Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Board of Public Utilities Regular Meeting Minutes - Final Thursday, October 5, 2023 1:30 PM 1. CALL TO ORDER AND ROLL CALL Vice Chair Arnone called the meeting to order at 1:32 p.m. Present 4 - Vice Chair William Arnone Jr., Board Member Robin Bartholow, Board Member Mark Walsh, and Board Member Glen Wright Absent 2 - Chair Daniel Galvin III, and Board Member Lisa Badenfort 2. PROCLAMATION 2.1 PROCLAMATION - MARY WATTS Vice Chair Arnone read and presented Board Member Watts with a proclamation for her service to the Santa Rosa community. Board Members expressed their appreciation for her service and her time on the Board of Public Utilities. Board Member Watts spoke on her time with the Board of Public Utilities, expressed her appreciation, and accepted the proclamation. 3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS None. 4. STUDY SESSION None. 5. MINUTES APPROVAL 5.1 September 21, 2023 - Regular Meeting Minutes - DRAFT The September 21, 2023 Regular Meeting Minutes were approved as submitted. 6. STAFF BRIEFINGS 6.1 MAUI 2023 FIRE RESPONSE FROM SANTA ROSA City of Santa Rosa Regular Meeting Minutes Page 2 of 6 Board of Public Utilities Regular Meeting Minutes - Final October 5, 2023 Santa Rosa Water will provide a brief description on the assistance from City staff to Maui County. Information will be provided on the assistance to their Water, Wastewater and Debris teams, as they start the recovery from the August 2023 wildfire that impacted the Lahaina and Up-Country areas of the county. The Board may discuss this item and give direction to staff. Joe Schiavone, Deputy Director - Water Operations, presented, answered Board Members questions, and received Board Member comments. 6.2 WATER PROFESSIONALS’ APPRECIATION WEEK 2023 Staff will share this year's plan for celebrating California's Water Professionals Appreciation Week: October 7-15, 2023. The mostly digital outreach campaign utilizes video and engaging imagery to educate residents about the 278 water professionals that work around-the-clock to provide water and sewer service, water recycling and reuse, watershed protection, and storm water management for Santa Rosa. The Board may discuss this item and give direction to staff. Elise Miller, Communications Coordinator, presented and received Board Member comments. 7. CONSENT ITEMS A motion was made by Board Member Wright, seconded by Board Member Bartholow, to approve the Consent Calendar. The motion carried by the following vote: Yes: 4 - Vice Chair Arnone Jr., Board Member Bartholow, Board Member Walsh and Board Member Wright Absent: 2 - Chair Galvin III and Board Member Badenfort 7.1 MOTION - APPROVAL OF SECOND AMENDMENT TO BLANKET PURCHASE ORDER 165392 - ONE-YEAR EXTENSION, PRICE INCREASE, AND INCREASE COMPENSATION FOR ULTRAVIOLET DISINFECTION SYSTEM PARTS WITH TROJAN TECHNOLOGIES, INC. RECOMMENDATION: It is recommended by Santa Rosa Water and the City of Santa Rosa Regular Meeting Minutes Page 3 of 6 Board of Public Utilities Regular Meeting Minutes - Final October 5, 2023 Finance Department that the Board of Public Utilities, by motion, approve the Second Amendment to Blanket Purchase Order (BPO) 165392 to extend the term one year, increase unit cost, and increase compensation for ultraviolet disinfection system parts to Trojan Technologies, Inc., London, Ontario, Canada, in the amount of $600,000, for a total cumulative amount not to exceed $3,100,000. This Consent - Motion was approved. 7.2 MOTION - APPROVAL OF FIRST AMENDMENT TO THE AGREEMENT WITH GOLD RIDGE RESOURCE CONSERVATION DISTRICT FOR EXPANSION OF EXISTING RAINWATER HARVESTING REBATE PROGRAM RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities, by motion, approve the First Amendment to the Agreement for Rainwater Catchment Rebate Program Support between Gold Ridge Resource Conservation District and the City of Santa Rosa. This Consent - Motion was approved. 8. REPORT ITEMS 8.1 REPORT - WATER SUPPLY ALTERNATIVES PLAN BACKGROUND: The City of Santa Rosa wishes to diversify and increase its potable urban water supply portfolio to enhance its resiliency to climate change, droughts, or Sonoma Water service interruptions that could occur during catastrophic events. As a result, Santa Rosa Water launched the Our Water Future project and undertook development of a Water Supply Alternatives Plan (WSAP) to identify an adaptive approach to diversifying Santa Rosa’s water supply portfolio and production capacity over time. Because water supply reliability is essential to our community, this project engaged a wide range of stakeholders throughout the effort, including an interdisciplinary team