Board of Public Utilities
Regular MeetingSanta Rosa, CA · November 3, 2022
Minutes
Hybrid Meeting - See Agenda
City of Santa Rosa for Participation Information
Board of Public Utilities
Meeting Minutes - Final
Thursday, November 3, 2022 1:30 PM
1. CALL TO ORDER AND ROLL CALL
Chair Galvin called the meeting to order at 1:31 p.m.
Present 6 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member
Lisa Badenfort, Board Member Mark Walsh, Board Member Mary
Watts, and Board Member Glen Wright
Absent 1 - Board Member Christopher Grabill
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
There were no Statements of Abstention from Board Members.
3. STUDY SESSION
None.
4. MINUTES APPROVAL
4.1 October 20, 2022 - Regular Meeting Minutes.
Attachments: October 20, 2022 - Regular Meeting Minutes
The minutes for October 20, 2022 were received and accepted as
submitted.
5. STAFF BRIEFINGS
5.1 WATER SUPPLY UPDATE
Staff will update the Board on water supply issues. The Board may discuss this
item and give direction to staff.
Attachments: Presentation (Uploaded 11-1-2022)
Peter Martin, Deputy Director - Water Resources, presented.
6. CONSENT ITEMS
Board Member Grabill joined the meeting at 1:42 p.m.
City of Santa Rosa
Meeting Minutes
Page 2 of 4
Board of Public Utilities Meeting Minutes - Final November 3, 2022
Present 7 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member
Lisa Badenfort, Board Member Christopher Grabill, Board Member
Mark Walsh, Board Member Mary Watts, and Board Member Glen
Wright
6.1 RESOLUTION - AWARD - GENERAL SERVICES AGREEMENT NO. F002525
FOR BIOSOLIDS HAULING SERVICES WITH PONCIA FERTILIZER INC.
RECOMMENDATION: It is recommended by the Finance and Water Departments
that the Board of Public Utilities, by resolution, approve award of General Services
Agreement No. F002525, for a one-year term with four one-year renewal options
for biosolids hauling services to the lowest responsive, responsible bidder Poncia
Fertilizer, Inc., Cotati, CA in the amount not to exceed $725,395.
Attachments: Staff Report
Resolution
Exhibit A
BPU Resolution No. 1304
A motion was made by Board Member Wright, seconded by Board Member
Walsh, to approve RESOLUTION NO. 1304 ENTITLED "RESOLUTION OF
THE BOARD OF PUBLIC UTILITIES APPROVING AWARD OF GENERAL
SERVICES AGREEMENT NO. F002525 FOR BIOSOLIDS HAULING
SERVICES WITH PONCIA FERTILIZER, INC.". The motion carried by the
following vote:
Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Grabill, Board Member Walsh, Board Member Watts
and Board Member Wright
7. REPORT ITEMS
7.1 REPORT - APPROVAL OF UPDATES TO THE WATER DEPARTMENT’S
ENFORCEMENT RESPONSE PLAN AND THE SIGNIFICANT INDUSTRIAL
USER ENFORCEMENT RESPONSE POLICY
BACKGROUND: The EPA Pretreatment Program for Significant Industrial Users
(SIUs) is administered by the Environmental Compliance Section (ECS). Santa
Rosa Water has an Enforcement Response Plan (ERP) that outlines operational
procedures and enforcement mechanisms intended to ensure that all discharges to
the sanitary sewer system are in compliance with Santa Rosa City Code, Title 15-
Sewers and with the United States Environmental Protection Agency (USEPA)
Pretreatment Regulations. The ERP was initially written in 1993 to comply with US
EPA Pretreatment regulations for Significant Industrial Users (SIUs) and
Categorical Users. The current plan revised the 1993 document and was adopted
in 2010 and included a Significant Industrial User Policy (SIU Policy). Minor EPA
audit findings required these revisions to the ERP and SIU Policy.
