Board of Public Utilities
Regular MeetingSanta Rosa, CA · November 17, 2022
Minutes
Hybrid Meeting - See Agenda
City of Santa Rosa for Participation Information
Board of Public Utilities
Meeting Minutes - Final
Thursday, November 17, 2022 1:30 PM
1. CALL TO ORDER AND ROLL CALL
Chair Galvin called the meeting to order at 1:32 p.m.
Present 7 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member
Lisa Badenfort, Board Member Christopher Grabill, Board Member
Mark Walsh, Board Member Mary Watts, and Board Member Glen
Wright
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
There were no Statements of Abstention from Board Members.
3. STUDY SESSION - NONE.
4. MINUTES APPROVAL
4.1 November 3, 2022 - Regular Meeting Minutes.
Attachments: November 3, 2022 - Regular Meeting Minutes
The minutes for November 3, 2022 were received and accepted as
submitted.
5. STAFF BRIEFINGS
5.1 WATER SUPPLY UPDATE
Staff will update the Board on water supply issues. The Board may discuss this
item and give direction to staff.
Attachments: Presentation (Uploaded 11-16-2022)
Peter Martin, Deputy Director - Water Resources, presented.
5.2 PROJECT LABOR AGREEMENT OVERVIEW
On October 25, 2022 the Santa Rosa City Council adopted a Project Labor
Agreement policy to integrate the use of Project Labor Agreements in the City’s
Capital Improvement Program. Staff will provide an overview of the new Project
Labor Agreement Policy, including information on the definition of Project Labor
City of Santa Rosa
Meeting Minutes
Page 2 of 5
Board of Public Utilities Meeting Minutes - Final November 17, 2022
Agreements and details on the new Policy and how it will be integrated into the
City’s Capital Improvement Program.
Attachments: Presentation (Uploaded 11-16-2022)
Jason Nutt, Assistant City Manager, presented and answered
questions from the Board.
Public Comment:
Joe Lubas, Associated Builders and Contractors, Northern
California Chapter, asked if apprentices have to come from
apprentice programs and what percentage of workforce will come
from Sonoma County.
6. CONSENT ITEMS
Approval of the Consent Agenda
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member
Grabill, to approve Consent Items 6.1 through 6.2. The motion carried by
the following vote:
Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Grabill, Board Member Walsh and Board Member
Wright
Absent: 1 - Board Member Watts
6.1 MOTION - APPROVAL OF AMENDMENT TO PURCHASE ORDER FOR
BACKUP GENERATORS AT WATER AND WASTEWATER FACILITIES
RECOMMENDATION: It is recommended by the Transportation and Public Works
Department, the Finance Department, and the Water Department that the Board of
Public Utilities, by motion, approve an amendment to Purchase Order No. 167100
with Peterson Power Systems, Inc., of San Leandro, California, for the purchase of
eighteen (18) Backup Generators for Water and Wastewater Facilities, increasing
the Purchase Order amount by $145,753.17, for a total not-to-exceed amount of
$1,721,463,17.
Attachments: Staff Report
Attachment 1 - Purchase Order
Attachment 2 - Location Map
This Consent - Motion was approved.
6.2 RESOLUTION - WAIVER OF COMPETITIVE BID AND APPROVAL OF
PROFESSIONAL SERVICES AGREEMENT WITH WOOLPERT, INC. FOR
City of Santa Rosa
Meeting Minutes
Page 3 of 5
Board of Public Utilities Meeting Minutes - Final November 17, 2022
TECHNICAL SUPPORT IN INTEGRATING CITYWORKS SOFTWARE WITH
INFINITY CIS SOFTWARE
RECOMMENDATION: It is recommended by the Contract Review Subcommittee
and Santa Rosa Water that the Board of Public Utilities, by resolution, waive the
competitive bidding process and approve the Professional Services Agreement
between the City and Woolpert, Inc. in the not-to-exceed amount of $254,260.
Attachments: Staff Report
Attachment 1 - Agreement
Resolution
BPU Resolution No. 1305
This Consent - Resolution was approved.