of Water staff, an external group of leaders from local organizations and agencies, the community at large, and the Board of Public Utilities (BPU). With expertise and assistance from Woodard & Curran, Inc., and with significant stakeholder input, the project team established the study objectives, assessed 18 water supply options, produced a feasibility report, and proposed four portfolios (mixes) of the most feasible water supply options. Based on City of Santa Rosa Regular Meeting Minutes Page 4 of 6 Board of Public Utilities Regular Meeting Minutes - Final October 5, 2023 comments from the various stakeholders and BPU, the feasibility analysis report and portfolios were refined and presented to City Council in a study session to seek input from City Council and the public. The project team developed an early review draft of the Water Supply Alternatives Plan (WSAP) to provide an adaptive approach to achieving water supply resiliency goals and targets. After receiving City Council, BPU and stakeholder input, the WSAP was revised and prepared for presentation to the BPU. RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities, by motion, recommend that the City Council accept the Water Supply Alternatives Plan. Colin Close, Senior Water Resources Planner, and Katie Cole, Project Manger consultant from Woodard Curran presented and received Board Member comments. A motion was made by Board Member Bartholow, seconded by Board Member Walsh, to approve the motion to recommend that the City Council accept the Water Supply Alternatives Plan. The motion carried by the following vote: Yes: 4 - Vice Chair Arnone Jr., Board Member Bartholow, Board Member Walsh and Board Member Wright Absent: 2 - Chair Galvin III and Board Member Badenfort 9. PUBLIC COMMENTS ON NON-AGENDA MATTERS None. 10. REFERRALS None. 11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) None. 12. SUBCOMMITTEE REPORTS None. 13. BOARD MEMBER REPORTS Vice Chair Arnone shared he is looking forward to celebrating Water City of Santa Rosa Regular Meeting Minutes Page 5 of 6 Board of Public Utilities Regular Meeting Minutes - Final October 5, 2023 Professionals Week. 14. DIRECTORS REPORTS Director Burke reported: The State Water Resources Control Board is preparing to release a second round of funding for overdue water and sewer bills. The application should be open sometime in October.The original funding only covered charges incurred from March through June of 2021, the new funding parameters extend the dates from July 2021 to December 31, 2022. The funding will be available for residential and some commercial customers but excludes, irrigation only, industrial uses, process water, fire lines and delinquent fees.Santa Rosa Water has close to $2 million dollars in unpaid charges through December of 2022 on a little more than 2,000 customer accounts so staff have begun reviewing all 2,000 customer accounts to determine any charges that are eligible for the funding. During a successful Creek Week, 233 people participated in the various Creek Week activities including 33 staff members who participated in the Dash for Trash employee event, collecting 418 lbs of trash, and 53 people who participated in the Creek to Coast Cleanup, collecting 275 lbs of trash. The Sonoma Marin Water Saving Partnership, which includes 13 utilities throughout Sonoma and Marin counties that focus on regional water conservation activities, won the EPA Water Sense Partner of the Year as well as the Sustained Excellence Award for the qualified water efficient landscaper program. The qualified water efficient landscaper program was originally started by the Santa Rosa Water team. The Water Sense Partner of the Year award has a big focus on the drought outreach, which also originated with the Santa Rosa Water team. In relation to the Potter Valley Project, Sonoma Water, the Round Valley Indian Tribes, and Mendocino County Inland Water and Power had submitted a project proposal named The New Eel Russian Facility to PG&E asking that this proposal be considered as City of Santa Rosa Regular Meeting Minutes Page 6 of 6 Board of Public Utilities Regular Meeting Minutes - Final October 5, 2023 part of their license surrender application. PG&E has made a non-binding acceptance in concept and agreed to include the proposal in their initial draft surrender application and decommissioning plan. Director Burke answered Board Member questions. 15. ADJOURNMENT OF MEETING Vice Chair Arnone adjourned the meeting at 2:41 p.m. The next Board of Public Utilities meeting is scheduled for October 19, 2023. Approved on: October 19, 2023 ___/S/_________________________ Michelle Montoya Recording Secretary