City of Santa Rosa
Meeting Minutes
Page 3 of 4
Board of Public Utilities Meeting Minutes - Final November 3, 2022
RECOMMENDATION: It is recommended by the Water Department that the Board
of Public Utilities, by motion, approve updates to the Water Department’s
Enforcement Response Plan and the Significant Industrial User Enforcement
Response Policy.
Attachments: Staff Report
Attachment 1 - ERP (Redline)
Attachment 2 - ERP (Final)
Attachment 3 - SIU ERP Policy (Redline)
Attachment 4 - SIU ERP Policy (Final)
Presentation (Uploaded 11-1-2022)
Patrick Pulis, Environmental Compliance Inspector, presented.
A motion was made by Board Member Walsh, seconded by Board Member
Watts to approve updates to the Water Department's Enforcement
Response Plan and the Significant Industrial User Enforcement Response
Policy. The motion carried by the following vote:
Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Grabill, Board Member Walsh, Board Member Watts
and Board Member Wright
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
9. REFERRALS - NONE.
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.
11. SUBCOMMITTEE REPORTS
Chair Galvin reported the Contract Subcommittee met on October
26th to review the proposed Professional Services Agreement with
Woolpert, Inc, and it was unanimously recommended by the
subcommittee.
12. BOARD MEMBER REPORTS
Vice Chair Arnone provided a brief report on the October 26, 2022
UV Groundbreaking ceremony at the Laguna Treatment Plant.
13. DIRECTORS REPORTS
Mike Prinz, Deputy Director - Water Reuse Operations, presented a
report on: the UV Groundbreaking ceremony on October 26; the
Water Supply Alternatives Plan, also know as Our Water Future,
community meeting held via Zoom on October 26; and on a recent
City of Santa Rosa
Meeting Minutes
Page 4 of 4
Board of Public Utilities Meeting Minutes - Final November 3, 2022
storm-drain pet rescue executed by Santa Rosa Water Local Ops in
partnership with Santa Rosa Fire.
14. ADJOURNMENT OF MEETING
Chair Galvin adjourned the meeting at 1:55 p.m. The next meeting
of the Board of Public Utilities is scheduled for November 17, 2022.
Approved on: November 17, 2022
____________/S/______________
Dina Manis, Recording Secretary
Agenda
Hybrid Meeting - See Agenda
City of Santa Rosa for Participation Information
BOARD OF PUBLIC UTILITIES
REGULAR MEETING AGENDA AND
SUMMARY REPORT
NOVEMBER 3, 2022
PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF
SONOMA, THE BOARD MEMBERS WILL BE PARTICIPATING IN THIS
MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY
DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (SOCIAL DISTANCING AND MASK REQUIREMENTS WILL
BE OBSERVED), OR VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/84568596164, OR BY
DIALING 877-853-5257 AND ENTER WEBINAR ID: 845 6859 6164
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN
ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
The public attending in person or accessing the meeting through the
Zoom link will be able to provide public comment on agenda items at the
time an agenda item is discussed during the Board of Public Utilities
Meeting.
Public Comment may also be submitted via e-mail at
bpu-comment@srcity.org or recorded voice message at 707-543-4224.
Deadlines and additional instruction for public comment are set forth
below. If you have any questions regarding this meeting, please contact
Dina Manis at dmanis@srcity.org.
1:30 PM - HYBRID VIA IN-PERSON AND ZOOM
1. CALL TO ORDER AND ROLL CALL
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 4
Board of Public Utilities NOVEMBER 3, 2022
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
3. STUDY SESSION
4. MINUTES APPROVAL
4.1 October 20, 2022 - Regular Meeting Minutes.
Attachments: October 20, 2022 - Regular Meeting Minutes
5. STAFF BRIEFINGS
5.1 WATER SUPPLY UPDATE
Staff will update the Board on water supply issues. The Board may
discuss this item and give direction to staff.
