Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue BOARD OF PUBLIC UTILITIES REGULAR MEETING AGENDA AND SUMMARY REPORT - FINAL MAY 16, 2024 MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100 SANTA ROSA AVENUE. THE MEETING WILL ALSO BE LIVE STREAMED AT HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 852 9410 1130. IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY BASED ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE. The public attending in person will be able to provide public comment on agenda items at the time an agenda item is discussed during the Board of Public Utilities Meeting. Public Comment may also be submitted via e-mail at bpu-comment@srcity.org. Deadlines and additional instruction for public comment are set forth below. If you have any questions regarding this meeting, please contact Michelle Montoya at mmontoya@srcity.org 1:30 PM - VIA IN-PERSON 1. CALL TO ORDER AND ROLL CALL 2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED) To consider and take action on any request from a Board Member to participate in a meeting remotely due to Just Cause or Emergency City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 4 Board of Public Utilities - FINAL MAY 16, 2024 Circumstances pursuant to AB 2449 (Government Code Section 54953 (f)). 3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS 4. STUDY SESSION 4.1 SOLAR PHOTOVOLTAICS FEASIBILITY STUDY In 2019 Water Department staff completed Energy Optimization Plans (EOPs) for the Subregional and Local Water Operations Systems. The EOPs recommended further investigation into two potential solar photovoltaic (PV) systems. AECOM was selected to conduct a feasibility level analysis of the two PV system concepts. Staff and the consultant will present information from the draft feasibility study report and may receive input and direction from the Board of Public Utilities. Attachments: DRAFT AECOM - Solar PV Report Updated DRAFT - Solar PV Report (Uploaded 5.13.2024) Presentation (Uploaded 5.13.2024) 5. MINUTES APPROVAL 5.1 May 2, 2024 - Regular Meeting Minutes - DRAFT Attachments: May 2, 2024 - Regular Meeting Minutes - DRAFT 6. STAFF BRIEFINGS 6.1 UV PROJECT UPDATE Staff will update the Board on the Ultraviolet (UV) Disinfection Replacement Project that is currently under construction at the Laguna Treatment Plant. The Board may discuss this item and give direction to staff. Attachments: Presentation (Uploaded 5.13.2024) 7. CONSENT ITEMS 7.1 MOTION - APPROVAL OF FIRST AMENDMENT TO GENERAL SERVICES AGREEMENT F002593 FOR A ONE YEAR CONTRACT EXTENSION WITH PONCIA FERTILIZER INC FOR BIOSOLIDS LAND APPLICATION SERVICES City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 4 Board of Public Utilities - FINAL MAY 16, 2024 RECOMMENDATION: It is recommended by the Water and Finance Departments that the Board of Public Utilities, by motion, approve the First Amendment to General Services Agreement (GSA) F002593 for biosolids land application services for a one-year extension, with a 4.65% increase in contract price, to Poncia Fertilizer Inc., Cotati, CA in the amount of $65,220, for a total amount not to exceed $127,540. Attachments: Staff Report Attachment 1 – First Amendment To General Services Agreement Numbe 7.2 MOTION - AGREEMENT BY AND BETWEEN SONOMA COUNTY WATER AGENCY AND THE CITY OF SANTA ROSA FOR WATER QUALITY TRADING FRAMEWORK (PHOSPHORUS) RECOMMENDATION: It is recommended by the Contract Review Subcommittee and Santa Rosa Water that the Board of Public Utilities, by motion, approve the Agreement by and Between Sonoma County Water Agency and the City of Santa Rosa for Water Quality Trading Framework and authorize the Director of Santa Rosa Water to sign the agreement. Attachments: Staff Report Attachment 1 – Agreement By and Between Sonoma County Water Agenc 8. REPORT ITEMS None. 9. PUBLIC COMMENTS ON NON-AGENDA MATTERS Live Public Comment: Members of the public can provide comment on an agenda item in-person from the Council Chamber at the time an agenda item is discussed during the Board of Public Utilities Meeting. Advance Public Comment via E-mail Public Comment: To submit an e-mailed public comment to the Board of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of Public Utilities meeting. Identify in the subject line of your e-mail the agenda item number(s) on which you wish to comment, provide your name in the body of the e-mail and your comment. Comments received by the deadline will be distributed to all Board Members, will be posted to the agenda documents City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 4 Board of Public Utilities - FINAL MAY 16, 2024 on-line, and be made part of the archive packet. 10. REFERRALS None. 11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) 12. SUBCOMMITTEE REPORTS 13. BOARD MEMBER REPORTS 14. DIRECTORS REPORTS 15. ADJOURNMENT OF MEETING The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting, please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting. The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at (707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at http://srcity.org.