Board of Public Utilities
Regular MeetingSanta Rosa, CA · August 6, 2020
Minutes
Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
Board of Public Utilities
Regular Meeting Minutes - Final
Thursday, August 6, 2020 1:30 PM
1. CALL TO ORDER AND ROLL CALL
Chair Galvin called the meeting of the Board of Public Utilities to
order at approximately 1:30 p.m.
Present 6 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member
Lisa Badenfort, Board Member Christopher Grabill, Board Member
Glen Wright, and Board Member Matt Mullan
Absent 1 - Board Member Mary Watts
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
No statements of abstention were made by Board members.
3. STUDY SESSION
3.1 CITY OF SANTA ROSA RECYCLED WATER PROGRAM
Staff will provide a review of the Water Department’s recycled water
re-use program, including information on the historical drivers for the
program, the current program’s various components, operational
challenges, and potential opportunities for improved water reuse
efficiencies among regional communities. The Board may discuss this
item and give direction to staff.
Attachments: Presentation (added 8/5/2020)
Presenter(s): Joe Schwall, Deputy Director Regional Water Reuse
Operations and Dave Smith, Merritt Smith Consulting.
4. MINUTES APPROVAL
The minutes of July 2, 2020 and July 16, 2020 were received and
accepted as submitted.
4.1 July 2, 2020 - Regular Meeting Minutes.
Attachments: July 2, 2020 - Regular Meeting Minutes (added 8/5/2020)
4.2 July 16, 2020 - Regular Meeting Minutes.
City of Santa Rosa
Regular Meeting Minutes
Page 2 of 5
Board of Public Utilities Regular Meeting Minutes - Final August 6, 2020
Attachments: July 16, 2020 - Regular Meeting Minutes (added 8/5/2020)
5. STAFF BRIEFINGS
5.1 WATER SUPPLY AND RECYCLED WATER SUPPLY UPDATE
Staff will update the Board on water supply and recycled water supply
issues. The Board may discuss this item and give direction to staff.
Attachments: Presentation (added 8/5/2020)
Presenter(s): Peter Martin, Deputy Director Water Resources and
Joe Schwall, Deputy Director Regional Water Reuse Operations.
6. CONSENT ITEMS - NONE.
7. REPORT ITEMS
7.1 REPORT - APPROVAL OF AMENDED AND RESTATED
MEMORANDUM OF UNDERSTANDING AND PROFESSIONAL
SERVICES AGREEMENT - ULTRAVIOLET LIGHT DISINFECTION
EQUIPMENT SYSTEM PRE-SELECTION
BACKGROUND: Ultraviolet Light (UV) is the primary disinfection
process for the Laguna Treatment Plant (LTP). In 2012, the Division of
Drinking Water (DDW) re-evaluated and subsequently de-rated the
disinfection system capacity, resulting in deficiency under certain wet
weather flow and/or low UV transmittance conditions. Additionally, the
existing UV equipment was commissioned in 1998 and is at the end of
its useful life. These conditions triggered the need to evaluate
disinfection equipment options to ensure that LTP has adequate
disinfection capacity up to 67 million gallons per day. Through various
analyses, the City determined that replacing the existing UV system with
a new UV system is the most feasible approach to address the capacity
and reliability deficiencies.
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department, the Water Department, and the Contract
Review Subcommittee that the Board of Public Utilities, by resolution:
1. approve an Amended and Restated Memorandum of Understanding
with Calgon Carbon, of Coraopolis, PA (Supplier), guaranteeing an
equipment purchase price of $5,634,700.00 for a period of 22 months;
City of Santa Rosa
Regular Meeting Minutes
Page 3 of 5
Board of Public Utilities Regular Meeting Minutes - Final August 6, 2020
2. approve a Professional Services Agreement with the Supplier for
design support services in the amount not to exceed $86,000.00; and
3. authorize the Santa Rosa Water Director to negotiate and execute an
amendment to the MOU that will allow an extension to the price
guarantee beyond the established 22 months, if needed.
Attachments: Staff Report
Resolution
Attachment 1
Attachment 2
Presentation (added 8/5/2020)
Presenter(s): Mark Kasraie, Supervising Engineer.
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member
Grabill to approve Item 7.1 - RESOLUTION NO. 1231 ENTITLED
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES APPROVING AN
AMENDED AND RESTATED MEMORANDUM OF UNDERSTANDING AND
PROFESSIONAL SERVICES AGREEMENT WITH CALGON CARBON, LLC".
The motion carried by the following vote:
Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Grabill, Board Member Wright and Board Member
Mullan
Absent: 1 - Board Member Watts
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
NONE.
