Board of Public Utilities

Hybrid - See Agenda for City of Santa Rosa Participation Information City Council Chamber 100 Santa Rosa Avenue Board of Public Utilities Meeting Minutes - Final Thursday, October 21, 2021 1:30 PM 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting to order at approximately 1:30 p.m. Present 6 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member Lisa Badenfort, Board Member Christopher Grabill, Board Member Mark Walsh, and Board Member Glen Wright Absent 1 - Board Member Mary Watts 2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS NONE. 3. STUDY SESSION - NONE. 4. MINUTES APPROVAL 4.1 October 7, 2021 - Regular Meeting Minutes. Attachments: October 7, 2021 - Regular Meeting Minutes The minutes for October 7, 2021 were received and accepted as submitted. 5. STAFF BRIEFINGS 5.1 VIRTUAL WATER REUSE TOUR Staff will share the latest information about the launch of Santa Rosa Water's Virtual Water Reuse Tour. Using video, Santa Rosa Water has captured the people, the infrastructure, and the environmental stewardship that are necessary to recycle and beneficially reuse recycled water and biosolids. This video will be accessible online and used to educate our community about the value of recycling and reusing water. The Board may discuss this item and give direction to staff. Attachments: Presentation (added 10/20/21) Presenter: Elise Howard, Communications Coordinator 5.2 LEETE AND CARLEY/PETER SPRINGS GROUNDWATER WELLS UPDATE Staff will update the Board on two groundwater well rehabilitation studies currently City of Santa Rosa Meeting Minutes Page 2 of 5 Board of Public Utilities Meeting Minutes - Final October 21, 2021 underway at the existing Leete Well and at the existing Carley & Peter Springs Wells. The Board may discuss this item and give direction to staff. Attachments: Presentation (added 10/20/21) Presenter: Andrew Allen, Interim Deputy Director - TPW/CPE 5.3 WATER SUPPLY UPDATE Staff will update the Board on water supply issues. The Board may discuss this item and give direction to staff. Attachments: Presentation (added 10/20/21) Presenter: Peter Martin, Deputy Director - Water Resources 6. CONSENT ITEMS 6.1 RESOLUTION - APPROVAL TO AMEND BLANKET PURCHASE ORDER 165125 WITH THATCHER COMPANY OF CALIFORNIA, INC. TO ADD FUNDS IN THE AMOUNT OF $150,000 FOR A TOTAL NOT TO EXCEED $250,000 RECOMMENDATION: It is recommended by the Water and Finance Departments that the Board of Public Utilities, by resolution, amend Blanket Purchase Order (BPO) 165125 with Thatcher Company of California, Inc. to add funds in the amount of $150,000 for a total not to exceed $250,000. Attachments: Staff Report Attachment 1_Price Quote BPU Resolution No. 1273 A motion was made by Board Member Wright, seconded by Board Member Badenfort, to approve Item 6.1 - RESOLUTION NO. 1273 ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING AN AMENDMENT TO BLANKET PURCHASE ORDER 165125 WITH THATCHER COMPANY OF CALIFORNIA, INC. TO ADD FUNDS IN THE AMOUNT OF $150,000 FOR A TOTAL NOT TO EXCEED $250,000." The motion carried by the following vote: Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Grabill, Board Member Walsh and Board Member Wright Absent: 1 - Board Member Watts 7. REPORT ITEMS 7.1 REPORT - CONTRACT AWARD - REQUEST FOR CHANGE- OF- SCOPE CHANGE ORDER- EMERGENCY WELL PUMP STATION - A PLACE TO PLAY City of Santa Rosa Meeting Minutes Page 3 of 5 Board of Public Utilities Meeting Minutes - Final October 21, 2021 BACKGROUND: During project construction, the results of routine well water quality sampling and analysis revealed arsenic levels that exceeded drinking water standards (also referred to as maximum contamination levels or MCLs). Based on these results, additional arsenic removal treatment is recommended as part of the project. This change order would provide additional funds and allow Team Ghilotti, Inc. (TGI) to implement design revisions necessary to reduce arsenic levels in groundwater to below MCLs. RECOMMENDATION: It is recommended by the Water and Transportation and Public Works Departments that the Board of Public Utilities, by motion, approve a Change-of-Scope contract change order to include an arsenic removal treatment process for Construction Contract No. C01965 with Team Ghilotti, Inc., of Petaluma, California (TGI) by $870,369.00, and authorize a total contract amount, including a 10% contingency, of $3,035,618.94. Attachments: Staff Report Presentation (added 10/20/21) Presenter: Erich Rauber, Supervising Engineer A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Walsh, to approve a Change-of-Scope contract change order to include an arsenic removal treatment process for Construction Contract No. C01965 with Team Ghilotti, Inc., of Petaluma, California (TGI) by $870,369.00, and authorize a total contract amount, including a 10% contingency, of $3,035,618.94. The motion carried by the following vote: Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Grabill, Board Member Walsh and Board Member Wright Absent: 1 - Board Member Watts 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS NONE. 9. REFERRALS - NONE. 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE. 11. SUBCOMMITTEE REPORTS NONE. 12. BOARD MEMBER REPORTS NONE. City of Santa Rosa Meeting Minutes Page 4 of 5 Board of Public Utilities Meeting Minutes - Final October 21, 2021 13. DIRECTORS REPORTS Jennifer Burke, Director, reported that a final report and sampling results for Per and polyfluoralkyl substances (PFAS) was recently submitted to the State Water Resources Control Board. The State Board issued an order in July 2020 requiring all publicly-owned treatment works to investigate wastewater and biosolids for the presence of PFAS (also referred to as "Forever Chemicals") which are measured in parts per trillion. Sampling found PFAS present in influent, effluent and biosolid samples and staff anticipates the reports from treatment plants across the State will result in some type of regulatory rule-making in the future. Director Burke reported that Engineering staff from the Water and Transportation and Public Works departments, along with Caltrans and local consulting firms, attended a workshop sponsored by the Engineering Contractors Association (ECA). The workshop was held to identify whether there is a problem with backlogged projects related to roads and utilities projects in the City of Santa Rosa and to explore and collaborate to improve the process for getting projects out on the street. Staff will follow-up with the ECA on specific topics in the future. Director Burke shared that October 21, 2021 is "Imagine a Day Without Water." It is a national day of action to raise awareness about the value of water and the infrastructure that provides this valuable resource. 14. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting at 2:14 p.m. The next regular meeting of the Board of Public Utilities is scheduled for November 4, 2021. City of Santa Rosa Meeting Minutes Page 5 of 5 Board of Public Utilities Meeting Minutes - Final October 21, 2021 Approved on: November 4, 2021 _________/S/_____________ Roberta Atha, Recording Secretary