Board of Public Utilities

Hybrid - See Agenda for City of Santa Rosa Participation Information City Council Chamber 100 Santa Rosa Avenue Board of Public Utilities Meeting Minutes - Final Thursday, February 17, 2022 1:30 PM 1:30 PM - HYBRID VIA IN-PERSON AND ZOOM 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting to order at 1:32 p.m. Present 6 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member Christopher Grabill, Board Member Mark Walsh, Board Member Mary Watts, and Board Member Glen Wright Absent 1 - Board Member Lisa Badenfort 2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS There were no Statements of Abstention from Board Members. 3. STUDY SESSION 3.1 ASSET MANAGEMENT OVERVIEW This presentation will provide an overview of asset management principles and how they are applied in developing Santa Rosa Water's capital improvement program. The Board may discuss this item and give direction to staff. Attachments: Presentation (added 2/15/22) Presenters: Andrew Allen, Supervising Engineer and Casey Claborn, Associate Civil Engineer 4. MINUTES APPROVAL 4.1 January 20, 2022 - Regular Meeting Minutes. Attachments: January 20, 2022 - Regular Meeting Minutes The minutes for January 20, 2022 were received and accepted as submitted. 5. STAFF BRIEFINGS 5.1 WATER SUPPLY UPDATE Staff will update the Board on water supply issues. The Board may discuss this City of Santa Rosa Meeting Minutes Page 2 of 5 Board of Public Utilities Meeting Minutes - Final February 17, 2022 item and give direction to staff. Attachments: Presentation (added 2/15/22) Presenter: Peter Martin, Deputy Director - Water Resources 6. CONSENT ITEMS 6.1 MOTION - APPROVAL OF FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NO. F001094 WITH COMMUNITY ACTION PARTNERSHIP OF SONOMA COUNTY RECOMMENDATION: It is recommended by Santa Rosa Water and the Contract Review Subcommittee that the Board of Public Utilities, by motion, approve a First Amendment to Professional Services Agreement No. F001094 with Community Action Partnership of Sonoma County to extend the current agreement to support Santa Rosa Water’s implementation of the Help to Others - H2O Program and increase the compensation rates yearly as identified in Exhibit B2 - Cost of Services, to reflect the United States inflation rate based on the seasonally adjusted annual percentage increase in the Consumer Price Index published by the United States Bureau of Labor Statistics and authorize the Chair to sign the agreement. Attachments: Staff Report Attachment 1_First Amendment Attachment 2_Orginal Agreement A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Watts, to approve a First Amendment to Professional Services Agreement No. F001094 with Community Action Partnership of Sonoma County to extend the current agreement to support Santa Rosa Water's implementation of the Help to Others - H2O Program and increase the compensation rates yearly as identified in Exhibit B2 - Cost of Services, to reflect the United States inflation rate based on the seasonally adjusted annual percentage increase in the Consumer Price Index published by the United States Bureau of Labor Statistics and authorize the Chair to sign the agreement. The motion carried by the following vote: Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Grabill, Board Member Walsh, Board Member Watts and Board Member Wright Absent: 1 - Board Member Badenfort 6.2 RESOLUTION - APPROVAL OF FIRST AMENDMENT TO GENERAL SERVICE AGREEMENT F002098 - ONE YEAR EXTENSION FOR HVAC MAINTENANCE AND REPAIRS WITH PETERSON MECHANICAL, INC. RECOMMENDATION: It is recommended by the Water and Finance Departments that the Board of Public Utilities, by resolution, approve the First Amendment to City of Santa Rosa Meeting Minutes Page 3 of 5 Board of Public Utilities Meeting Minutes - Final February 17, 2022 General Service Agreement F002098 with Peterson Mechanical, Inc. for as-needed HVAC maintenance and repair services for the Laguna Wastewater Treatment Plant (LTP), for a one-year extension with no increase in unit price in the amount of $93,556. The Water and Finance Departments are requesting that the Board authorize the Chair to sign an agreement that, with the additional authorized funds, along with previously authorized funds, would provide a contract total of $147,112, plus a contingency total amount of $40,000. Attachments: Staff Report Attachment 1_First Amendment BPU Resolution No. 1283 A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Watts, to approve Item 6.2 - RESOLUTION NO. 1283 ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING THE APPROVAL OF FIRST AMENDMENT TO GENERAL SERVICE AGREEMENT F002098 - ONE YEAR EXTENSION FOR HVAC MAINTENANCE AND REPAIRS WITH PETERSON MECHANICAL, INC." The motion carried by the following vote: Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Grabill, Board Member Walsh, Board Member Watts and Board Member Wright Absent: 1 - Board Member Badenfort 6.3 RESOLUTION - APPROVAL OF FIRST AMENDMENT TO BLANKET PURCHASE ORDER 164874 - PRICE INCREASE AND ADD FUNDS FOR SODIUM HYPOCHLORITE SUPPLY RECOMMENDATION: It is recommended by the Water and Finance Departments that the Board of Public Utilities, by resolution, approve an amendment to Blanket Purchase Order (BPO) 164874 for sodium hypochlorite supply with Olin Corporation dba Olin Chlor Alkali Products, Tracy, California, to increase unit price and add funds in the amount of $210,000, for a total amount not to exceed $365,000. Attachments: Staff Report Attachment 1_Exhibit B-1 Compensation Schedule BPU Resolution No. 1284 A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Watts, to approve Item 6.3 - RESOLUTION NO. 1284 ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING THE APPROVAL OF FIRST AMENDMENT TO BLANKET PURCHASE ORDER 164874 WITH OLIN CORPORATION DBA OLIN CHLOR ALKALI PRODUCTS FOR SODIUM HYPOCHLORITE SUPPLY." The motion carried by the following vote: City of Santa Rosa Meeting Minutes Page 4 of 5 Board of Public Utilities Meeting Minutes - Final February 17, 2022 Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Grabill, Board Member Walsh, Board Member Watts and Board Member Wright Absent: 1 - Board Member Badenfort 7. REPORT ITEMS - NONE. 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS NONE. 9. REFERRALS - NONE. 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE. 11. SUBCOMMITTEE REPORTS Board Member Watts reported the Water Conservation Subcommittee met on January 31, 2022 and received updates on water-use efficiency programs and drought outreach. Staff also provided information on modifications to water-use efficiency programs and two new rebate options (pool removal and pool cover) which the subcommittee unanimously supported. 12. BOARD MEMBER REPORTS NONE. 13. DIRECTORS REPORTS Jennifer Burke, Director, updated the Board on the "A Place to Play" Emergency Groundwater Well project which was suspended last November when arsenic was detected. Staff has identified a path forward for additional treatment and construction resumed at the end of January. Director Burke stated wastewater COVID sampling has begun again with three samples per week being sent to East Coast laboratories for analysis. Information will be shared with the County Health Officer. Director Burke shared the Laguna Treatment Plant Ultra-Violet Replacement project has been put out for bid with an opening scheduled for March 29 with hopes to start construction in the summer. Director Burke announced John Mendibles, Senior Utility Systems Operator, retired from the City after 30 years of service. City of Santa Rosa Meeting Minutes Page 5 of 5 Board of Public Utilities Meeting Minutes - Final February 17, 2022 14. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting at 2:32 p.m. The next regular meeting of the Board of Public Utilities is scheduled for March 3, 2022. Approved on: March 3, 2022 ______/S/________________ Roberta Atha, Recording Secretary