Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue BOARD OF PUBLIC UTILITIES REGULAR MEETING AGENDA AND SUMMARY REPORT - CANCELLED JUNE 6, 2024 Due to loss of quorum, this meeting has been CANCELLED. The agenda items will move forward to a future meeting date. MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100 SANTA ROSA AVENUE. THE MEETING WILL ALSO BE LIVE STREAMED AT HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 852 9410 1130. IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE. The public attending in person will be able to provide public comment on agenda items at the time an agenda item is discussed during the Board of Public Utilities Meeting. Public Comment may also be submitted via e-mail at bpu-comment@srcity.org. Deadlines and additional instruction for public comment are set forth below. If you have any questions regarding this meeting, please contact Michelle Montoya at mmontoya@srcity.org 1:30 PM - VIA IN-PERSON 1. CALL TO ORDER AND ROLL CALL City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 4 Board of Public Utilities - CANCELLED JUNE 6, 2024 2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS 3. STUDY SESSION None. 4. MINUTES APPROVAL 4.1 May 16, 2024 - Regular Meeting Minutes - DRAFT Attachments: May 16, 2024 - Regular Meeting Minutes - Draft 5. STAFF BRIEFINGS 5.1 LAGUNA ENVIRONMENTAL LABORATORY UPDATE 2024 The Laguna Environmental Laboratory is a part of Santa Rosa Water’s Regional Water Reuse System and is staffed daily providing services to multiple City departments. Changes in regulations as adopted by the California Environmental Laboratory Accreditation Program (CA ELAP) required overhauling the technical program and quality systems for the Laboratory by January 2024. In addition to the changing regulations, the laboratory continues to support national projects focused on epidemiological studies of wastewater, monitoring for forever chemicals, and more recently illicit drugs discharged to sanitary sewers. The Board may discuss this item and give direction to staff. 5.2 2024 ANNUAL COMPLIANCE UPDATE Staff will provide an overview of the Regional Water Reuse System’s applicable regulations, highlight permit requirements, and summarize compliance during 2023. The Board may discuss this item and give direction to staff. 5.3 WATER AND RECYCLED WATER SUPPLY UPDATE Staff will update the Board on water and recycled water supply issues. The Board may discuss this item and give direction to staff. 6. CONSENT ITEMS 6.1 MOTION - BID AWARD AND APPROVAL OF GENERAL SERVICE City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 4 Board of Public Utilities - CANCELLED JUNE 6, 2024 AGREEMENT NUMBER F002805 - LANDSCAPING MAINTENANCE SERVICES RECOMMENDATION: It is recommended by Santa Rosa Water and the Finance Department that the Board, by motion, approve a bid award and General Services Agreement number F002805 for three years with two one-year extension options to New Image Landscape Company, Fremont, California, to provide landscape maintenance services, as required by Santa Rosa Water, for a total amount not to exceed $1,160,137.72 with a 10% contingency in the amount of $116,013.77. Attachments: Staff Report Exhibit A (Draft General Services Agreement F002805) 7. REPORT ITEMS None. 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS Live Public Comment: Members of the public can provide comment on an agenda item in-person from the Council Chamber at the time an agenda item is discussed during the Board of Public Utilities Meeting. Advance Public Comment via E-mail Public Comment: To submit an e-mailed public comment to the Board of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of Public Utilities meeting. Identify in the subject line of your e-mail the agenda item number(s) on which you wish to comment, provide your name in the body of the e-mail and your comment. Comments received by the deadline will be distributed to all Board Members, will be posted to the agenda documents on-line, and be made part of the archive packet. 9. REFERRALS None. 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) None. 11. SUBCOMMITTEE REPORTS City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 4 Board of Public Utilities - CANCELLED JUNE 6, 2024 12. BOARD MEMBER REPORTS 13. DIRECTORS REPORTS 14. ADJOURNMENT OF MEETING The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting, please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting. The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at (707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at http://srcity.org.