Board of Public Utilities
Regular MeetingSanta Rosa, CA · September 15, 2022
Minutes
Hybrid Meeting - See Agenda
City of Santa Rosa for Participation Information
Board of Public Utilities
Meeting Minutes - Final
Thursday, September 15, 2022 1:30 PM
1. CALL TO ORDER AND ROLL CALL
Chair Galvin called the meeting to order at 1:32 p.m.
Present 7 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member
Lisa Badenfort, Board Member Christopher Grabill, Board Member
Mark Walsh, Board Member Mary Watts, and Board Member Glen
Wright
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
There were no Statements of Abstention from Board Members.
3. STUDY SESSION - NONE.
4. MINUTES APPROVAL
4.1 August 18, 2022 - Regular Meeting Minutes.
The minutes for August 18, 2022 were received and accepted as
submitted.
5. STAFF BRIEFINGS
5.1 UPDATE ON WATER SUPPLY ALTERNATIVES PLAN
After undergoing a very competitive process, Woodard & Curran was selected to
assist Santa Rosa Water in completing a study and developing a Water Supply
Alternatives Plan. Staff will provide an update on the selection process and outline
next steps for launching the project in October.
Presenter: Colin Close, Senior Water Resource Planner
5.2 CREEK WEEK UPDATE
The Storm Water & Creeks section of Santa Rosa Water participates in the
regional recognition of "Creek Week" as a way to celebrate and clean up our local
waterways and educate the public on ways to prevent creek pollution.
A Proclamation was issued at the City Council meeting on September 13, 2022,
thereby proclaiming September 19-24, 2022 as “Creek Week”. Staff is
coordinating a local creek cleanup along Prince Memorial Greenway as well as two
City of Santa Rosa
Meeting Minutes
Page 2 of 5
Board of Public Utilities Meeting Minutes - Final September 15, 2022
Underground Culvert Tours, a Guided Nature Walk, and tours of the Laguna
Treatment Plant.
The Board may discuss this item and give direction to staff.
Presenter: Kyle Spongberg, Environmental Specialist
5.3 WATER AND RECYCLED WATER SUPPLY UPDATE
Staff will update the Board on water and recycled water supply issues. The Board
may discuss this item and give direction to staff.
Presenters: Peter Martin, Deputy Director - Water Resources and
Mike Prinz, Deputy Director - Regional Water Reuse Operations
6. CONSENT ITEMS
Approval of the Consent Agenda
A motion was made by Board Member Wright, seconded by Vice Chair
Arnone, Jr., to waive reading of the text and adopt Consent Items 6.1
through 6.3. The motion carried by the following vote:
Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Grabill, Board Member Walsh, Board Member Watts
and Board Member Wright
6.1 MOTION - APPROVAL OF AMENDMENT NO. 2 TO PROJECT WORK ORDER
WITH GREEN VALLEY CONSULTING ENGINEERS - CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES FOR NORTH TRUNK SEWER
REPLACEMENT - MENDOCINO AVE TO TERRA LINDA DR
RECOMMENDATION: It is recommended by the Transportation and Public Works
and the Water Department that the Board of Public Utilities, by motion, approve
Amendment No. 2 to Project Work Order No. A010146-2016-17 with Green Valley
Consulting Engineers, of Santa Rosa, California, for Construction Management and
Inspection services for the North Trunk Sewer Replacement - Mendocino Ave to
Terra Linda Dr project, increasing the contract amount by $255,933.00 for a total
authorized amount of $1,317,889.00.
This Consent - Motion was approved.
6.2 MOTION - APPROVAL OF THIRD AMENDMENT TO PROFESSIONAL
SERVICES AGREEMENT WITH BRELJE & RACE CONSULTING ENGINEERS -
ENGINEERING SERVICES FOR BACKUP GENERATORS - WATER AND
WASTEWATER FACILITIES PROJECT
City of Santa Rosa
Meeting Minutes
Page 3 of 5
Board of Public Utilities Meeting Minutes - Final September 15, 2022
RECOMMENDATION: It is recommended by the Transportation and Public Works
Department and the Water Department that the Board of Public Utilities, by motion,
approve the Third Amendment to Professional Services Agreement No. F002153
with Brelje & Race Consulting Engineers, to provide engineering services during
construction for the Backup Generators - Water and Wastewater Facilities Project,
increasing the contract amount by $473,200, for a total authorized amount of
$1,100,400.
This Consent - Motion was approved.
6.3 MOTION - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT
APPROVAL WITH GREEN VALLEY CONSULTING ENGINEERS, INC -
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR BACKUP
GENERATORS - WATER AND WASTEWATER FACILITIES PROJECT
RECOMMENDATION: It is recommended by the Transportation and Public Works
Department and the Water Department that the Board of Public Utilities, by motion,
approve a Professional Services Agreement with Green Valley Consulting
Engineers, Inc. of Santa Rosa, California, for Construction Management and
Inspection Services associated with the Backup Generators - Water and
Wastewater Facilities Project in an amount not to exceed $1,531,328.50.
