388,000.00 to the lowest responsive bidder, Pacific Infrastructure Corporation, of Pleasanton, California, for Skyfarm ‘A’ and Hansford Court Lift Station Reconstruction, approve a 15% contingency, and authorize a total contract amount of $3,896,200.00. Attachments: Staff Report Attachment 1 Attachment 2 Attachment 3 A motion was made by Board Member Watts, seconded by Board Member Badenfort to award Construction Contract No. C02201 in the amount of $3,388,000.00 to the lowest responsive bidder, Pacific Infrastructure Corporation, of Pleasanton, California, for Skyfarm 'A' and Hansford Court Lift Station Reconstruction, approve a 15% contingency, and authorize a total contract amount of $3,896,200.00. The motion carried by the following vote: Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Watts, Board Member Wright and Board Member Mullan Absent: 1 - Board Member Grabill 6.3 RESOLUTION - GENERAL SERVICE AGREEMENT F001422 - THIRD AMENDMENT - SODIUM HYPOCHLORITE SUPPLY AND DELIVERY RECOMMENDATION: It is recommended by the Water and Finance Departments that the Board of Public Utilities, by resolution, approve the Third Amendment to General Service Agreement F001422 for a one-year extension with a 3% increase in unit price and compensation for the supply and delivery of sodium hypochlorite, as required by the Laguna Treatment Plant, with Olin Corporation dba Olin Chlor Alkali City of Santa Rosa Regular Meeting Minutes Page 4 of 6 Board of Public Utilities Regular Meeting Minutes - Final July 2, 2020 Products, Tracy California, in the amount of $110,313, for a cumulative total not to exceed $409,413. Attachments: Staff Report Attachment 1 Resolution A motion was made by Board Member Watts, seconded by Board Member Badenfort to approve Item 6.3 - RESOLUTION NO. 1227 ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES APPROVING THE THIRD AMENDMENT TO GENERAL SERVICES AGREEMENT F001422 FOR SODIUM HYPOCHLORITE SUPPLY AND DELIVERY SERVICE WITH OLIN CORPORATION DBA OLIN CHLOR ALKALI PRODUCTS, TRACY, CALIFORNIA". The motion carried by the following vote: Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Watts, Board Member Wright and Board Member Mullan Absent: 1 - Board Member Grabill 6.4 RESOLUTION - APPROVE ISSUANCE OF A BLANKET PURCHASE ORDER FOR LIQUID ALUMINUM SULFATE SUPPLY RECOMMENDATION: It is recommended by the Water and Finance Departments that the Board of Public Utilities, by resolution, approve issuance of a one-year Blanket Purchase Order with four (4) one-year extension options for liquid aluminum sulfate supply to the Laguna Treatment Plant to Thatcher Company of California, Inc. in an amount not to $115,492.31. Attachments: Staff Report Attachment 1 Resolution A motion was made by Board Member Watts, seconded by Board Member Badenfort to approve Item 6.4 - RESOLUTION NO. 1228 ENTITLED "RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING ISSUANCE OF A ONE-YEAR BLANKET PURCHASE ORDER WITH FOUR ONE-YEAR RENEWAL OPTIONS WITH THATCHER COMPANY OF CALIFORNIA INC. FOR LIQUID ALUMINUM SULFATE SUPPLY FOR THE LAGUNA TREATMENT PLANT". The motion carried by the following vote: Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Watts, Board Member Wright and Board Member Mullan Absent: 1 - Board Member Grabill City of Santa Rosa Regular Meeting Minutes Page 5 of 6 Board of Public Utilities Regular Meeting Minutes - Final July 2, 2020 7. REPORT ITEMS - NONE. 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS NONE. 9. REFERRALS NONE. 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) NONE. 11. SUBCOMMITTEE REPORTS NONE. 12. BOARD MEMBER REPORTS NONE. 13. DIRECTORS REPORTS Jennifer Burke, Director reported that the City Council adopted the budget after a two-day session. She then reported that Amy's Kitchen would be getting their large rebate for installing water saving measures that have shown a savings of 1.13 million gallons per month equaling a 20% reduction in use. 14. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION Molly MacLean, Assistant City Attorney announced closed session item 14.1, 14.2, and 14.3. The Board adjourned to closed session at 2:12 p.m. Meeting went into Recess. 14.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Bush v. Brown Farm City of Santa Rosa Court Case No. CV 20-3275, U.S. District Court, Northern District of California City of Santa Rosa Regular Meeting Minutes Page 6 of 6 Board of Public Utilities Regular Meeting Minutes - Final July 2, 2020 14.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: One case, related to claims filed by Terracon in connection with Contract C0222 - Replacement of Water Services Affected by the Tubbs Fire - Inside the Advisory Area and Contract C02081 - Post Ct and Simpson Pl Sewer Replacements 14.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Fountaingrove II Open Space Maintenance Association v. City of Santa Rosa, Sonoma County Superior Court Case No. SCV-266455 15. ADJOURN TO OPEN SESSION AND ANNOUNCEMENT OF CLOSED SESSION ACTION, IF ANY. At 3:04 p.m., the meeting was reconvened to open session. Board Secretary Perez took a verbal roll call to confirm a quorum for open session. All Board members were present with the exception of Vice Chair Arnone who left the meeting at 3:00p.m., and Board member Grabill. Assistant City Attorney MacLean announced that there was no action to report from closed session. 16. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting at 3:05 p.m. The next regular scheduled meeting of the Board of Public Utilities will be held on August 6, 2020. Approved on: August 6, 2020 _________/S/_____________ Gina Perez, Recording Secretary