Board of Public Utilities
Regular MeetingSanta Rosa, CA · January 19, 2023
Minutes
Hybrid Meeting - See Agenda
City of Santa Rosa for Participation Information
Board of Public Utilities
Meeting Minutes - Final
Thursday, January 19, 2023 1:30 PM
1. CALL TO ORDER AND ROLL CALL
Chair Galvin called the meeting to order at 1:31p.m.
Present 5 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member
Christopher Grabill, Board Member Mark Walsh, and Board Member
Glen Wright
Absent 2 - Board Member Lisa Badenfort, and Board Member Mary Watts
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
There were no Statements of Abstention from Board Members.
3. STUDY SESSION
3.1 STUDY PARAMETERS FOR THE WATER SUPPLY ALTERNATIVES PLAN
Santa Rosa Water is undertaking a study in advance of developing a Water Supply
Alternatives Plan that will explore diversifying and increasing its potable urban
water supply portfolio to enhance resiliency during supply shortages (e.g. droughts)
and/or service interruptions that could occur in catastrophic events. The project
team consists of Santa Rosa Water staff and consultant Woodard & Curran. After
receiving input from a wide range of internal and external stakeholders in recent
months, the project team has refined its recommendations for the study approach.
The study parameters include a water supply resiliency goal, list of potential water
supply options to be studied, evaluation criteria for analyzing the feasibility of each
supply option, and the study methodology. Staff and the project team will present
the study parameters to the Board of Public Utilities before finalizing the approach
and proceeding with the study. The Board may discuss this item and give direction
to staff.
Attachments: Study Parameters for WSAP
Presentation (Uploaded 1-18-2023)
Colin Close, Senior Water Resources Planner, and Christy
Kennedy, Technical Advisor - Woodard and Curran, presented and
answered questions and received direction from the Board.
4. MINUTES APPROVAL
City of Santa Rosa
Meeting Minutes
Page 2 of 5
Board of Public Utilities Meeting Minutes - Final January 19, 2023
4.1 December 15, 2022 - Regular Meeting Minutes.
Attachments: December 15, 2022 - Regular Meeting Minutes.
The minutes for December 15, 2022 were approved as amended.
5. STAFF BRIEFINGS
5.1 WATER AND RECYCLED WATER SUPPLY UPDATE
Staff will update the Board on water and recycled water supply issues. The Board
may discuss this item and give direction to staff.
Attachments: Presentation (Uploaded 1-18-2023)
Peter Martin, Deputy Director - Water Resources, and Mike Prinz,
Deputy Director - Water Reuse Operations, presented.
5.2 US EPA LEAD AND COPPER RULE REVISION IMPLEMENTATION UPDATE
The United States Environmental Protection Agency (US EPA) established
revisions to the Lead and Copper Rule under the authority of the Safe Drinking
Water Act that became effective on March 16, 2021. Water systems will be
required to achieve partial compliance with the new rules by October 16, 2024.
Staff will provide an update to the Board regarding the new rules and how Santa
Rosa Water will comply with these new requirements. The Board may discuss this
item and give direction to staff.
Attachments: Presentation (Uploaded 1-18-2023)
Tony Llamas, Water Quality Supervisor, presented.
6. CONSENT ITEMS
Approval of the Consent Agenda
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member
Wright, to approve Consent Items 6.1 and 6.2. The motion carried by the
following vote:
Yes: 5 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Grabill, Board
Member Walsh and Board Member Wright
Absent: 2 - Board Member Badenfort and Board Member Watts
6.1 RESOLUTION - APPROVING A SOLE SOURCE CONTRACT SPECIFICATION
FOR CLA-VAL MODEL 90-01 PRESSURE REDUCING VALVES FOR THE
COBBLESTONE DR ZONE R2-R4 WATER MAIN CONNECTION PROJECT
City of Santa Rosa
Meeting Minutes
Page 3 of 5
Board of Public Utilities Meeting Minutes - Final January 19, 2023
RECOMMENDATION: It is recommended by the Transportation and Public Works
Department and the Water Department that the Board of Public Utilities, by
resolution, approve a sole source contract specification for Cla-Val Model 90-01
Pressure Reducing Valves for the Cobblestone Dr Zone R2-R4 Water Main
Connection project.
Attachments: Staff Report
Resolution
BPU Resolution No.1307
This Consent - Resolution was adopted.
