Board of Public Utilities
Regular MeetingSanta Rosa, CA · October 7, 2021
Minutes
Hybrid - See Agenda for
City of Santa Rosa Participation Information
City Council Chamber
100 Santa Rosa Avenue
Board of Public Utilities
Meeting Minutes - Final
Thursday, October 7, 2021 1:30 PM
1. CALL TO ORDER AND ROLL CALL
Chair Galvin called the meeting to order at approximately 1:30 p.m.
Present 5 - Chair Daniel Galvin III, Board Member Lisa Badenfort, Board Member
Mark Walsh, Board Member Mary Watts, and Board Member Glen
Wright
Absent 2 - Vice Chair William Arnone Jr., and Board Member Christopher Grabill
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
NONE.
3. STUDY SESSION
3.1 WATER DEMAND OFFSET (WDO) POLICY AND WDO FEE STUDY
The City of Santa Rosa is required by California State Law to prepare an Urban
Water Management Plan (UWMP) and Water Shortage Contingency Plan
(Shortage Plan) every five years to assess the adequacy and reliability of water
supplies for current and future needs as well as plan for and detail how the City will
respond to various levels of water supply shortage. Staff will present an
informational session on the proposed Water Demand Offset (WDO) Policy and
WDO Fee Study, which have been developed to implement the City’s Shortage
Plan requirement that new construction must offset water demand during water
shortage emergencies that require water allocations (water rationing).
It is recommended by Santa Rosa Water that the Board of Public Utilities hold a
Study Session to receive information, ask questions, discuss, and provide
feedback regarding the proposed Water Demand Offset (WDO) Policy and WDO
Fee Study.
Attachments: Staff Report
Attachment 1_Draft WDO Policy
Attachment 2_Draft Fee Study
Presentation
Revised Presentation (added 10/6/21)
Presenters: Colin Close, Senior Water Resources Planner and Mark
Hildebrand, Hildebrand Consulting
4. MINUTES APPROVAL
City of Santa Rosa
Meeting Minutes
Page 2 of 4
Board of Public Utilities Meeting Minutes - Final October 7, 2021
4.1 September 16, 2021 - Regular Meeting Minutes.
Attachments: September 16, 2021 - Regular Meeting Minutes (added 10/6/21)
The minutes for September 16, 2021 were received and accepted
as submitted.
5. STAFF BRIEFINGS
5.1 WATER AND RECYCLED WATER SUPPLY UPDATE
Staff will update the Board on water and recycled water supply issues. The Board
may discuss this item and give direction to staff.
Attachments: Presentation (added 10/6/21)
Presenters: Peter Martin, Deputy Director - Water Resources and
Emma Walton, Deputy Director - Water Reuse
6. CONSENT ITEMS - NONE.
7. REPORT ITEMS - NONE.
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
NONE.
9. REFERRALS - NONE.
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.
11. SUBCOMMITTEE REPORTS
Chair Galvin reported the City Council/BPU Liaison Committee met
on October 5. The committee reviewed the proposed Water
Demand Offset Policy and Fee Study that was presented at today's
Study Session. The committee also received an update on the use
of the property near the Laguna Treatment Plant to support a
regional organics processing facility. Renewable Sonoma ended
negotiations with Zero Waste Sonoma and the City in May 2021.
Staff will work with the BPU to issue a Request for Proposals to
evaluate potential opportunities for Santa Rosa Water to utilize the
site for operational purposes and forego offering the site as a
potential regional organics processing facility.
City of Santa Rosa
Meeting Minutes
Page 3 of 4
Board of Public Utilities Meeting Minutes - Final October 7, 2021
12. BOARD MEMBER REPORTS
NONE.
13. DIRECTORS REPORTS
Jennifer Burke, Director, provided an update on the ability for public
boards to continue to meet in a virtual or hybrid setting. The
Governor's Executive Orders modifying several requirements of the
Brown Act sunset on September 30. The Legislature passed AB
361 which allows local agencies to continue to meet virtually during a
proclaimed state of emergency and modifies Brown Act
requirements. The City Council will consider making findings at the
October 12 meeting to allow continued virtual or hybrid meetings
and the findings will cover any board or subcommittee.
Director Burke provided information on an urgent project at the
Laguna Treatment Plant to temporarily bypass the 42-inch
underground piping that supplies air to the aeration tanks which is
severely leaking. The piping is 15-feet deep, cannot be repaired and
is scheduled for replacement early next year.
Director Burke reported Santa Rosa Water has been selected to
receive a U.S. Bureau of Reclamation FY 2020/21 Small Scale
Water Efficiency Project grant. The maximum award amount of
$75,000 will be utilized to further increase the Cash for Grass rebate
funding for commercial customers.
Director Burke announced this is California's 5th annual Water
Professionals Appreciation Week. She thanked the Santa Rosa
Water team who are responsible for and carefully manage our
community's water resources, infrastructure and the environment for
their service - especially during dual emergencies of drought and
pandemic.
