Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue BOARD OF PUBLIC UTILITIES REGULAR MEETING AGENDA AND SUMMARY REPORT - FINAL FEBRUARY 20, 2025 MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100 SANTA ROSA AVENUE. THE MEETING WILL ALSO BE LIVE STREAMED AT HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/86259959811, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 862 5995 9811. IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY BASED ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449, THE BOARD WILL ALSO ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE. The public attending in person will be able to provide public comment on agenda items at the time an agenda item is discussed during the Board of Public Utilities Meeting. Public Comment may also be submitted via e-mail at bpu-comment@srcity.org. Deadlines and additional instruction for public comment are set forth below. If you have any questions regarding this meeting, please contact Michelle Montoya at mmontoya@srcity.org 1:30 PM - VIA IN-PERSON 1. CALL TO ORDER AND ROLL CALL 2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED) To consider and take action on any request from a Board Member to participate in a meeting remotely due to Just Cause or Emergency City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 4 Board of Public Utilities - FINAL FEBRUARY 20, 2025 Circumstances pursuant to AB 2449 (Government Code Section 54953(f)). 3. OATH OF OFFICE FOR REAPPOINTED BOARD MEMBER(S) 4. STATEMENTS OF ABSTENTION BY BOARD MEMBERS 5. STUDY SESSION None. 6. MINUTES APPROVAL 6.1 February 6, 2025 - Regular Meeting Minutes - Draft Attachments: February 6, 2025 - Regular Meeting Minutes - Draft 7. STAFF BRIEFINGS 7.1 UPDATE ON MAKING WATER CONSERVATION A CALIFORNIA WAY OF LIFE REGULATIONS AND WATER USE EFFICIENCY TARGETS Staff will update the Board on Santa Rosa Water’s compliance with the “Making Water Conservation a California Way of Life” regulatory framework. The Board may discuss this item and give direction to staff. Attachments: Presentation (Uploaded 2.19.2025) 8. CONSENT ITEMS 8.1 MOTION - APPROVAL - BID AWARD AND ISSUANCE OF A GENERAL SERVICE AGREEMENT WITH MATRIX HG, INC. RECOMMENDATION: It is recommended by Santa Rosa Water and the Finance Department that the Board, by motion, approve a bid award and issuance of a General Services Agreement for Water Department HVAC maintenance and repair services for a period of two years, with three one-year extension options with Matrix HG, Inc., Concord, California in the amount of $108,575, plus a contingency in the amount of $50,000. Attachments: Staff Report Exhibit A (Draft Agreement) Public Comment (Uploaded 2.19.2025) City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 4 Board of Public Utilities - FINAL FEBRUARY 20, 2025 9. REPORT ITEMS None. 10. PUBLIC COMMENTS ON NON-AGENDA MATTERS Live Public Comment: Members of the public can provide comment on an agenda item in-person from the Council Chamber at the time an agenda item is discussed during the Board of Public Utilities Meeting. Advance Public Comment via E-mail Public Comment: To submit an e-mailed public comment to the Board of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of Public Utilities meeting. Identify in the subject line of your e-mail the agenda item number(s) on which you wish to comment, provide your name in the body of the e-mail and your comment. Comments received by the deadline will be distributed to all Board Members, will be posted to the agenda documents on-line, and be made part of the archive packet. 11. REFERRALS None. 12. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) None. 13. SUBCOMMITTEE REPORTS 14. BOARD MEMBER REPORTS 15. DIRECTORS REPORTS 16. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 16.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) or (2) of subdivision (d) City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 4 Board of Public Utilities - FINAL FEBRUARY 20, 2025 of Government Code Section 54956.9: One Potential Case RECESS CLOSED SESSION AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER 17. ANNOUNCEMENT OF ROLL CALL 18. REPORT ON CLOSED SESSION 19. ADJOURNMENT OF MEETING The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting, please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting. The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at (707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at http://srcity.org.