9. REFERRALS
NONE.
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)
10.1 LETTER DATED JULY 21, 2020 FROM SONOMA COUNTY FARM
BUREAU - Provided for information.
Attachments: Written Communication
Vice Chair Arnone complimented Director Burke on a well written
response letter to the Farm Bureau.
11. SUBCOMMITTEE REPORTS
NONE.
City of Santa Rosa
Regular Meeting Minutes
Page 4 of 5
Board of Public Utilities Regular Meeting Minutes - Final August 6, 2020
12. BOARD MEMBER REPORTS
NONE.
13. DIRECTORS REPORTS
Jennifer Burke, Director provided a report out from the joint Water
Advisory Committee/Technical Advisory Committee meeting with an
update to the Potter Valley Relicensing Project, the approved
Sonoma Water regional water supply resiliency study scope, as well
as the approved Emergency Training and Coordination Program.
She also acknowledged the retirement of Roy Throop,
Environmental Compliance Inspector II for his 23 years of service to
the City of Santa Rosa.
14. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO
CLOSED SESSION
Molly MacLean, Assistant City Attorney announced closed session
items 14.1 and 14.2. The Board adjourned to closed session at
4:04 p.m.
Meeting went into Recess
14.1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 7700 & 7750 Lakeville Hwy, Petaluma, CA
Agency Negotiator: Jill Scott, Real Property Negotiator
Negotiating Parties: John and Andrea Barella Family Trust
Under Negotiations: Price and terms of payment
14.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of
Government Code Section 54956.9: Potential Number of Cases: One.
Meeting Reconvened
15. ADJOURN TO OPEN SESSION AND ANNOUNCEMENT OF CLOSED SESSION
ACTION, IF ANY.
City of Santa Rosa
Regular Meeting Minutes
Page 5 of 5
Board of Public Utilities Regular Meeting Minutes - Final August 6, 2020
At 5:21 p.m., Board Secretary Perez took a verbal roll call to confirm
a quorum for open session. All Board members were present with
the exception of Board members Watts and Badenfort. Assistant
City Attorney MacLean announced that for Item 14.1, the Board
provided direction on prices and terms to the Real Property
Negotiator. For Item 14.2 there was no action to report.
16. ADJOURNMENT OF MEETING
Chair Galvin adjourned the meeting at 5:25 p.m. The next regular
scheduled meeting of the Board of Public Utilities will be held on
September 3, 2020.
Approved on: September 3, 2020
__________/S/____________
Gina Perez, Recording Secretary
Agenda
Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
BOARD OF PUBLIC UTILITIES
REGULAR MEETING AGENDA AND
SUMMARY REPORT - FINAL
AUGUST 6, 2020
DUE TO THE PROVISIONS OF THE GOVERNOR'S EXECUTIVE ORDERS
N-25-20 AND N-29-20 WHICH SUSPEND CERTAIN REQUIREMENTS OF
THE BROWN ACT, AND THE ORDER OF THE HEALTH OFFICER OF THE
COUNTY OF SONOMA TO SHELTER IN PLACE TO MINIMIZE THE
SPREAD OF COVID-19, THE BOARD MEMBERS WILL BE
PARTICIPATING VIA ZOOM WEBINAR.
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/91301177210 OR BY
DIALING 1-877-853-5257, THEN ENTERING WEBINAR ID: 913 0117 7210
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN
ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
The public accessing the meeting through the Zoom link will be able to provide
public comment on agenda items at the time an Agenda Item is discussed
during the Board of Public Utilities Meeting.
Public Comment may also be submitted via e-mail at bpu-comment@srcity.org
or recorded voice message at 707-543-4224.
Deadlines and additional instruction for public comment are set forth below.
The City of Santa Rosa has postponed many non-essential meetings until
further notice. We appreciate your patience and willingness to protect the
health and wellness of our community. If you have any questions regarding this
meeting, please contact Gina Perez at gperez@srcity.org.
1:30 PM (Virtual Meeting)
1. CALL TO ORDER AND ROLL CALL
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 5
Board of Public Utilities - FINAL AUGUST 6, 2020
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
3. STUDY SESSION
3.1 CITY OF SANTA ROSA RECYCLED WATER PROGRAM
Staff will provide a review of the Water Department’s recycled water
re-use program, including information on the historical drivers for the
program, the current program’s various components, operational
challenges, and potential opportunities for improved water reuse
efficiencies among regional communities. The Board may discuss this
item and give direction to staff.
