Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Board of Public Utilities Regular Meeting Minutes - Final Thursday, March 7, 2024 1:30 PM 1. CALL TO ORDER AND ROLL CALL Chair Galvin Called the meeting to order at 1:37 p.m. Present 6 - Chair Daniel Galvin III, Board Member Lisa Badenfort, Board Member Robin Bartholow, Board Member Christopher Grabill, Board Member Yvonne Sierra, and Board Member Glen Wright Absent 1 - Vice Chair William Arnone Jr. 2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS None. 3. STUDY SESSION None. 4. MINUTES APPROVAL 4.1 February 15, 2024 - Regular Meeting Minutes - DRAFT The February 15, 2024 Regular Meeting Minutes were approved as submitted. 5. STAFF BRIEFINGS 5.1 FEMA FLOOD RISK MAPPING PROJECT FOR THE SANTA ROSA CREEK WATERSHED Staff will present the latest update on the Federal Emergency Management Agency (FEMA) Santa Rosa Creek Watershed Flood Risk Mapping Project. The multi-year FEMA project will map high-risk flood areas in the Watershed. The Board may discuss this item and give direction to staff. Claire Myers, Storm Water and Creeks Manager, Lon Peterson, Chief Communications & Intergovernmental Relations Officer, and Gabe Osburn, Director - Planning and Economic Development presented and answered Board Member questions. City of Santa Rosa Regular Meeting Minutes Page 2 of 5 Board of Public Utilities Regular Meeting Minutes - Final March 7, 2024 5.2 WATER AND RECYCLED WATER SUPPLY UPDATE Staff will update the Board on water and recycled water supply issues. The Board may discuss this item and give direction to staff. Peter Martin, Deputy Director - Water Resources, and Mike Prinz, Deputy Director - Regional Water Reuse Operations presented and answered Board Member questions. 6. CONSENT ITEMS A motion was made by Board Member Wright, seconded by Board Member Grabill, to approve Consent Items 6.1. The motion carried by the following vote: Yes: 6 - Chair Galvin III, Board Member Badenfort, Board Member Bartholow, Board Member Grabill, Board Member Sierra and Board Member Wright Absent: 1 - Vice Chair Arnone Jr. 6.1 MOTION - BLANKET PURCHASE ORDER 161741 - ONE-YEAR EXTENSION AND INCREASE COMPENSATION, SNF POLYDYNE, INC. RECOMMENDATION: It is recommended by Santa Rosa Water and the Finance Department that the Board of Public Utilities, by motion, approve a one-year extension, with no increase to unit price, and increase compensation by $450,000 to Blanket Purchase Order 161741 for the supply and delivery of Clarifloc WE-1452 dewatering polymer for the Laguna Treatment Plant to SNF Polydyne, Inc., Riceboro, Georgia, in the total amount not to exceed $1,924,000. This Consent - Motion was approved. 7. REPORT ITEMS 7.1 REPORT - PROFESSIONAL SERVICES AGREEMENT APPROVAL - EVANS & DE SHAZO, CULTURAL RESOURCES STUDY AND ARCHAEOLOGICAL AND TRIBAL MONITORING - LOWER COLGAN CREEK RESTORATION - PHASE 3 BACKGROUND: The Lower Colgan Creek Restoration Project is a City of Santa Rosa Regular Meeting Minutes Page 3 of 5 Board of Public Utilities Regular Meeting Minutes - Final March 7, 2024 three-phased project stretching along 1.3 miles of the creek in southwest Santa Rosa. The three phases are restoring the creek from a trapezoidal flood control channel to a healthier seasonal creek that includes riffles, pools, instream habitat structures, and native plantings; inclusion of a bicycle and pedestrian pathway; and increasing the flood capacity of the channel to carry the 100-year flood. Phase 3 project limits are from Boron Avenue downstream to Dutton Meadow. This motion will approve a Professional Services Agreement in the amount of $160,550.40 with Evans & De Shazo, Inc. of Sebastopol, California to complete a Cultural Resources Study and provide Archaeological Monitoring as required by the Federated Indians of Graton Rancheria and the United State Army Corps of Engineers for Phase 3 of the project. RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities, by motion, approve a Professional Service Agreement with Evans & De Shazo, Inc. of Sebastopol, California to complete a Cultural Resources Study and provide Archaeological Monitoring for the Lower Colgan Creek Restoration - Phase 3 Project in the amount of $133,792, plus a contingency amount of $26,758.40, for a total amount of $160,550.40. Kellen Johnston, Environmental Specialist, presented and answered Board Member questions. A motion was made by Board Member Grabill, seconded by Board Member Wright, to approve a Professional Service Agreement with Evans & De Shazo, Inc. of Sebastopol, California to complete a Cultural Resources Study and provide Archaeological Monitoring for the Lower Colgan Creek Restoration - Phase 3 Project in the amount of $133,792, plus a contingency amount of $26,758.40, for a total amount of $160,550.40. The motion carried by the following vote: Yes: 6 - Chair Galvin III, Board Member Badenfort, Board Member Bartholow, Board Member Grabill, Board Member Sierra and Board Member Wright Absent: 1 - Vice Chair Arnone Jr. 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS None. City of Santa Rosa Regular Meeting Minutes Page 4 of 5 Board of Public Utilities Regular Meeting Minutes - Final March 7, 2024 9. REFERRALS None. 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) None. 11. SUBCOMMITTEE REPORTS Board Member Wright reported that the Budget Subcommittee met on February 27th to review regulations around Santa Rosa Water's various enterprise funds, summary information on the current fiscal year budget, and preliminary assumptions for the development of the proposed Fiscal Year 2024/25 budget. The subcommittee also received budgetary information for the current fiscal year 2023/24, an update on reserve balances, and an overview of the budget schedule. 12. BOARD MEMBER REPORTS None. 13. DIRECTORS REPORTS Acting Director McNeil reported: Reminder that all BPU members are required to file a Form 700. If you haven't completed your Form 700 this year, please do so soon. Information on filing your Form 700 was sent via email in January and the absolute final deadline to file is April 2. You will be receiving a reminder email within the next week. You can submit your form by following the link in that email or by logging in to Netfile. If you have questions regarding the Fair Political Practices Commission (FPPC) requirement to file a Form 700, you may contact the FPPC directly at Form700@fppc.ca.gov or call the advice line at 1-866-275-3772 *1. City of Santa Rosa Regular Meeting Minutes Page 5 of 5 Board of Public Utilities Regular Meeting Minutes - Final March 7, 2024 14. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting at 2:37 p.m. The next Board of Public Utilities meeting is scheduled for March 21, 2024. Approved on: March 21, 2024 ___/S/_________________________ Samantha Suggs Recording Secretary