This Consent - Motion was approved.
7. REPORT ITEMS - NONE.
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
None.
9. REFERRALS
None.
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.
11. SUBCOMMITTEE REPORTS
Chair Galvin reported that the Contract Review Subcommittee met
on September 1, 2022, to review two agreements, both of which
were unanimously recommended by the subcommittee and were on
today's consent calendar.
12. BOARD MEMBER REPORTS
None.
13. DIRECTORS REPORTS
City of Santa Rosa
Meeting Minutes
Page 4 of 5
Board of Public Utilities Meeting Minutes - Final September 15, 2022
Jennifer Burke, Director, reported on the Groundwater Sustainability
Agency (GSA) user fee letters and other recent activities of the
GSA.
Director Burke also provided a brief update on the status of Santa
Rosa utilities in response to Tuesday evening's magnitude 4.4
earthquake, that all systems were operating without interruption and
no damage was reported, and offered a huge recognition to Water
staff that went out the evening of the earthquake to make sure all
facilities were operational.
14. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO
CLOSED SESSION
Morgan Biggerstaff, Assistant City Attorney, announced the closed
session item as listed on the agenda.
14.1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 7425 Rancho Los Guilicos Road, a portion of APN 051-020-060
Agency Negotiator: Stephanie Valkovic, Associate Real Property Negotiator and
Jill Scott, Real Property Negotiator
Negotiating Parties: County of Sonoma
Under Negotiation: Price and terms of payment.
Chair Galvin recessed the meeting to closed session at 2:32 p.m.
15. ADJOURN TO OPEN SESSION AND ANNOUNCEMENT OF CLOSED SESSION
ACTION, IF ANY
Chair Galvin adjourned closed session at 2:49 p.m. and reconvened
to open session at 2:51 p.m.
Present 6 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member
Lisa Badenfort, Board Member Mark Walsh, Board Member Mary
Watts, and Board Member Glen Wright
Absent 1 - Board Member Christopher Grabill
Assistant City Attorney Biggerstaff reported that the Board met in closed session
on Item 14.1 and there was no reportable action.
16. ADJOURNMENT OF MEETING
Chair Galvin adjourned the meeting at 2:53 p.m. The next meeting of
City of Santa Rosa
Meeting Minutes
Page 5 of 5
Board of Public Utilities Meeting Minutes - Final September 15, 2022
the Board of Public Utilities is scheduled for October 6, 2022.
Approved on: October 6, 2022
_________/S/_________________
Dina Manis, Recording Secretary
Agenda
Hybrid Meeting - See Agenda
City of Santa Rosa for Participation Information
BOARD OF PUBLIC UTILITIES
REGULAR MEETING AGENDA AND
SUMMARY REPORT
SEPTEMBER 15, 2022
PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF
SONOMA, THE BOARD MEMBERS WILL BE PARTICIPATING IN THIS
MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY
DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (SOCIAL DISTANCING AND MASK REQUIREMENTS WILL
BE OBSERVED), OR VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/84568596164, OR BY
DIALING 877-853-5257 AND ENTER WEBINAR ID: 845 6859 6164
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN
ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
The public attending in person or accessing the meeting through the
Zoom link will be able to provide public comment on agenda items at the
time an agenda item is discussed during the Board of Public Utilities
Meeting.
Public Comment may also be submitted via e-mail at
bpu-comment@srcity.org
or recorded voice message at 707-543-4224.
Deadlines and additional instruction for public comment are set forth
below. If you have any questions regarding this meeting, please contact
Dina Manis at dmanis@srcity.org.
1:30 PM - HYBRID VIA IN-PERSON AND ZOOM
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 6
Board of Public Utilities SEPTEMBER 15, 2022
1. CALL TO ORDER AND ROLL CALL
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
3. STUDY SESSION - NONE.
4. MINUTES APPROVAL
4.1 August 18, 2022 - Regular Meeting Minutes.
Attachments: August 18, 2022 - Regular Meeting Minutes
5. STAFF BRIEFINGS
5.1 UPDATE ON WATER SUPPLY ALTERNATIVES PLAN
After undergoing a very competitive process, Woodard & Curran was
selected to assist Santa Rosa Water in completing a study and
developing a Water Supply Alternatives Plan. Staff will provide an
update on the selection process and outline next steps for launching the
project in October.
Attachments: Presentation (Uploaded 9-14-2022)
5.2 CREEK WEEK UPDATE
The Storm Water & Creeks section of Santa Rosa Water participates in
the regional recognition of "Creek Week" as a way to celebrate and
clean up our local waterways and educate the public on ways to
prevent creek pollution.
A Proclamation was issued at the City Council meeting on September
13, 2022, thereby proclaiming September 19-24, 2022 as “Creek
Week”. Staff is coordinating a local creek cleanup along Prince
Memorial Greenway as well as two Underground Culvert Tours, a
Guided Nature Walk, and tours of the Laguna Treatment Plant.
The Board may discuss this item and give direction to staff.
