Board of Public Utilities

Hybrid Meeting - See Agenda City of Santa Rosa for Participation Information BOARD OF PUBLIC UTILITIES REGULAR MEETING AGENDA AND SUMMARY REPORT OCTOBER 6, 2022 PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF SONOMA, THE BOARD MEMBERS WILL BE PARTICIPATING IN THIS MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE. MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE (SOCIAL DISTANCING AND MASK REQUIREMENTS WILL BE OBSERVED), OR VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/84568596164, OR BY DIALING 877-853-5257 AND ENTER WEBINAR ID: 845 6859 6164 THE MEETING WILL ALSO BE LIVE STREAMED AT HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA The public attending in person or accessing the meeting through the Zoom link will be able to provide public comment on agenda items at the time an agenda item is discussed during the Board of Public Utilities Meeting. Public Comment may also be submitted via e-mail at bpu-comment@srcity.org or recorded voice message at 707-543-4224. Deadlines and additional instruction for public comment are set forth below. If you have any questions regarding this meeting, please contact Dina Manis at dmanis@srcity.org. 1:30 PM - HYBRID VIA IN-PERSON AND ZOOM City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 5 Board of Public Utilities OCTOBER 6, 2022 1. CALL TO ORDER AND ROLL CALL 2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS 3. STUDY SESSION - NONE. 4. MINUTES APPROVAL 4.1 September 15, 2022 - Regular Meeting Minutes. Attachments: September 15, 2022 - Regular Meeting Minutes 5. STAFF BRIEFINGS 5.1 WATER SUPPLY UPDATE Staff will update the Board on water supply issues. The Board may discuss this item and give direction to staff. Attachments: Presentation (Uploaded 10-5-2022) 5.2 WATER PROFESSIONALS APPRECIATION WEEK Staff will share this year's plans for celebrating California's Water Professionals Appreciation Week: October 1-9, 2022. The mostly digital outreach campaign utilizes video and engaging imagery to educate residents about the 276 Santa Rosa water professionals that work around the clock to provide water and sewer service, water recycling and reuse, watershed protection, and storm water and creeks management. The Board may discuss this item and give direction to staff. Attachments: Presentation (Uploaded 10-5-2022) 5.3 LABORATORY UPDATE 2022 Staff will provide an update on the Laguna Environmental Laboratory, which is part of Santa Rosa Water’s Subregional system, and the work the laboratory staff has been doing to overhaul the technical program and update instruments and aging equipment in preparation for impending regulatory changes to the California State Water Board's Environmental Laboratory Accreditation Program (ELAP) and City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 5 Board of Public Utilities OCTOBER 6, 2022 implementation of the 2016 TNI standard. The Board may discuss this item and provide direction to staff. Attachments: Presentation (Uploaded 10-5-2022) 6. CONSENT ITEMS 6.1 RESOLUTION - WAIVER OF COMPETITIVE BID - APPROVAL OF ONE YEAR BLANKET PURCHASE ORDER - DISPOSAL OF BIOSOLIDS TO THE LOCAL LANDFILL, REDWOOD LANDFILL, INC. RECOMMENDATION: It is recommended by the Water and Finance Departments that the Board of Public Utilities, by resolution, approve a waiver of competitive bid and award a one-year Blanket Purchase Order with four one-year renewal options for the disposal of wastewater treatment biosolids to Redwood Landfill, Novato, California, in an amount not to exceed $185,000. Attachments: Staff Report Attachment 1 - Scope of Service and Compensation Attachment 2 - PO Terms Conditions Updated 8 3 2015 Resolution Resolution No. 1300 6.2 RESOLUTION - APPROVAL OF FIFTH AMENDMENT TO GENERAL SERVICES AGREEMENT F001840 WITH CARBON SUPPLY, INC. RECOMMENDATION: It is recommended by the Water and Finance Departments that the Board of Public Utilities, by resolution, approve the Fifth Amendment to General Services Agreement (GSA) No. F001840 with Carbon Supply, Inc., Bell Gardens, California for iron sponge media removal, replacement, and disposal services for an additional one-year term and increase compensation in the amount of $227,298 for a total amount not to exceed $479,298. Attachments: Staff Report Resolution Exhibit A - Fifth Amendment Resolution No. 1301 6.3 RESOLUTION - APPROVAL OF FIRST AMENDMENT TO BLANKET City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 5 Board of Public Utilities OCTOBER 6, 2022 PURCHASE ORDER 165392 - ONE YEAR EXTENSION, PRICE INCREASE, AND INCREASE COMPENSATION FOR ULTRAVIOLET DISINFECTION SYSTEM PARTS WITH TROJAN TECHNOLOGIES, INC. RECOMMENDATION: It is recommended by the Water and Finance Departments that the Board of Public Utilities, by resolution, approve the First Amendment to Blanket Purchase Order (BPO) 165392 to extend the term by one year, increase unit cost, and increase compensation for ultraviolet disinfection system parts to Trojan Technologies, Inc., London, Ontario, Canada, in an amount not to exceed $950,000. Attachments: Staff Report Resolution Exhibit A - Cost Sheet Resolution No. 1302 7. REPORT ITEMS - NONE. 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS Live Public Comment: Members of the public can provide comment on an agenda item in-person from the Council Chamber, by accessing the meeting through the Zoom link, or by dial-in at the time an agenda item is discussed during the Board of Public Utilities Meeting. Go to https://srcity.org/virtualparticipation for more information. Advance Public Comment may be submitted via e-mail or recorded voice message. E-mail Public Comment: To submit an e-mailed public comment to the Board of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m., Wednesday, October 5. Identify in the subject line of your e-mail the agenda item number(s) on which you wish to comment, provide your name in the body of the e-mail and your comment. These comments will be e-mailed to all Board Members, will be posted to the agenda documents on-line, and be made part of the archive packet. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 5 Board of Public Utilities OCTOBER 6, 2022 Recorded Voice Message Public Comment: To submit a voice message public comment, please call 707-543-4224 by 5:00 p.m., Wednesday, October 5. State your name, the agenda item number(s) on which you wish to comment, and your comment. Recordings will be limited to 3 minutes. Recorded comments may be played at the time that the agenda item is discussed during the Board Meeting. Recorded public comments on public hearing items may be played at the time when the hearing is opened. 9. REFERRALS - NONE. 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE. 11. SUBCOMMITTEE REPORTS 12. BOARD MEMBER REPORTS 13. DIRECTORS REPORTS 14. ADJOURNMENT OF MEETING The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting, please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting. The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at (707) 543-3126 (TTY Relay at 711) or dmanis@srcity.org. Requests should be submitted as far in advance as possible, but no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at http://srcity.org.