Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Board of Public Utilities Regular Meeting Minutes - Final Thursday, March 6, 2025 1:30 PM 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting to order at 1:31 p.m. Present 7 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member Lisa Badenfort, Board Member Robin Bartholow, Board Member Duane De Witt, Board Member J. Matthew Mullan, and Board Member Glen Wright 2 REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED) None. 3. OATH OF OFFICE FOR REAPPOINTED BOARD MEMBER(S) Recording Secretary Montoya administered the Oath of Oath to Board Member Wright. 4. ELECTION OF VICE CHAIR A motion was made by Board Member Wright, seconded by Board Member Badenfort, to elect Vice Chair Arnone for another term of Vice Chair. The motion carried by the following vote: Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Bartholow, Board Member De Witt, Board Member Mullan and Board Member Wright 5. STATEMENTS OF ABSTENTION BY BOARD MEMBERS None. 6. STUDY SESSION None. 7. MINUTES APPROVAL 7.1 February 20, 2025 - Regular Meeting Minutes - DRAFT The February 20, 2025 Regular Meeting Minutes were approved as submitted. City of Santa Rosa Regular Meeting Minutes Page 2 of 7 Board of Public Utilities Regular Meeting Minutes - Final March 6, 2025 8. STAFF BRIEFINGS 8.1 WATER AND RECYCLED WATER SUPPLY UPDATE Staff will update the Board on water and recycled water supply issues. The Board may discuss this item and give direction to staff. Peter Martin, Deputy Director - Water Resources, and Mike Prinz, Deputy Director - Regional Water Reuse Operations, presented and answered Board Member questions. 9. CONSENT ITEMS A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Wright, to approve Consent Items 9.1 and 9.2. The motion carried by the following vote: Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Bartholow, Board Member De Witt, Board Member Mullan and Board Member Wright 9.1 MOTION - APPROVAL OF SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F001923 WITH GHD, INC. - LAGUNA TREATMENT PLANT FLOOD PROTECTION PROJECT RECOMMENDATION: It is recommended by Santa Rosa Water and the Transportation and Public Works Department that the Board of Public Utilities, by motion, approve the Second Amendment to Professional Services Agreement Number F001923 with GHD Inc. of Santa Rosa, California, to provide professional environmental services for the Laguna Treatment Plant Flood Protection project, increasing the contract amount by $123,020 for a total of $446,292. This Consent - Motion was approved. 9.2 MOTION - PROFESSIONAL SERVICES AGREEMENT AMENDMENT NO. 1 - JDH CORROSION CONSULTANTS - LAGUNA TREATMENT PLANT AND GEYSERS PIPELINE CATHODIC PROTECTION ALTERNATIVES EVALUATION AND ENGINEERING DESIGN SERVICES RECOMMENDATION: It is recommended by Santa Rosa Water that the City of Santa Rosa Regular Meeting Minutes Page 3 of 7 Board of Public Utilities Regular Meeting Minutes - Final March 6, 2025 Board of Public Utilities, by motion, approve a Professional Services Agreement (PSA) Amendment No. 1 with JDH Corrosion Consultants to provide additional professional services for the Laguna Treatment Plant (LTP) and Geysers Pipeline Cathodic Protection Alternatives Evaluation and Engineering Design Services of in the amount of $65,280, for a total contract amount not to exceed $163,934.00. This Consent - Motion was approved. 10. REPORT ITEMS 10.1 REPORT - PROJECT WORK ORDER APPROVAL - ENGINEERING DESIGN SERVICES FOR THE FULTON ROAD SEWER LIFT STATION SLS-11 RELOCATION, CONTRACT NO. C00227 BACKGROUND: This proposed action will approve a Project Work Order (PWO) No. A010135-2016-36 under the Master Professional Services Agreement (MPSA) with Brelje & Race Consulting Engineers (B&R) of Santa Rosa, California, to provide professional engineering design services with sub-consultants ZFA Structural Engineers, A TEEM Electrical Engineering, SolEcology, ALTA Archaeological Consulting, RGH Consultants, Quadriga Landscape Architecture, EBA Engineering, F3 & Associates, Inc., Advanced Stormwater Protection, and Cooley Architectural Corp., for the Fulton Road Lift Station SLS-11 Relocation, Contract No. 00227. RECOMMENDATION: It is recommended by Santa Rosa Water and the Transportation and Public Works Department that the Board of Public Utilities, by motion, approve Project Work Order No. A010135-2016-36 under the Master Professional Services Agreement with Brelje & Race Consulting Engineers of Santa Rosa, California, to provide professional engineering design services for the Fulton Road Sewer Lift Station SLS-11 Relocation, Contract No. C00227, in the amount not to exceed $1,322,000. Richela Maeda, Associate Civil Engineer, presented and answered Board Member questions. A motion was made by Board Member Wright, seconded by Vice Chair Arnone, Jr., to approve Project Work Order No. A010135-2016-36 under the Master Professional Services Agreement with Brelje & Race Consulting Engineers of Santa Rosa, California, to provide professional engineering City of Santa Rosa Regular Meeting Minutes Page 4 of 7 Board of Public Utilities Regular Meeting Minutes - Final March 6, 2025 design services for the Fulton Road Sewer Lift Station SLS-11 Relocation, Contract No. C00227, in the amount not to exceed $1,322,000. The motion carried by the following vote: Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Bartholow, Board Member De Witt, Board Member Mullan and Board Member Wright 10.2 REPORT - BID REJECTION - LAGUNA TREATMENT PLANT AERATION BASIN INSPECTION, CONTRACT