RESOLUTION NO. 1305, ENTITLED "RESOLUTION OF THE BOARD OF
PUBLIC UTILITIES WAIVING THE COMPETITIVE BID PROCESS AND
APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH
WOOLPERT, INC. FOR TECHNICAL SUPPORT IN INTEGRATING
CITYWORKS SOFTWARE WITH INFINITY SOFTWARE
7. REPORT ITEMS
7.1 REPORT - CONTINGENCY INCREASE FOR CONTRACT NO. C02105 -
LAGUNA TREATMENT PLANT CHILLERS AND CLIMATE CONTROL
UPGRADES AT ADMINISTRATION AND ANNEX BUILDING
BACKGROUND: A 2016 study by Costa Engineers, Inc. identified that the chillers
and boilers located at the LTP Administration and Annex Buildings had reached the
end of their effective service life. The Laguna Treatment Plant Chillers and Climate
Control Upgrades at Administration and Annex Building project (Project) consists
of replacing two 50-ton chillers and two condensing boilers at the Administration
(Admin) building, and one 15-ton chiller at the Annex building. The Project also
includes upgrades to the existing climate control system and programmable logic
controller (PLC) network associated with the new chiller and boiler equipment. The
chillers and boilers have been installed and are currently operating in manual mode.
The remaining work for the Project consists of automation through PLC integration.
RECOMMENDATION: It is recommended by the Transportation and Public Works
Department and the Water Department that the Board of Public Utilities, by motion,
pursuant to Council Policy No. 100-07 approve a 5% contingency increase of
$43,660.80 for Contract No. C02105 - Laguna Treatment Plant Chillers and
Climate Control Upgrades at Administration and Annex Building, for a total amount
of $1,178,841.60.
City of Santa Rosa
Meeting Minutes
Page 4 of 5
Board of Public Utilities Meeting Minutes - Final November 17, 2022
Attachments: Staff Report
Attachment 1 - Change Order Summary
Attachment 2 - Location Map
Presentation (Uploaded 11-16-2022)
Tracy Duenas, Supervising Engineer, presented and answered
questions from the Board.
A motion was made by Board Member Wright, seconded by Board Member
Walsh, to approve a 5% contingency increase of $43,660.80 for Contract
No. C02105 - Laguna Treatment Plant Chillers and Climate Control
Upgrades at Administration and Annex Building, for a total amount of
$1,178,841.60. The motion carried by the following vote:
Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Grabill, Board Member Walsh and Board Member
Wright
No: 1 - Board Member Watts
8. PUBLIC HEARING
8.1 PUBLIC HEARING - ADOPTING NEW MISCELLANEOUS FEES AND
INCREASING CERTAIN MISCELLANEOUS FEES (CONTINUED TO THE
DECEMBER 15, 2022 REGULAR MEETING)
BACKGROUND: Santa Rosa Water miscellaneous fees and charges reimburse
the department for specific services and includes charges typically based on time
and materials or other methodologies that help define the cost of providing the
specific services for various services provided by City staff. These charges are
collected from the customers who receive the service so that the costs for specific
services are not spread to the entire ratepayer base.
Miscellaneous fees and charges were last updated in 2019. If the Board of Public
Utilities adopts these fees at the Public Meeting on November 17, 2022, the
changes to the miscellaneous fees will take effect 60 days after adoption, on
January 15, 2023.
RECOMMENDATION: It is recommended by the Budget Review Subcommittee
and the Water Department that the Board of Public Utilities, by resolution, adopt
new Water Department miscellaneous fees and charges, and increase certain
miscellaneous fees.
This item was continued to the December 15, 2022 regular meeting.
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS
None.
City of Santa Rosa
Meeting Minutes
Page 5 of 5
Board of Public Utilities Meeting Minutes - Final November 17, 2022
10. REFERRALS - NONE.
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.
12. SUBCOMMITTEE REPORTS
Board Member Wright provided a brief report on the November 7,
2022 Budget Review Subcommittee meeting.
13. BOARD MEMBER REPORTS
None.
14. DIRECTORS REPORTS
Director Burke provided a report on: the epidemiological studies
performed by the wastewater team and results are shared with the
County's Department of Public Health; and the recent inspection of
the Laguna Treatment Plant, the Meadow Lane Pond Complex, and
Delta Pond performed by North Coast Regional Water Quality
Control Board on November 14, acknowledging staff's dedication to
meeting permit requirements and showing no findings. Director
Burke also offered acknowledgement to Environmental Services
efforts being stewards of the water quality for our community.