RESOLUTION NO. 1307, ENTITLED "RESOLUTION OF THE BOARD OF
PUBLIC UTILITIES APPROVING A SOLE SOURCE CONTRACT
SPECIFICATION FOR CLA-VAL MODEL 90-01 PRESSURE REDUCING
VALVES FOR THE COBBLESTONE DR ZONE R2-R4 WATER MAIN
CONNECTION PROJECT"
6.2 RESOLUTION - APPROVING THE SIXTH AMENDMENT TO GENERAL
SERVICES AGREEMENT F001673 WITH NEW IMAGE LANDSCAPING
COMPANY
RECOMMENDATION: It is recommended by the Finance and Water Departments
that the Board of Public Utilities, by resolution, approve the Sixth Amendment to
General Service Agreement F001673 to add funds and increase compensation
with New Image Landscape Company, Fremont, California, to provide landscape
maintenance services, as required by the Water Department, for the total amount
not to exceed $175,000.
Attachments: Staff Report
Resolution
Exhibit A - Sixth Amendment
BPU Resolution No.1308
This Consent - Resolution was adopted.
RESOLUTION NO. 1308, ENTITLED "RESOLUTION OF THE BOARD OF
PUBLIC UTILITIES APPROVING THE SIXTH AMENDMENT TO GENERAL
SERVICES AGREEMENT NUMBER F001673 WITH NEW IMAGE
LANDSCAPING COMPANY TO ADD FUNDS AND INCREASE
COMPENSATION"
7. REPORT ITEMS - NONE.
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
NONE.
9. REFERRALS - NONE.
City of Santa Rosa
Meeting Minutes
Page 4 of 5
Board of Public Utilities Meeting Minutes - Final January 19, 2023
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.
11. SUBCOMMITTEE REPORTS
NONE.
12. BOARD MEMBER REPORTS
NONE.
13. DIRECTORS REPORTS
Director Burke provided a report on: the Green Exchange Program
aka "Cash for Grass" hitting an impressive milestone of exceeding
over 4 million square feet of turf removed since program inception in
2007, since the June 2021 drought proclamation more than 400,000
square feet of turf have been replaced with low water use
landscapes, and that all of this has been achieved due in part to the
very dedicated staff of the Water Use Efficiency Team and their
commitment to flawless customer service; acknowledged Water
Department staff resilience and care as a whole throughout the
recent series of storms, with no service interruptions, no sanitary
sewer overflows, the plant met all treatment requirements, and no
creeks overflowed; in 2022 the Water Department had only two
Sanitary Sewer Overflows (SSO), which is well below the Region 1
average as identified by the State Water Resources Control Board
and thanked Local Operations in their work; Oaths of Offices will be
issued at first meeting in February for newly appointed and
reappointed Board members; and reminded the Board that the
Governor announced the COVID-19 state of emergency will end on
February 28, 2023, which will require in-person participation for
board members starting with March meetings.
14. ADJOURNMENT OF MEETING
Chair Galvin adjourned the meeting at 3:47 p.m. The next Board of
Public Utilities meeting is scheduled for February 12, 2023.
City of Santa Rosa
Meeting Minutes
Page 5 of 5
Board of Public Utilities Meeting Minutes - Final January 19, 2023
Approved on: February 2, 2023
________/S/______________
Dina Manis, Recording Secretary
Agenda
Hybrid Meeting - See Agenda
City of Santa Rosa for Participation Information
BOARD OF PUBLIC UTILITIES
REGULAR MEETING AGENDA AND
SUMMARY REPORT - FINAL
JANUARY 19, 2023
PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF
SONOMA, THE BOARD MEMBERS WILL BE PARTICIPATING IN THIS
MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY
DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (SOCIAL DISTANCING AND MASK REQUIREMENTS WILL
BE OBSERVED), OR VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/85693901723, OR BY
DIALING 877-853-5257 AND ENTER WEBINAR ID: 856 9390 1723
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN
ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
The public attending in person or accessing the meeting through the
Zoom link will be able to provide public comment on agenda items at the
time an agenda item is discussed during the Board of Public Utilities
Meeting.
Public Comment may also be submitted via e-mail at
bpu-comment@srcity.org
or recorded voice message at 707-543-4224.
Deadlines and additional instruction for public comment are set forth
below. If you have any questions regarding this meeting, please contact
Dina Manis at dmanis@srcity.org.
1:30 PM - HYBRID VIA IN-PERSON AND ZOOM
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 5
Board of Public Utilities - FINAL JANUARY 19, 2023
1. CALL TO ORDER AND ROLL CALL
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
3. STUDY SESSION
3.1 STUDY PARAMETERS FOR THE WATER SUPPLY ALTERNATIVES
PLAN
Santa Rosa Water is undertaking a study in advance of developing a
Water Supply Alternatives Plan that will explore diversifying and
increasing its potable urban water supply portfolio to enhance resiliency
during supply shortages (e.g. droughts) and/or service interruptions that
could occur in catastrophic events. The project team consists of Santa
Rosa Water staff and consultant Woodard & Curran. After receiving
input from a wide range of internal and external stakeholders in recent
months, the project team has refined its recommendations for the study
approach. The study parameters include a water supply resiliency goal,
list of potential water supply options to be studied, evaluation criteria for
analyzing the feasibility of each supply option, and the study
methodology. Staff and the project team will present the study
parameters to the Board of Public Utilities before finalizing the approach
and proceeding with the study. The Board may discuss this item and
give direction to staff.
