Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Board of Public Utilities Regular Meeting Minutes - Draft Thursday, February 6, 2025 1:30 PM 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting to order at 1:30 p.m. All Board of Public Utilities members were present with the exception of Board Members Badenfort and Wright. 2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED) None. 3. OATH OF OFFICE FOR NEW BOARD MEMBER Recording Secretary Montoya administered the Oath of Office to newly appointed Board Member J. Matthew Mullan. Present 5 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member Robin Bartholow, Board Member Duane De Witt, and Board Member J. Matthew Mullan Absent 2 - Board Member Lisa Badenfort, and Board Member Glen Wright 4. STATEMENTS OF ABSTENTION BY BOARD MEMBERS None. 5. STUDY SESSION None. 6. MINUTES APPROVAL 6.1 December 19, 2024 - Regular Meeting Minutes - DRAFT The December 19, 2024 Regular Meeting Minutes were approved as submitted. 7. STAFF BRIEFINGS 7.1 WATER AND RECYCLED WATER SUPPLY UPDATE City of Santa Rosa Regular Meeting Minutes Page 2 of 5 Board of Public Utilities Regular Meeting Minutes - Draft February 6, 2025 Staff will update the Board on water and recycled water supply issues. The Board may discuss this item and give direction to staff. Peter Martin, Deputy Director - Water Resources, and Andrew Romero, Wastewater Reclamation Superintendent, presented and answered Board Member questions. 8. CONSENT ITEMS A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Bartholow, to approve Consent Item 8.1. The motion carried by the following vote: Yes: 5 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Bartholow, Board Member De Witt and Board Member Mullan Absent: 2 - Board Member Badenfort and Board Member Wright 8.1 MOTION - APPROVAL OF FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT - CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR BACKUP GENERATORS - WATER AND WASTEWATER FACILITIES PROJECT RECOMMENDATION: It is recommended by Santa Rosa Water and the Transportation and Public Works Department that the Board of Public Utilities, by motion, approve the first amendment to Professional Services Agreement No. F002529 with Green Valley Consulting Engineers, Inc. of Santa Rosa, California, for Construction Management and Inspection Services associated with the Backup Generators - Water and Wastewater Facilities project, increasing the contract amount by $467,445, for a total authorized amount of $1,998,773.50. This Consent - Motion was approved. 9. REPORT ITEMS 9.1 REPORT - CONTRACT AWARD - PROFESSIONAL SERVICES AGREEMENT WITH HAZEN AND SAWYER FOR 90% DESIGN OF LAGUNA TREATMENT PLANT HEADWORKS SUPERSTRUCTURE SEISMIC RETROFIT PROJECT BACKGROUND: The Laguna Treatment Plant’s (LTP) South headworks structure was originally constructed in 1966 and the North City of Santa Rosa Regular Meeting Minutes Page 3 of 5 Board of Public Utilities Regular Meeting Minutes - Draft February 6, 2025 headworks was constructed in 1975. The headworks facility is surrounded by an at grade superstructure comprised of concrete beams, columns, and roof panels. In 2022, a seismic loading and structural condition assessment was conducted to identify options to improve the reliability and safety of the headworks superstructure. The proposed Professional Services Agreement will allow for the engineering design services for the Headworks Superstructure Seismic Retrofit Project, as well as for the structural repair of the Primary Sedimentation Tanks and Digester hallway, located at LTP. RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities, by motion, approve a Professional Services Agreement (PSA) with Hazen and Sawyer to provide professional design services for the Laguna Treatment Plant (LTP) Headworks Superstructure Seismic Retrofit Project in the amount not to exceed $443,626.00. Tanya Mokvyts, Water Reuse Engineer, and Mark Solomon, Hazen and Sawyer, presented and answered Board Member questions. A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Mullan, to approve a Professional Services Agreement (PSA) with Hazen and Sawyer to provide professional design services for the Laguna Treatment Plant (LTP) Headworks Superstructure Seismic Retrofit Project in the amount not to exceed $443,626.00. The motion carried by the following vote: Yes: 5 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Bartholow, Board Member De Witt and Board Member Mullan Absent: 2 - Board Member Badenfort and Board Member Wright 10. PUBLIC COMMENTS ON NON-AGENDA MATTERS None. 11. REFERRALS None. 12. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) None. 13. SUBCOMMITTEE REPORTS City of Santa Rosa Regular Meeting Minutes Page 4 of 5 Board of Public Utilities Regular Meeting Minutes - Draft February 6, 2025 Chair Galvin announced that subcommittee assignments will be reviewed and set once the Board of Public Utilities is fully seated. 14. BOARD MEMBER REPORTS Board Member DeWitt asked about Water Conservation Subcommittee. Director Burke answered that Chair Galvin will make subcommittee assignments once the Board is fully seated. Once assignments are made, a Water Conservation Subcommittee meeting will be scheduled. 15. DIRECTORS REPORTS Director Burke reported and answered questions regarding: Congratulations to Board Members Badenfort, Bartholow, and Wright for being reappointed to the Board of Public Utilities. The Santa Rosa Plain Groundwater Sustainability Agency received $5.3 Million to implement several projects, studies, and measures that were adopted in the Groundwater Sustainability Plan for our basin in 2022. One of the identified projects was to undertake a feasibility study of opportunities for Aquifer Storage and Recovery of groundwater, aka groundwater recharge. Santa Rosa Water staff are in the early process of partnering with the GSA staff and their consultant to potentially utilize the City’s Martha Way Test Well adjacent to the Southeast Greenway for their grant funded study this year. The other proposed location for study is one of Rohnert Park’s standby wells. Completed in 2010, the Martha Way Test Well was constructed by Santa Rosa Water at 1284 Martha Way as a potential municipal emergency supply well. It has been utilized as a regional monitoring well since. The proposed study would consist of two phases. Since it hasn’t City of Santa Rosa Regular Meeting Minutes Page 5 of 5 Board of Public Utilities Regular Meeting Minutes - Draft February 6, 2025 been used for production, the first phase would be to rehabilitate the well by physically scrubbing and cleaning portions of the well. The second phase would involve a short duration of physical introduction of water from city’s distribution system, then pumping and continuous monitoring of any geophysical changes in the test well and adjacent wells. The proposed project is contingent on the GSA first obtaining a permit from the Regional Water Quality Control Board and right of way license from the city. Staff will return in the next few months with updates on the project. 16. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting at 2:29 p.m. The next Board of Public Utilities meeting is scheduled for February 20, 2025 at 1:30 p.m.