15. ADJOURNMENT OF MEETING
Chair Galvin adjourned the meeting at 2:53 p.m. The next meeting
of the Board of Public Utilities is scheduled for December 15, 2022.
Approved on: December 15, 2022
__________/S/________________
Dina Manis, Recording Secretary
Agenda
Hybrid Meeting - See Agenda
City of Santa Rosa for Participation Information
BOARD OF PUBLIC UTILITIES
REGULAR MEETING AGENDA AND
SUMMARY REPORT
NOVEMBER 17, 2022
PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF
SONOMA, THE BOARD MEMBERS WILL BE PARTICIPATING IN THIS
MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY
DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (SOCIAL DISTANCING AND MASK REQUIREMENTS WILL
BE OBSERVED), OR VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/84568596164, OR BY
DIALING 877-853-5257 AND ENTER WEBINAR ID: 845 6859 6164
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN
ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
The public attending in person or accessing the meeting through the
Zoom link will be able to provide public comment on agenda items at the
time an agenda item is discussed during the Board of Public Utilities
Meeting.
Public Comment may also be submitted via e-mail at
bpu-comment@srcity.org
or recorded voice message at 707-543-4224.
Deadlines and additional instruction for public comment are set forth
below. If you have any questions regarding this meeting, please contact
Dina Manis at dmanis@srcity.org.
1:30 PM - HYBRID VIA IN-PERSON AND ZOOM
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 6
Board of Public Utilities NOVEMBER 17, 2022
1. CALL TO ORDER AND ROLL CALL
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
3. STUDY SESSION - NONE.
4. MINUTES APPROVAL
4.1 November 3, 2022 - Regular Meeting Minutes.
Attachments: November 3, 2022 - Regular Meeting Minutes
5. STAFF BRIEFINGS
5.1 WATER SUPPLY UPDATE
Staff will update the Board on water supply issues. The Board may
discuss this item and give direction to staff.
Attachments: Presentation (Uploaded 11-16-2022)
5.2 PROJECT LABOR AGREEMENT OVERVIEW
On October 25, 2022 the Santa Rosa City Council adopted a Project
Labor Agreement policy to integrate the use of Project Labor
Agreements in the City’s Capital Improvement Program. Staff will
provide an overview of the new Project Labor Agreement Policy,
including information on the definition of Project Labor Agreements and
details on the new Policy and how it will be integrated into the City’s
Capital Improvement Program.
Attachments: Presentation (Uploaded 11-16-2022)
6. CONSENT ITEMS
6.1 MOTION - APPROVAL OF AMENDMENT TO PURCHASE ORDER
FOR BACKUP GENERATORS AT WATER AND WASTEWATER
FACILITIES
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department, the Finance Department, and the Water
Department that the Board of Public Utilities, by motion, approve an
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 6
Board of Public Utilities NOVEMBER 17, 2022
amendment to Purchase Order No. 167100 with Peterson Power
Systems, Inc., of San Leandro, California, for the purchase of eighteen
(18) Backup Generators for Water and Wastewater Facilities,
increasing the Purchase Order amount by $145,753.17, for a total
not-to-exceed amount of $1,721,463,17.
Attachments: Staff Report
Attachment 1 - Purchase Order
Attachment 2 - Location Map
6.2 RESOLUTION - WAIVER OF COMPETITIVE BID AND APPROVAL OF
PROFESSIONAL SERVICES AGREEMENT WITH WOOLPERT, INC.
FOR TECHNICAL SUPPORT IN INTEGRATING CITYWORKS
SOFTWARE WITH INFINITY CIS SOFTWARE
RECOMMENDATION: It is recommended by the Contract Review
Subcommittee and Santa Rosa Water that the Board of Public Utilities,
by resolution, waive the competitive bidding process and approve the
Professional Services Agreement between the City and Woolpert, Inc.
in the not-to-exceed amount of $254,260.
