Board of Public Utilities

Hybrid Meeting - See Agenda City of Santa Rosa for Participation Information Board of Public Utilities Meeting Minutes - Final Thursday, February 2, 2023 1:30 PM 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting to order at 1:32 p.m. All Board of Public Utilities members were present with the exception of Board Member Wright. 2. PROCLAMATION 2.1 PROCLAMATION - CHRIS GRABILL Attachments: Grabill_Proclamation Chair Galvin read and presented Board Member Grabill a proclamation honoring his years of service on the Board of Public Utilities. Board Members expressed appreciation and gratitude for Board Member Grabill's years of service. Board Member Grabill spoke on his time serving on the Board of Public Utilities. 3. BOARD REORGANIZATION, SEATING OF NEW MEMBERS 3.1 ADMINISTRATION OF OATHS OF OFFICE FOR NEWLY APPOINTED AND REAPPOINTED BOARD MEMBERS Recording Secretary Manis administered the Oath of Office to reappointed Board Members Daniel Galvin, Bill Arnone, and Mary Watts, and newly appointed Board Member Robin Bartholow. Present 6 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member Lisa Badenfort, Board Member Robin Bartholow, Board Member Mark Walsh, and Board Member Mary Watts Absent 1 - Board Member Glen Wright 4. STATEMENTS OF ABSTENTION BY BOARD MEMBERS There were no Statements of Abstention from Board Members. 5. STUDY SESSION - NONE. 6. MINUTES APPROVAL City of Santa Rosa Meeting Minutes Page 2 of 6 Board of Public Utilities Meeting Minutes - Final February 2, 2023 6.1 January 19, 2023 - Regular Meeting Minutes. Attachments: January 19, 2023 - Regular Meeting Minutes DRAFT Approved as submitted. 7. STAFF BRIEFINGS 7.1 WATER SUPPLY UPDATE Staff will update the Board on water supply issues. The Board may discuss this item and give direction to staff. Attachments: Presentation (Uploaded 2-1-2023) Colin Close, Senior Water Resources Planner, presented. 8. CONSENT ITEMS Approval of the Consent Agenda A motion was made by Board Member Walsh, seconded by Board Member Watts, to approve Consent Items 8.1 through 8.2. The motion carried by the following vote: Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Bartholow, Board Member Walsh and Board Member Watts Absent: 1 - Board Member Wright 8.1 RESOLUTION - CEQA EXEMPT PROJECT - APPROVAL OF THE ACQUISITION OF A FIRE SUPPRESSION FACILITIES EASEMENT OVER A PORTION OF SONOMA COUNTY LOS GUILICOS CAMPUS (APN 051-020-060) AND DELEGATION OF SIGNING AUTHORITY TO THE ASSISTANT CITY MANAGER RECOMMENDATION: It is recommended by the Water Department and Real Estate Services that the Board of Public Utilities, by resolution: (1) find and determine the project is exempt from the provisions of CEQA; (2) approve the filing of a Notice of Exemption; (3) approve the acquisition of a permanent easement over a portion of Los Guilicos Campus (APN 051-020-060) for the purpose of fire suppression facilities and agree to pay County transactional costs not to exceed $2,500; and (4) authorize the Assistant City Manager to execute all documents necessary to complete this transaction. Attachments: Staff Report Resolution Exhibit A - Agreement for Conveyance BPU Resolution No. 1309 City of Santa Rosa Meeting Minutes Page 3 of 6 Board of Public Utilities Meeting Minutes - Final February 2, 2023 This Consent - Resolution was approved. RESOLUTION NO. 1309 ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES MAKING FINDINGS AND DETERMINATIONS, APPROVING THE ACQUISITION OF A FIRE SUPPRESSION FACILITIES EASEMENT OVER A PORTION OF SONOMA COUNTY LOS GUILICOS CAMPUS (APN 051-020-060), AND DELEGATING SIGNING AUTHORITY TO THE ASSISTANT CITY MANAGER" 8.2 MOTION - METER UPGRADE PROJECT - AMENDMENTS TO N. HARRIS CORPORATION AGREEMENTS FOR SOFTWARE ENHANCEMENTS RECOMMENDATION: It is recommended by the Contract Review Subcommittee and the Water Department that the Board of Public Utilities, by motion, approve amendments for the Software Implementation Services and Support and Maintenance Agreements with N. Harris Computer Corporation and authorize the Chair to sign the amendments. Attachments: Staff Report Attachment 1 - 5th Amendment to F001225 Attachment 2 - F001225 Agree and Amends Attachment 3 - 3rd Amendment to F001232 Attachment 4 - F001232 Agree and Amends This Consent - Motion was approved. 