Board of Public Utilities

Hybrid Meeting - See Agenda City of Santa Rosa for Participation Information BOARD OF PUBLIC UTILITIES REGULAR MEETING AGENDA AND SUMMARY REPORT OCTOBER 20, 2022 PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF SONOMA, THE BOARD MEMBERS WILL BE PARTICIPATING IN THIS MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE. MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE (SOCIAL DISTANCING AND MASK REQUIREMENTS WILL BE OBSERVED), OR VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/84568596164, OR BY DIALING 877-853-5257 AND ENTER WEBINAR ID: 845 6859 6164 THE MEETING WILL ALSO BE LIVE STREAMED AT HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA The public attending in person or accessing the meeting through the Zoom link will be able to provide public comment on agenda items at the time an agenda item is discussed during the Board of Public Utilities Meeting. Public Comment may also be submitted via e-mail at bpu-comment@srcity.org or recorded voice message at 707-543-4224. Deadlines and additional instruction for public comment are set forth below. If you have any questions regarding this meeting, please contact Dina Manis at dmanis@srcity.org. 1:30 PM - HYBRID VIA IN-PERSON AND ZOOM City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 5 Board of Public Utilities OCTOBER 20, 2022 1. CALL TO ORDER AND ROLL CALL 2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS 3. STUDY SESSION 3.1 UPDATE ON PG&E’S POTTER VALLEY PROJECT In July 2022, the Federal Energy Regulatory Commission (FERC) accepted Pacific Gas and Electric Company’s (PG&E) proposed 30-month schedule to prepare and submit a license surrender application and decommissioning plan for the Potter Valley Hydroelectric Project (Project), which is located along the Eel River and diverts water into the East Fork Russian River providing water supply to Sonoma Water. PG&E will continue operating the Project under annual FERC licenses in the interim, but it remains unclear whether diversions from the Eel River to Russian River will continue after decommissioning of the Project. Sonoma Water and a collection of regional partners are initiating a collaborative process - the Russian River Water Forum - that aims to preserve the flow of water from the Project into the Russian River while also fostering collaboration to support water supply resiliency in the Russian River watershed. Santa Rosa’s Water Advisory Committee (WAC) member, Councilmember Rogers, and Technical Advisory Committee (TAC) member, Water Director Jennifer Burke, have been invited to provide input on Santa Rosa’s perspective on the future of the Project. Santa Rosa Water staff will provide an update on the Project and next steps. The Board of Public Utilities may receive information, ask questions, discuss and provide direction regarding the future of the Potter Valley Project to inform Santa Rosa’s WAC and TAC member for participation in the Russian River Water Forum. Attachments: Presentation (Uploaded 10-19-2022) 4. MINUTES APPROVAL 4.1 October 6, 2022 - Regular Meeting Minutes. Attachments: October 6, 2022 - Regular Meeting Minutes City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 5 Board of Public Utilities OCTOBER 20, 2022 5. STAFF BRIEFINGS 5.1 WATER AND RECYCLED WATER SUPPLY UPDATE Staff will update the Board on water and recycled water supply issues. The Board may discuss this item and give direction to staff. Attachments: Presentation (Uploaded 10-19-2022) 5.2 IMAGINE A DAY WITHOUT WATER Staff will share this year's plans for celebrating Imagine A Day Without Water, a national education campaign that highlights the value of public water systems and the need to continually invest in them. This year, the day of action is Thursday, Oct. 20, 2022. The mostly digital campaign will encourage residents to learn more about this essential and invaluable resource and to show their love for water by taking the I Heart Water pledge. The Board may discuss this item and give direction to staff. Attachments: Presentation (Uploaded 10-19-2022) 6. CONSENT ITEMS 6.1 MOTION - CONTINGENCY INCREASE - TERRA LINDA AND BUENA VISTA SEWER AND WATER REPLACEMENT - PHASE 1 RECOMMENDATION: It is recommended by the Transportation and Public Works Department and the Water Department that the Board of Public Utilities, by motion, approve a 10% contingency increase of $177,141.00 for Terra Linda and Buena Vista Sewer And Water Replacement - Phase 1, for a total contract amount of $2,220,853.15. Attachments: Staff Report Attachment 1 - Location Map 6.2 MOTION - APPROVAL OF CHANGE OF SCOPE CONTRACT CHANGE ORDER TO DELTA POND DIFFUSER MAINTENANCE, CONTRACT NO. CO2200 RECOMMENDATION: It is recommended by the Transportation and Public Works Department and the Water Department that the Board of City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 5 Board of Public Utilities OCTOBER 20, 2022 Public Utilities, by motion, pursuant to Council Policy No. 100-07, approve a change in scope change order with Dixon Marine Services of Inverness, CA to Construction Contract No. C02200 to modify the diffuser manifold installed in Santa Rosa Creek with a not-to-exceed amount of $73,000.00, which does not exceed the current total authorized contract amount and 15% contingency of $591,937.00. Attachments: Staff Report Attachment 1 - Location Map 6.3 RESOLUTION - BLANKET PURCHASE ORDER 165703 - INCREASE COMPENSATION, SNF POLYDYNE, INC. RECOMMENDATION: It is recommended by the Water and Finance Departments that the Board of Public Utilities, by resolution, approve a one-year extension with a 10% increase to unit price and an increase in compensation by $125,000 to Blanket Purchase Order (BPO) 165703 for the supply and delivery of Clarifloc NW-134 dewatering polymer for the Laguna Treatment Plant to SNF Polydyne, Inc., Riceboro, Georgia, in the total amount not to exceed $224,000. Attachments: Staff Report Resolution 7. REPORT ITEMS - NONE. 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS Public Comment may be submitted via e-mail or recorded voice message. Live Public Comment: Members of the public can provide comment on an agenda item in-person from the Council Chamber, by accessing the meeting through the Zoom link, or by dial-in at the time an agenda item is discussed during the Board of Public Utilities Meeting. Go to https://srcity.org/virtualparticipation for more information. Advance Public Comment: E-mail Public Comment: To submit an e-mailed public comment to the Board of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m., City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 5 Board of Public Utilities OCTOBER 20, 2022 Wednesday, October 19. Identify in the subject line of your e-mail the agenda item number(s) on which you wish to comment, provide your name in the body of the e-mail and your comment. These comments will be e-mailed to all Board Members, will be posted to the agenda documents on-line, and be made part of the archive packet. Recorded Voice Message Public Comment: To submit a voice message public comment, please call 707-543-4224 by 5:00 p.m., Wednesday, October 19. State your name, the agenda item number(s) on which you wish to comment, and your comment. Recordings will be limited to 3 minutes. Recorded comments may be played at the time that the agenda item is discussed during the Board Meeting. Recorded public comments on public hearing items may be played at the time when the hearing is opened. 9. REFERRALS - NONE. 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE. 11. SUBCOMMITTEE REPORTS 12. BOARD MEMBER REPORTS 13. DIRECTORS REPORTS 14. ADJOURNMENT OF MEETING The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting, please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting. The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at (707) 543-3126 (TTY Relay at 711) or dmanis@srcity.org. Requests should be submitted as far in advance as possible, but no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at http://srcity.org.