NO. C02404 BACKGROUND: This motion will reject all bids for Contract No. C02404, Laguna Treatment Plant Aeration Basins Inspection. Staff recommends rejecting all bids for this contract because only two bids were received, at 128% and 311% over the Engineer’s Estimate respectively. Santa Rosa Water will pursue adjustments to the scope for the Project that do not significantly impact the Project objectives and anticipate a re-solicitation of bids in 2025. RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities, by motion, reject all bids received for Contract No. C02404, Laguna Treatment Plant Aeration Basins Inspection. Tanya Mokvyts, Water Reuse Engineer, presented and answered Board Member questions. A motion was made by Board Member Mullan, seconded by Board Member De Witt, to approve to reject all bids received for Contract No. C02404, Laguna Treatment Plant Aeration Basins Inspection. The motion carried by the following vote: Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Bartholow, Board Member De Witt, Board Member Mullan and Board Member Wright 10.3 REPORT - SONOMA WATER 2025/26 WATER TRANSMISSION BUDGET AND RATE INCREASE BACKGROUND: The City of Santa Rosa purchases approximately 93% of the water supplied to our customers from Sonoma Water, the region’s water wholesaler. Sonoma Water is proposing to raise the wholesale rate of water by 8.68 % from $1,289.02 per acre-foot to $1,400.86 per acre foot. There is a Water Advisory Committee (WAC) made up of City of Santa Rosa Regular Meeting Minutes Page 5 of 7 Board of Public Utilities Regular Meeting Minutes - Final March 6, 2025 elected officials of each of the eight prime contractors, including Santa Rosa, that purchase water from Sonoma Water. The WAC is an advisory committee to the Sonoma Water Board of Directors. The City’s WAC Representative is Council Member Natalie Rogers. On April 7, 2025, the WAC is scheduled to vote on the recommendation for approval of Sonoma Water’s proposed Fiscal Year 2025/26 Water Transmission System budget and rate increase to the Sonoma Water Board of Directors. RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities consider Sonoma Water’s proposed Fiscal Year 2025/26 Water Transmission System budget and rate increase and, by motion, make a recommendation to the City Council regarding Council’s direction to its Water Advisory Committee (WAC) representative for the April 7, 2025 WAC vote on Sonoma Water’s proposed 2025/26 Water Transmission System budget and rate increase. Nick Harvey, Deputy Director - Water Administration, Jake Spaulding, Finance Manager, Sonoma Water, and Lynne Rosselli, Finance Manager, Sonoma Water, presented and answered Board Member questions. Board Member Bartholow left Council Chamber at 2:31 p.m. A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Wright, to approve the recommendation to the City Council regarding Council's direction to its Water Advisory Committee (WAC) representative for the April 7, 2025 WAC vote on Sonoma Water's proposed 2025/26 Water Transmission System budget and rate increase. The motion carried by the following vote: Yes: 5 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Mullan and Board Member Wright No: 1 - Board Member De Witt Absent: 1 - Board Member Bartholow 11. PUBLIC COMMENTS ON NON-AGENDA MATTERS None. 12. REFERRALS City of Santa Rosa Regular Meeting Minutes Page 6 of 7 Board of Public Utilities Regular Meeting Minutes - Final March 6, 2025 None. 13. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) None. 14. SUBCOMMITTEE REPORTS None. 15. BOARD MEMBER REPORTS Board Member DeWitt announced he is unable to attend the next meeting of the Water Conservation Subcommittee and the March 20, 2025 Board of Public Utilities meeting. 16. DIRECTORS REPORTS Director Burke reported and answered Board Member questions on: The launch of Santa Rosa Water’s brand new Splash Maker employee recognition program. The Splash Maker employee recognition program is about recognizing our teammates that are making a difference and making a splash. This can include innovative ideas, exceptional teamwork, outstanding leadership, unwavering dedication, or extraordinary customer service. Any Santa Rosa Water employee can be nominated and any employee can nominate a fellow employee or a group of individuals for a specific accomplishment. A winner is selected every month and employees are recognized at our department meetings, receive a gift of appreciation, and are highlighted in our department newsletter, “What’s On Tap”. Our first recipient of our Splash Maker award is Senior Utility Systems Operator Spencer Gevas. This year's Rose Parade will be held on May 17, 2025 and the City of Santa Rosa is a sponsor of the event. Santa Rosa Water will once again be participating with a float, a vactor truck, and a dump truck displaying this year’s theme of “Growing Together” . We would love to see our Board members and their families join us in the fun again this year! We will be handing out candy and Water branded native seed packets to the crowd. If you couldn’t participate with us last year, we encourage you join in on the fun this year! If you are City of Santa Rosa Regular Meeting Minutes Page 7 of 7 Board of Public Utilities Regular Meeting Minutes - Final March 6, 2025 interested in joining us, please let us know. 17. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting at 2:59 p.m. The next Board of Public Utilities meeting is scheduled for March 20, 2025 at 1:30 p.m. Approved on: April 3, 2025 /s/ Michelle Montoya, Recording Secretary