Attachments: Presentation (Uploaded 11-1-2022)
6. CONSENT ITEMS
6.1 RESOLUTION - AWARD - GENERAL SERVICES AGREEMENT NO.
F002525 FOR BIOSOLIDS HAULING SERVICES WITH PONCIA
FERTILIZER INC.
RECOMMENDATION: It is recommended by the Finance and Water
Departments that the Board of Public Utilities, by resolution, approve
award of General Services Agreement No. F002525, for a one-year
term with four one-year renewal options for biosolids hauling services to
the lowest responsive, responsible bidder Poncia Fertilizer, Inc., Cotati,
CA in the amount not to exceed $725,395.
Attachments: Staff Report
Resolution
Exhibit A
7. REPORT ITEMS
7.1 REPORT - APPROVAL OF UPDATES TO THE WATER
DEPARTMENT’S ENFORCEMENT RESPONSE PLAN AND THE
SIGNIFICANT INDUSTRIAL USER ENFORCEMENT RESPONSE
POLICY
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 4
Board of Public Utilities NOVEMBER 3, 2022
BACKGROUND: The EPA Pretreatment Program for Significant
Industrial Users (SIUs) is administered by the Environmental
Compliance Section (ECS). Santa Rosa Water has an Enforcement
Response Plan (ERP) that outlines operational procedures and
enforcement mechanisms intended to ensure that all discharges to the
sanitary sewer system are in compliance with Santa Rosa City Code,
Title 15- Sewers and with the United States Environmental Protection
Agency (USEPA) Pretreatment Regulations. The ERP was initially
written in 1993 to comply with US EPA Pretreatment regulations for
Significant Industrial Users (SIUs) and Categorical Users. The current
plan revised the 1993 document and was adopted in 2010 and included
a Significant Industrial User Policy (SIU Policy). Minor EPA audit
findings required these revisions to the ERP and SIU Policy.
RECOMMENDATION: It is recommended by the Water Department that
the Board of Public Utilities, by motion, approve updates to the Water
Department’s Enforcement Response Plan and the Significant Industrial
User Enforcement Response Policy.
Attachments: Staff Report
Attachment 1 - ERP (Redline)
Attachment 2 - ERP (Final)
Attachment 3 - SIU ERP Policy (Redline)
Attachment 4 - SIU ERP Policy (Final)
Presentation (Uploaded 11-1-2022)
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Public Comment may be submitted via e-mail or recorded voice message.
Live Public Comment: Members of the public can provide comment on an
agenda item in-person from the Council Chamber, by accessing the meeting
through the Zoom link, or by dial-in at the time an agenda item is discussed
during the Board of Public Utilities Meeting. Go to
https://srcity.org/virtualparticipation for more information.
Advance Public Comment:
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 4
Board of Public Utilities NOVEMBER 3, 2022
E-mail Public Comment: To submit an e-mailed public comment to the Board
of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,
Wednesday, November 2. Identify in the subject line of your e-mail the
agenda item number(s) on which you wish to comment, provide your name in
the body of the e-mail and your comment. These comments will be e-mailed
to all Board Members, will be posted to the agenda documents on-line, and
be made part of the archive packet.
Recorded Voice Message Public Comment: To submit a voice message
public comment, please call 707-543-4224 by 5:00 p.m., Wednesday,
November 2. State your name, the agenda item number(s) on which you wish
to comment, and your comment. Recordings will be limited to 3 minutes.
Recorded comments may be played at the time that the agenda item is
discussed during the Board Meeting.
Recorded public comments on public hearing items may be played at the time
when the hearing is opened.
9. REFERRALS - NONE.
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.
11. SUBCOMMITTEE REPORTS
12. BOARD MEMBER REPORTS
13. DIRECTORS REPORTS
14. ADJOURNMENT OF MEETING
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at
(707) 543-3126 (TTY Relay at 711) or dmanis@srcity.org. Requests should be submitted as far in advance as possible, but no
later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at
http://srcity.org.
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