Attachments: Presentation (Uploaded 9-14-2022)
5.3 WATER AND RECYCLED WATER SUPPLY UPDATE
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 6
Board of Public Utilities SEPTEMBER 15, 2022
Staff will update the Board on water and recycled water supply issues.
The Board may discuss this item and give direction to staff.
Attachments: Presentation (Uploaded 9-14-2022)
6. CONSENT ITEMS
6.1 MOTION - APPROVAL OF AMENDMENT NO. 2 TO PROJECT WORK
ORDER WITH GREEN VALLEY CONSULTING ENGINEERS -
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
FOR NORTH TRUNK SEWER REPLACEMENT - MENDOCINO AVE
TO TERRA LINDA DR
RECOMMENDATION: It is recommended by the Transportation and
Public Works and the Water Department that the Board of Public
Utilities, by motion, approve Amendment No. 2 to Project Work Order
No. A010146-2016-17 with Green Valley Consulting Engineers, of
Santa Rosa, California, for Construction Management and Inspection
services for the North Trunk Sewer Replacement - Mendocino Ave to
Terra Linda Dr project, increasing the contract amount by $255,933.00
for a total authorized amount of $1,317,889.00.
Attachments: Staff Report
Attachment 1 - Project Work Order Amendment No. 2
Attachment 2 - Location Map
6.2 MOTION - APPROVAL OF THIRD AMENDMENT TO PROFESSIONAL
SERVICES AGREEMENT WITH BRELJE & RACE CONSULTING
ENGINEERS - ENGINEERING SERVICES FOR BACKUP
GENERATORS - WATER AND WASTEWATER FACILITIES PROJECT
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department and the Water Department that the Board of
Public Utilities, by motion, approve the Third Amendment to
Professional Services Agreement No. F002153 with Brelje & Race
Consulting Engineers, to provide engineering services during
construction for the Backup Generators - Water and Wastewater
Facilities Project, increasing the contract amount by $473,200, for a
total authorized amount of $1,100,400.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 6
Board of Public Utilities SEPTEMBER 15, 2022
Attachments: Staff Report
Attachment 1 - Map and Addresses
Attachment 2 - F002153 Brelje & Race Amendment 3
6.3 MOTION - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT
APPROVAL WITH GREEN VALLEY CONSULTING ENGINEERS, INC -
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
FOR BACKUP GENERATORS - WATER AND WASTEWATER
FACILITIES PROJECT
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department and the Water Department that the Board of
Public Utilities, by motion, approve a Professional Services Agreement
with Green Valley Consulting Engineers, Inc. of Santa Rosa, California,
for Construction Management and Inspection Services associated with
the Backup Generators - Water and Wastewater Facilities Project in an
amount not to exceed $1,531,328.50.
Attachments: Staff Report
Attachment 1 - Map and Addresses
Attachment 2 - PSA
7. REPORT ITEMS - NONE.
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Public Comment may be submitted via e-mail or recorded voice message.
Live Public Comment: Members of the public can provide comment on an
agenda item in-person from the Council Chamber, by accessing the meeting
through the Zoom link, or by dial-in at the time an agenda item is discussed
during the Board of Public Utilities Meeting. Go to
https://srcity.org/virtualparticipation for more information.
Advance Public Comment:
E-mail Public Comment: To submit an e-mailed public comment to the Board
of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,
Wednesday, September 14. Identify in the subject line of your e-mail the
agenda item number(s) on which you wish to comment, provide your name in
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 5 of 6
Board of Public Utilities SEPTEMBER 15, 2022
the body of the e-mail and your comment. These comments will be e-mailed
to all Board Members, will be posted to the agenda documents on-line, and
be made part of the archive packet.
Recorded Voice Message Public Comment: To submit a voice message
public comment, please call 707-543-4224 by 5:00 p.m., Wednesday,
September 14. State your name, the agenda item number(s) on which you
wish to comment, and your comment. Recordings will be limited to 3 minutes.
Recorded comments may be played at the time that the agenda item is
discussed during the Board Meeting.
Recorded public comments on public hearing items may be played at the time
when the hearing is opened.
9. REFERRALS
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.
11. SUBCOMMITTEE REPORTS
12. BOARD MEMBER REPORTS
13. DIRECTORS REPORTS
14. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO
CLOSED SESSION
14.1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 7425 Rancho Los Guilicos Road, a portion of APN
051-020-060
Agency Negotiator: Stephanie Valkovic, Associate Real Property
Negotiator and Jill Scott, Real Property Negotiator
Negotiating Parties: County of Sonoma
Under Negotiation: Price and terms of payment.
15. ADJOURN TO OPEN SESSION AND ANNOUNCEMENT OF CLOSED SESSION
ACTION, IF ANY
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 6 of 6
Board of Public Utilities SEPTEMBER 15, 2022
16. ADJOURNMENT OF MEETING
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at
(707) 543-3126 (TTY Relay at 711) or dmanis@srcity.org. Requests should be submitted as far in advance as possible, but no
later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at
http://srcity.org.
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