Board of Public Utilities
Regular MeetingSanta Rosa, CA · July 16, 2020
Minutes
Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
Board of Public Utilities
Regular Meeting Minutes - Final
Thursday, July 16, 2020 1:30 PM
1. CALL TO ORDER AND ROLL CALL
Chair Galvin called the meeting of the Board of Public Utilities to
order at approximately 1:30 p.m.
Present 6 - Chair Daniel Galvin III, Board Member Lisa Badenfort, Board Member
Christopher Grabill, Board Member Mary Watts, Board Member Glen
Wright, and Board Member Matt Mullan
Absent 1 - Vice Chair William Arnone Jr.
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
No statements of abstention were made by Board members.
3. STUDY SESSION - NONE.
4. MINUTES APPROVAL
The minutes of June 4, 2020 and June 18, 2020 were received and
accepted as submitted.
4.1 June 4, 2020 - Regular Meeting Minutes.
Attachments: JUne 4, 2020 - Regular Meeting Minutes (added 7/15/2020)
4.2 June 18, 2020 - Regular Meeting Minutes.
Attachments: June 18, 2020 - Regular Meeting Minutes (added on 7/15/2020)
5. STAFF BRIEFINGS
5.1 RECYCLED WATER SUPPLY UPDATE
Staff will update the Board on recycled water supply issues. The Board
may discuss this item and give direction to staff.
Attachments: Presentation (added 7/15/2020)
Presenter(s): Joe Schwall, Deputy Director Regional Water Reuse
Operations.
6. CONSENT ITEMS
City of Santa Rosa
Regular Meeting Minutes
Page 2 of 4
Board of Public Utilities Regular Meeting Minutes - Final July 16, 2020
6.1 RESOLUTION - FIRST AMENDMENT TO GENERAL SERVICE
AGREEMENT F001840 WITH CARBON SUPPLY, INC.
RECOMMENDATION: It is recommended by the Water and Finance
Departments that the Board, by resolution, approve the First
Amendment to General Services Agreement Number (GSA) F001840
with Carbon Supply, Inc., Bell Gardens, California for Iron Sponge
media removal, replacement, and disposal services for an additional
one-year term and increase compensation in the amount of $60,000, for
a total amount not to exceed $156,000.
Attachments: Staff Report
Attachment 1
Resolution
A motion was made by Board Member Badenfort, seconded by Board
Member Watts to approve Item 6.1 - RESOLUTION NO. 1229 ENTITLED
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES APPROVING THE
FIRST AMENDMENT TO THE GENERAL SERVICES AGREEMENT F001840
WITH CARBON SUPPLY, INC". The motion carried by the following vote:
Yes: 6 - Chair Galvin III, Board Member Badenfort, Board Member Grabill,
Board Member Watts, Board Member Wright and Board Member
Mullan
Absent: 1 - Vice Chair Arnone Jr.
7. REPORT ITEMS
7.1 REPORT - SUBCONTRACTOR ADDITION - LAGUNA TREATMENT
PLANT CHILLERS AND CLIMATE CONTROL UPGRADES AT
ADMINISTRATION AND ANNEX BUILDING
BACKGROUND: The Laguna Treatment Plant Chillers and Climate
Control Upgrades at Administration and Annex Buildings project
(Project) will consist of the replacement of two 50-ton chillers and two
condensing boilers in the Administration building, and one 15-ton chiller
at the Annex building. The Project will also provide upgrades of the
climate control system at both buildings. On October 17, 2019, the
Board of Public Utilities, by motion, approved construction Contract No.
C02105 in the amount of $1,004,198.40 to the lowest responsive
bidder, Matrix HG, Inc., of Novato, CA for Laguna Treatment Plant
Chillers and Climate Control Upgrades at Administration and Annex
Building. Matrix subsequently submitted a request for
City of Santa Rosa
Regular Meeting Minutes
Page 3 of 4
Board of Public Utilities Regular Meeting Minutes - Final July 16, 2020
Wunderlich-Malec Engineering (WM) to be added to the Contract as a
subcontractor responsible for the PLC panel building, programming,
testing and commissioning work.