14. ADJOURNMENT OF MEETING
Chair Galvin adjourned the meeting at 2:56 p.m. The next regular
meeting of the Board of Public Utilities is scheduled for October 21,
2021.
City of Santa Rosa
Meeting Minutes
Page 4 of 4
Board of Public Utilities Meeting Minutes - Final October 7, 2021
Approved on: October 21, 2021
________/S/______________
Roberta Atha, Recording Secretary
Agenda
Hybrid - See Agenda for
City of Santa Rosa Participation Information
City Council Chamber
100 Santa Rosa Avenue
BOARD OF PUBLIC UTILITIES
REGULAR MEETING AGENDA AND
SUMMARY REPORT
OCTOBER 7, 2021
PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF
SONOMA, THE BOARD MEMBERS WILL BE PARTICIPATING IN THIS
MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY
DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (SOCIAL DISTANCING AND MASK REQUIREMENTS WILL
BE OBSERVED), OR VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/85147427163, OR BY
DIALING 877-853-5257 AND ENTER WEBINAR ID: 851 4742 7163
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW.
THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28,
AT&T U-VERSE CHANNEL 99, AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 4
Board of Public Utilities OCTOBER 7, 2021
The public attending in person or accessing the meeting through the
Zoom link will be able to provide public comment on agenda items at the
time an Agenda Item is discussed during the Board of Public Utilities
Meeting.
Public Comment may also be submitted via e-mail at
bpu-comment@srcity.org
or recorded voice message at 707-543-4224.
Deadlines and additional instruction for public comment are set forth
below. The City of Santa Rosa has postponed many non-essential
meetings until further notice. We appreciate your patience and
willingness to protect the health and wellness of our community. If you
have any questions regarding this meeting, please contact Roberta Atha
at ratha@srcity.org.
1:30 PM - HYBRID VIA IN-PERSON AND ZOOM
1. CALL TO ORDER AND ROLL CALL
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
3. STUDY SESSION
3.1 WATER DEMAND OFFSET (WDO) POLICY AND WDO FEE STUDY
The City of Santa Rosa is required by California State Law to prepare
an Urban Water Management Plan (UWMP) and Water Shortage
Contingency Plan (Shortage Plan) every five years to assess the
adequacy and reliability of water supplies for current and future needs
as well as plan for and detail how the City will respond to various levels
of water supply shortage. Staff will present an informational session on
the proposed Water Demand Offset (WDO) Policy and WDO Fee
Study, which have been developed to implement the City’s Shortage
Plan requirement that new construction must offset water demand
during water shortage emergencies that require water allocations (water
rationing).
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 4
Board of Public Utilities OCTOBER 7, 2021
It is recommended by Santa Rosa Water that the Board of Public
Utilities hold a Study Session to receive information, ask questions,
discuss, and provide feedback regarding the proposed Water Demand
Offset (WDO) Policy and WDO Fee Study.
Attachments: Staff Report
Attachment 1_Draft WDO Policy
Attachment 2_Draft Fee Study
Presentation
Revised Presentation (added 10/6/21)
4. MINUTES APPROVAL
4.1 September 16, 2021 - Regular Meeting Minutes.
Attachments: September 16, 2021 - Regular Meeting Minutes (added 10/6/21)
5. STAFF BRIEFINGS
5.1 WATER AND RECYCLED WATER SUPPLY UPDATE
Staff will update the Board on water and recycled water supply issues.
The Board may discuss this item and give direction to staff.
Attachments: Presentation (added 10/6/21)
6. CONSENT ITEMS - NONE.
7. REPORT ITEMS - NONE.
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Live Public Comment: Members of the public can provide comment on an
Agenda Item In-Person from the Council Chamber, by accessing the meeting
through the Zoom link, or by dial-in at the time an Agenda Item is discussed
during the Board of Public Utilities Meeting. Go to
https://srcity.org/virtualparticipation for more information.
Advanced Public Comment:
E-mail Public Comment: To submit an e-mailed public comment to the Board
of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 4
Board of Public Utilities OCTOBER 7, 2021
Wednesday, October 6. Identify in the subject line of your e-mail the Agenda
Item Number on which you wish to comment, provide your name in the body
of the e-mail and your comment. These comments will be e-mailed to all
Board Members, will be posted to the agenda documents on-line, and be
made part of the archive packet.
Recorded Voice Message Public Comment: To submit a voice message
public comment, please call 707-543-4224 by 5:00 p.m., Wednesday, October
6. State your name, the Agenda Item Number(s) on which you wish to
comment, and your comment. Recordings will be limited to 3 minutes.
Recorded comments may be played at the time that the Agenda Item is
discussed during the Board Meeting.
Recorded public comments on public hearing items may be played at the time
when the hearing is opened.
9. REFERRALS - NONE.
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.
11. SUBCOMMITTEE REPORTS
12. BOARD MEMBER REPORTS
13. DIRECTORS REPORTS
14. ADJOURNMENT OF MEETING
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at
(707) 543-4266 (TTY Relay at 711) or ratha@srcity.org. Requests should be submitted as far in advance as possible, but no
later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at
http://srcity.org.
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