Attachments: Presentation (added 8/5/2020)
4. MINUTES APPROVAL
4.1 July 2, 2020 - Regular Meeting Minutes.
Attachments: July 2, 2020 - Regular Meeting Minutes (added 8/5/2020)
4.2 July 16, 2020 - Regular Meeting Minutes.
Attachments: July 16, 2020 - Regular Meeting Minutes (added 8/5/2020)
5. STAFF BRIEFINGS
5.1 WATER SUPPLY AND RECYCLED WATER SUPPLY UPDATE
Staff will update the Board on water supply and recycled water supply
issues. The Board may discuss this item and give direction to staff.
Attachments: Presentation (added 8/5/2020)
6. CONSENT ITEMS - NONE.
7. REPORT ITEMS
7.1 REPORT - APPROVAL OF AMENDED AND RESTATED
MEMORANDUM OF UNDERSTANDING AND PROFESSIONAL
SERVICES AGREEMENT - ULTRAVIOLET LIGHT DISINFECTION
EQUIPMENT SYSTEM PRE-SELECTION
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 5
Board of Public Utilities - FINAL AUGUST 6, 2020
BACKGROUND: Ultraviolet Light (UV) is the primary disinfection
process for the Laguna Treatment Plant (LTP). In 2012, the Division of
Drinking Water (DDW) re-evaluated and subsequently de-rated the
disinfection system capacity, resulting in deficiency under certain wet
weather flow and/or low UV transmittance conditions. Additionally, the
existing UV equipment was commissioned in 1998 and is at the end of
its useful life. These conditions triggered the need to evaluate
disinfection equipment options to ensure that LTP has adequate
disinfection capacity up to 67 million gallons per day. Through various
analyses, the City determined that replacing the existing UV system with
a new UV system is the most feasible approach to address the capacity
and reliability deficiencies.
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department, the Water Department, and the Contract
Review Subcommittee that the Board of Public Utilities, by resolution:
1. approve an Amended and Restated Memorandum of Understanding
with Calgon Carbon, of Coraopolis, PA (Supplier), guaranteeing an
equipment purchase price of $5,634,700.00 for a period of 22 months;
2. approve a Professional Services Agreement with the Supplier for
design support services in the amount not to exceed $86,000.00; and
3. authorize the Santa Rosa Water Director to negotiate and execute an
amendment to the MOU that will allow an extension to the price
guarantee beyond the established 22 months, if needed.
Attachments: Staff Report
Resolution
Attachment 1
Attachment 2
Presentation (added 8/5/2020)
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 5
Board of Public Utilities - FINAL AUGUST 6, 2020
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Public Comment may be submitted via e-mail or recorded voice message.
Live Public Comment: The public accessing the meeting through the Zoom link
or dial-in will be able to provide public comment on agenda items at the time an
Agenda Item is discussed during the Board of Public Utilities Meeting. Go to
https://srcity.org/virtualparticipation for more information.
E-mail Public Comment: To submit an e-mailed public comment to the Board of
Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,
Wednesday, August 5. Identify in the subject line of your e-mail the Agenda Item
Number on which you wish to comment, provide your name in the body of the
e-mail and your comment. These comments will be e-mailed to all Board
Members, will be posted to the agenda documents on-line, and be made part of
the archive packet.
Recorded Voice Message Public Comment: To submit a voice message public
comment, please call 707-543-4224 by 5:00 p.m., Wednesday, August 5. State
your name, the Agenda Item Number(s) on which you wish to comment, and
your comment. Recordings will be limited to 3 minutes. Recorded comments
may be played at the time that the Agenda Item is discussed during the Board
Meeting.
Recorded public comments on public hearing items may be played at the time
when the hearing is opened.
9. REFERRALS
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)
10.1 LETTER DATED JULY 21, 2020 FROM SONOMA COUNTY FARM
BUREAU - Provided for information.
Attachments: Written Communication
11. SUBCOMMITTEE REPORTS
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 5 of 5
Board of Public Utilities - FINAL AUGUST 6, 2020
12. BOARD MEMBER REPORTS
13. DIRECTORS REPORTS
14. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO
CLOSED SESSION
14.1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 7700 & 7750 Lakeville Hwy, Petaluma, CA
Agency Negotiator: Jill Scott, Real Property Negotiator
Negotiating Parties: John and Andrea Barella Family Trust
Under Negotiations: Price and terms of payment
14.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of
Government Code Section 54956.9: Potential Number of Cases: One.
15. ADJOURN TO OPEN SESSION AND ANNOUNCEMENT OF CLOSED SESSION
ACTION, IF ANY.
16. ADJOURNMENT OF MEETING
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at
(707) 543-4202 (TTY Relay at 711) or gperez@srcity.org. Requests should be submitted as far in advance as possible, but no
later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at
http://srcity.org.
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