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department and the Water Department that the Board of
Public Utilities, by resolution, 1) permit the addition of subcontractor
Wunderlich-Malec Engineering of Pleasanton, California to the Laguna
Treatment Plant Chillers and Climate Control Upgrades project
(Contract No. C02105) due to public necessity; and 2) elect not to
assess potential penalties against the prime contractor Matrix HG, Inc.,
of Novato, California.
Attachments: Staff Report
Resolution
Presentation (added 7/16/2020)
Presenter(s): Tracy Duenas, Supervising Engineer.
A motion was made by Board Member Wright, seconded by Board Member
Grabill to approve ITEM 7.1 - RESOLUTION NO. 1230 ENTITLED
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES PERMITTING THE
ADDITION OF SUBCONTRACTOR WUNDERLICH-MALEC ENGINEERING
OF PLEASANTON, CALIFORNIA TO THE LAGUNA TREATMENT PLANT
CHILLERS AND CLIMATE CONTROL UPGRADES PROJECT DUE TO
PUBLIC NECESSITY AND ELECTION NOT TO ASSESS POTENTIAL
PENALTIES". The motion carried by the following vote:
Yes: 6 - Chair Galvin III, Board Member Badenfort, Board Member Grabill,
Board Member Watts, Board Member Wright and Board Member
Mullan
Absent: 1 - Vice Chair Arnone Jr.
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
NONE.
9. REFERRALS
NONE.
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)
NONE.
11. SUBCOMMITTEE REPORTS
City of Santa Rosa
Regular Meeting Minutes
Page 4 of 4
Board of Public Utilities Regular Meeting Minutes - Final July 16, 2020
NONE.
12. BOARD MEMBER REPORTS
NONE.
13. DIRECTORS REPORTS
Jennifer Burke, Director reported that the Groundwater Sustainability
Agency would be hosting a public workshop on July 29. She then
discussed a paper by Brown & Caldwell that would be presented at
the Water Environment Federation's annual conference which
features city staff accomplishments at the Laguna Treatment Plant.
She then provided an update on the efforts by the Department in
preparation for Public Safety Power Shut-offs and fire season.
14. ADJOURNMENT OF MEETING
Chair Galvin adjourned the meeting at 2:26 p.m. The next regular
scheduled meeting of the Board of Public Utilities will be held on
August 6, 2020.
Approved on: August 6, 2020
_________/S/_____________
Gina Perez, Recording Secretary
Agenda
Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
BOARD OF PUBLIC UTILITIES
REGULAR MEETING AGENDA AND
SUMMARY REPORT - FINAL
JULY 16, 2020
DUE TO THE PROVISIONS OF THE GOVERNOR'S EXECUTIVE ORDERS
N-25-20 AND N-29-20 WHICH SUSPEND CERTAIN REQUIREMENTS OF
THE BROWN ACT, AND THE ORDER OF THE HEALTH OFFICER OF THE
COUNTY OF SONOMA TO SHELTER IN PLACE TO MINIMIZE THE
SPREAD OF COVID-19, THE BOARD MEMBERS WILL BE
PARTICIPATING VIA ZOOM WEBINAR.
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/92388249163 OR BY
DIALING 1-877-853-5257, THEN ENTERING WEBINAR ID: 923 8824 9163
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN
ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
The public accessing the meeting through the Zoom link will be able to provide
public comment on agenda items at the time an Agenda Item is discussed
during the Board of Public Utilities Meeting.
Public Comment may also be submitted via e-mail at bpu-comment@srcity.org
or recorded voice message at 707-543-4224.
Deadlines and additional instruction for public comment are set forth below.
The City of Santa Rosa has postponed many non-essential meetings until
further notice. We appreciate your patience and willingness to protect the
health and wellness of our community. If you have any questions regarding this
meeting, please contact Gina Perez at gperez@srcity.org.