9. REPORT ITEMS 9.1 REPORT - COOPERATIVE AGREEMENT FOR THE TRANSFER OF RAW AND PARTIALLY TREATED WELL WATER BETWEEN SONOMA COUNTY AND THE CITY OF SANTA ROSA BACKGROUND: This proposed agreement provides a mechanism to beneficially reuse raw and partially treated drinking water for agricultural irrigation while preventing this water from having to be discharged into the environment or trucked to a wastewater treatment plant. Drinking water wells require flushing to start up and could result in approximately three million gallons per well needing to be discharged to adequately flush system at start up. In addition to well flushing, these wells could discharge filter backwash and other process water resulting from regular operations into the City's reclamation system, though these sources of additional water would be subject to approval by the North Coast Regional Water Quality Control Board. Sonoma Water owns three wells that are located near the City's low pressure recycled water line and could provide up to ten million gallons of water a year into the reclamation system. RECOMMENDATION: It is recommended by the Contract Review Subcommittee and the Water Department that the Board of Public Utilities, by resolution, approve City of Santa Rosa Meeting Minutes Page 4 of 6 Board of Public Utilities Meeting Minutes - Final February 2, 2023 and authorize the Chair of the Board to sign the Cooperative Agreement for the Transfer of Raw and Partially Treated Well Water Between Sonoma County Water Agency and the City of Santa Rosa. Attachments: Staff Report Resolution Exhibit A - Agreement Presentation (Uploaded 2-1-2023) BPU Resolution No. 1310 Sean McNeil, Deputy Director - Environmental Services, presented. A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Walsh to approve RESOLUTION NO. 1310 ENTITLED, 'RESOLUTION OF THE BOARD OF PUBLIC UTILITIES APPROVING A COOPERATIVE AGREEMENT FOR THE TRANSFER OF RAW AND PARTIALLY TREATED WELL WATER BETWEEN SONOMA COUNTY WATER AGENCY AND THE CITY OF SANTA ROSA." The motion carried by the following vote: Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Bartholow, Board Member Walsh and Board Member Watts Absent: 1 - Board Member Wright 9.2 REPORT - PROFESSIONAL SERVICES AGREEMENT APPROVAL - WOODARD AND CURRAN, STORM DRAIN MASTER PLAN BACKGROUND: The City of Santa Rosa has an aging storm drain infrastructure and will need to start investing in the system to help protect from localized flooding. This proposed Professional Services Agreement with Woodard and Curran will develop a Storm Drain Master Plan that will provide a detailed analysis of the City’s storm drain system, including modeling of the system to support drainage review for new projects, and help to build an asset registry and rank the replacement of the current infrastructure. This agreement would also identify costs associated with replacement of aging infrastructure and identify ongoing funding needs and options for meeting those funding needs. RECOMMENDATION: It is recommended by the Contract Review Subcommittee and Water Department that the Board of Public Utilities, by resolution, approve a Professional Services Agreement with Woodard and Curran, Inc. of San Francisco, California, to develop a Storm Drain Master Plan, in the amount of $1,574,204. Attachments: Staff Report Resolution Exhibit A - Agreement Presentation (Uploaded 2-1-2023) BPU Resolution No. 1311 Claire Myers, Storm Water and Creeks Manager, presented. City of Santa Rosa Meeting Minutes Page 5 of 6 Board of Public Utilities Meeting Minutes - Final February 2, 2023 A motion was made by Board Member Walsh, seconded by Board Member Badenfort, approve RESOLUTION NO. 1311 ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH WOODARD AND CURRAN, INC., FOR THE DEVELOPMENT OF A STORM DRAIN MASTER PLAN ". The motion carried by the following vote: Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Bartholow, Board Member Walsh and Board Member Watts Absent: 1 - Board Member Wright 10. PUBLIC COMMENTS ON NON-AGENDA MATTERS NONE. 11. REFERRALS - NONE. 12. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE. 13. SUBCOMMITTEE REPORTS Chair Galvin reported that the Contract Subcommittee met on January 25th to review three agreements, which were unanimously recommended by the subcommittee. All three agreements were on today's Board agenda. 14. BOARD MEMBER REPORTS NONE. 15. DIRECTORS REPORTS Director Burke reported: CA Dept Water Resources will be awarding Santa Rosa and Laguna de Santa Rosa Foundation a grant of $4,368,066 for the Lower Colgan Creek Restoration Project, Phase 3; the 2023/24 budget preparation has begun; and that laboratory supervisor Robert Wilson was awarded the Supervisor of the Year award from the CWEA Redwood Empire Chapter. 16. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting at 2:50 p.m. in honor of Board Member Grabill. The next meeting of the Board of Public Utilities is City of Santa Rosa Meeting Minutes Page 6 of 6 Board of Public Utilities Meeting Minutes - Final February 2, 2023 scheduled for February 16, 2023. Approved on: February 16, 2023 ________/S/______________ Dina Manis, Recording Secretary