Attachments: Study Parameters for WSAP
Presentation (Uploaded 1-18-2023)
4. MINUTES APPROVAL
4.1 December 15, 2022 - Regular Meeting Minutes.
Attachments: December 15, 2022 - Regular Meeting Minutes.
5. STAFF BRIEFINGS
5.1 WATER AND RECYCLED WATER SUPPLY UPDATE
Staff will update the Board on water and recycled water supply issues.
The Board may discuss this item and give direction to staff.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 5
Board of Public Utilities - FINAL JANUARY 19, 2023
Attachments: Presentation (Uploaded 1-18-2023)
5.2 US EPA LEAD AND COPPER RULE REVISION IMPLEMENTATION
UPDATE
The United States Environmental Protection Agency (US EPA)
established revisions to the Lead and Copper Rule under the authority
of the Safe Drinking Water Act that became effective on March 16,
2021. Water systems will be required to achieve partial compliance with
the new rules by October 16, 2024. Staff will provide an update to the
Board regarding the new rules and how Santa Rosa Water will comply
with these new requirements. The Board may discuss this item and
give direction to staff.
Attachments: Presentation (Uploaded 1-18-2023)
6. CONSENT ITEMS
6.1 RESOLUTION - APPROVING A SOLE SOURCE CONTRACT
SPECIFICATION FOR CLA-VAL MODEL 90-01 PRESSURE
REDUCING VALVES FOR THE COBBLESTONE DR ZONE R2-R4
WATER MAIN CONNECTION PROJECT
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department and the Water Department that the Board of
Public Utilities, by resolution, approve a sole source contract
specification for Cla-Val Model 90-01 Pressure Reducing Valves for the
Cobblestone Dr Zone R2-R4 Water Main Connection project.
Attachments: Staff Report
Resolution
BPU Resolution No.1307
6.2 RESOLUTION - APPROVING THE SIXTH AMENDMENT TO
GENERAL SERVICES AGREEMENT F001673 WITH NEW IMAGE
LANDSCAPING COMPANY
RECOMMENDATION: It is recommended by the Finance and Water
Departments that the Board of Public Utilities, by resolution, approve
the Sixth Amendment to General Service Agreement F001673 to add
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 5
Board of Public Utilities - FINAL JANUARY 19, 2023
funds and increase compensation with New Image Landscape
Company, Fremont, California, to provide landscape maintenance
services, as required by the Water Department, for the total amount not
to exceed $175,000.
Attachments: Staff Report
Resolution
Exhibit A - Sixth Amendment
BPU Resolution No.1308
7. REPORT ITEMS - NONE.
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Live Public Comment: Members of the public can provide comment on an
agenda item in-person from the Council Chamber, by accessing the meeting
through the Zoom link, or by dial-in at the time an agenda item is discussed
during the Board of Public Utilities Meeting. Go to
https://srcity.org/virtualparticipation for more information.
Advance Public Comment may be submitted via e-mail or recorded voice
message:
E-mail Public Comment: To submit an e-mailed public comment to the Board
of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,
Wednesday, January 18. Identify in the subject line of your e-mail the agenda
item number(s) on which you wish to comment, provide your name in the body
of the e-mail and your comment. These comments will be e-mailed to all
Board Members, will be posted to the agenda documents on-line, and be
made part of the archive packet.
Recorded Voice Message Public Comment: To submit a voice message
public comment, please call 707-543-4224 by 5:00 p.m., Wednesday, January
18. State your name, the agenda item number(s) on which you wish to
comment, and your comment. Recordings will be limited to 3 minutes.
Recorded comments may be played at the time that the agenda item is
discussed during the Board Meeting.
Recorded public comments on public hearing items may be played at the time
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 5 of 5
Board of Public Utilities - FINAL JANUARY 19, 2023
when the hearing is opened.
9. REFERRALS - NONE.
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.
11. SUBCOMMITTEE REPORTS
12. BOARD MEMBER REPORTS
13. DIRECTORS REPORTS
14. ADJOURNMENT OF MEETING
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at
(707) 543-3126 (TTY Relay at 711) or dmanis@srcity.org. Requests should be submitted as far in advance as possible, but no
later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at
http://srcity.org.
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