1:30 PM (Virtual Meeting)
1. CALL TO ORDER AND ROLL CALL
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 5
Board of Public Utilities - FINAL JULY 16, 2020
2. STATEMENTS OF ABSENTION BY BOARD MEMBERS
3. STUDY SESSION - NONE.
4. MINUTES APPROVAL
4.1 June 4, 2020 - Regular Meeting Minutes.
Attachments: JUne 4, 2020 - Regular Meeting Minutes (added 7/15/2020)
4.2 June 18, 2020 - Regular Meeting Minutes.
Attachments: June 18, 2020 - Regular Meeting Minutes (added on 7/15/2020)
5. STAFF BRIEFINGS
5.1 RECYCLED WATER SUPPLY UPDATE
Staff will update the Board on recycled water supply issues. The Board
may discuss this item and give direction to staff.
Attachments: Presentation (added 7/15/2020)
6. CONSENT ITEMS
6.1 RESOLUTION - FIRST AMENDMENT TO GENERAL SERVICE
AGREEMENT F001840 WITH CARBON SUPPLY, INC.
RECOMMENDATION: It is recommended by the Water and Finance
Departments that the Board, by resolution, approve the First
Amendment to General Services Agreement Number (GSA) F001840
with Carbon Supply, Inc., Bell Gardens, California for Iron Sponge
media removal, replacement, and disposal services for an additional
one-year term and increase compensation in the amount of $60,000, for
a total amount not to exceed $156,000.
Attachments: Staff Report
Attachment 1
Resolution
7. REPORT ITEMS
7.1 REPORT - SUBCONTRACTOR ADDITION - LAGUNA TREATMENT
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 5
Board of Public Utilities - FINAL JULY 16, 2020
PLANT CHILLERS AND CLIMATE CONTROL UPGRADES AT
ADMINISTRATION AND ANNEX BUILDING
BACKGROUND: The Laguna Treatment Plant Chillers and Climate
Control Upgrades at Administration and Annex Buildings project
(Project) will consist of the replacement of two 50-ton chillers and two
condensing boilers in the Administration building, and one 15-ton chiller
at the Annex building. The Project will also provide upgrades of the
climate control system at both buildings. On October 17, 2019, the
Board of Public Utilities, by motion, approved construction Contract No.
C02105 in the amount of $1,004,198.40 to the lowest responsive
bidder, Matrix HG, Inc., of Novato, CA for Laguna Treatment Plant
Chillers and Climate Control Upgrades at Administration and Annex
Building. Matrix subsequently submitted a request for
Wunderlich-Malec Engineering (WM) to be added to the Contract as a
subcontractor responsible for the PLC panel building, programming,
testing and commissioning work.
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department and the Water Department that the Board of
Public Utilities, by resolution, 1) permit the addition of subcontractor
Wunderlich-Malec Engineering of Pleasanton, California to the Laguna
Treatment Plant Chillers and Climate Control Upgrades project
(Contract No. C02105) due to public necessity; and 2) elect not to
assess potential penalties against the prime contractor Matrix HG, Inc.,
of Novato, California.
Attachments: Staff Report
Resolution
Presentation (added 7/16/2020)
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 5
Board of Public Utilities - FINAL JULY 16, 2020
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Public Comment may be submitted via e-mail or recorded voice message.
E-mail Public Comment: To submit an e-mailed public comment to the Board of
Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,
Wednesday, July 15. Identify in the subject line of your e-mail the Agenda Item
Number on which you wish to comment, provide your name in the body of the
e-mail and your comment. These comments will be e-mailed to all Board
Members, will be posted to the agenda documents on-line, and be made part of
the archive packet.
Recorded Voice Message Public Comment: To submit a voice message public
comment, please call 707-543-4224 by 5:00 p.m., Wednesday, July 15. State
your name, the Agenda Item Number(s) on which you wish to comment, and
your comment. Recordings will be limited to 3 minutes. Recorded comments
may be played at the time that the Agenda Item is discussed during the Board
Meeting.
Recorded public comments on public hearing items may be played at the time
when the hearing is opened.
9. REFERRALS
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)
11. SUBCOMMITTEE REPORTS
12. BOARD MEMBER REPORTS
13. DIRECTORS REPORTS
14. ADJOURNMENT OF MEETING
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 5 of 5
Board of Public Utilities - FINAL JULY 16, 2020
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at
(707) 543-4202 (TTY Relay at 711) or gperez@srcity.org. Requests should be submitted as far in advance as possible, but no
later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at
http://srcity.org.
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