Attachments: Staff Report
Attachment 1 - Agreement
Resolution
BPU Resolution No. 1305
7. REPORT ITEMS
7.1 REPORT - CONTINGENCY INCREASE FOR CONTRACT NO.
C02105 - LAGUNA TREATMENT PLANT CHILLERS AND CLIMATE
CONTROL UPGRADES AT ADMINISTRATION AND ANNEX
BUILDING
BACKGROUND: A 2016 study by Costa Engineers, Inc. identified that
the chillers and boilers located at the LTP Administration and Annex
Buildings had reached the end of their effective service life. The
Laguna Treatment Plant Chillers and Climate Control Upgrades at
Administration and Annex Building project (Project) consists of replacing
two 50-ton chillers and two condensing boilers at the Administration
(Admin) building, and one 15-ton chiller at the Annex building. The
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 6
Board of Public Utilities NOVEMBER 17, 2022
Project also includes upgrades to the existing climate control system
and programmable logic controller (PLC) network associated with the
new chiller and boiler equipment. The chillers and boilers have been
installed and are currently operating in manual mode. The remaining
work for the Project consists of automation through PLC integration.
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department and the Water Department that the Board of
Public Utilities, by motion, pursuant to Council Policy No. 100-07
approve a 5% contingency increase of $43,660.80 for Contract No.
C02105 - Laguna Treatment Plant Chillers and Climate Control
Upgrades at Administration and Annex Building, for a total amount of
$1,178,841.60.
Attachments: Staff Report
Attachment 1 - Change Order Summary
Attachment 2 - Location Map
Presentation (Uploaded 11-16-2022)
8. PUBLIC HEARING
8.1 PUBLIC HEARING - ADOPTING NEW MISCELLANEOUS FEES AND
INCREASING CERTAIN MISCELLANEOUS FEES (CONTINUED TO
THE DECEMBER 15, 2022 REGULAR MEETING)
BACKGROUND: Santa Rosa Water miscellaneous fees and charges
reimburse the department for specific services and includes charges
typically based on time and materials or other methodologies that help
define the cost of providing the specific services for various services
provided by City staff. These charges are collected from the customers
who receive the service so that the costs for specific services are not
spread to the entire ratepayer base.
Miscellaneous fees and charges were last updated in 2019. If the Board
of Public Utilities adopts these fees at the Public Meeting on November
17, 2022, the changes to the miscellaneous fees will take effect 60 days
after adoption, on January 15, 2023.
RECOMMENDATION: It is recommended by the Budget Review
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 5 of 6
Board of Public Utilities NOVEMBER 17, 2022
Subcommittee and the Water Department that the Board of Public
Utilities, by resolution, adopt new Water Department miscellaneous fees
and charges, and increase certain miscellaneous fees.
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Public Comment may be submitted via e-mail or recorded voice message.
Live Public Comment: Members of the public can provide comment on an
agenda item in-person from the Council Chamber, by accessing the meeting
through the Zoom link, or by dial-in at the time an agenda item is discussed
during the Board of Public Utilities Meeting. Go to
https://srcity.org/virtualparticipation for more information.
Advance Public Comment:
E-mail Public Comment: To submit an e-mailed public comment to the Board
of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,
Wednesday, November 16. Identify in the subject line of your e-mail the
agenda item number(s) on which you wish to comment, provide your name in
the body of the e-mail and your comment. These comments will be e-mailed
to all Board Members, will be posted to the agenda documents on-line, and
be made part of the archive packet.
Recorded Voice Message Public Comment: To submit a voice message
public comment, please call 707-543-4224 by 5:00 p.m., Wednesday,
November 16. State your name, the agenda item number(s) on which you
wish to comment, and your comment. Recordings will be limited to 3 minutes.
Recorded comments may be played at the time that the agenda item is
discussed during the Board Meeting.
Recorded public comments on public hearing items may be played at the time
when the hearing is opened.
10. REFERRALS - NONE.
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.
12. SUBCOMMITTEE REPORTS
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 6 of 6
Board of Public Utilities NOVEMBER 17, 2022
13. BOARD MEMBER REPORTS
14. DIRECTORS REPORTS
15. ADJOURNMENT OF MEETING
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at
(707) 543-3126 (TTY Relay at 711) or dmanis@srcity.org. Requests should be submitted as far in advance as possible, but no
later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at
http://srcity.org.
Get email alerts for Santa Rosa
A daily email when new agendas and minutes are posted.