City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT JUNE 17, 2014 2:00 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 2.1 PUBLIC EMPLOYMENT (Government Code section 54957) Title: City Manager RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. PUBLIC COMMENT ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 15. 3. ANNOUNCEMENT OF ROLL CALL 4. STUDY SESSION - NONE Study Session items are items for in-depth discussion and possible direction to staff. No action may be taken. 4:00 P.M. (CITY COUNCIL CHAMBER) Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 22 CITY COUNCIL JUNE 17, 2014 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS 6.1 PROCLAMATION - JUNETEENTH - CELEBRATION OF FREEDOM Attachments Proclamation 7. STAFF BRIEFINGS This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 7.1 BOARDS/COMMISSION/COMMITTEES DIVERSITY REPORT The Santa Rosa City Charter requires the Council issue an annual diversity report regarding its appointments to the City of Santa Rosa’s boards, commissions, and committees. Staff will report on the current statistics and trends of the appointments. Attachments Report Presentation 8. APPROVAL OF MINUTES 8.1 June 3, 2014, Regular Meeting Attachments Draft Minutes 9. MAYOR'S/COUNCIL MEMBERS' REPORTS 9.1 STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS 9.2 MAYOR'S/COUNCIL MEMBERS’ REPORTS 9.3 REPORTS BY MAYOR/COUNCIL MEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED AND POSSIBLE COUNCIL DIRECTION TO ITS REPRESENTATIVES ON PENDING ISSUES BEFORE SUCH BOARDS (IF NEEDED) City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 22 CITY COUNCIL JUNE 17, 2014 9.3.1 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 9.3.2 Sonoma County Water Agency (SCWA) - Water Advisory Committee 9.3.3 Association of Bay Area Governments (ABAG) 9.3.4 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 9.3.5 Sonoma Clean Power Authority (SCPA) 9.3.6 Sonoma County Waste Management Agency (SCWMA) 9.3.7 Other 10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 11. CONSENT ITEMS 11.1 MOTION - BID AWARD - ELECTRIC VEHICLES RECOMMENDATION: It is recommended by the Finance and Transportation and Public Works Department that the Council, by motion, approve the bid award and issuance of a purchase order to the lowest responsive and responsible bidder for four 2014 Ford Fusion electric vehicles to Hansel Ford, Inc, Santa Rosa, California, in the amount of $136,534.26. Funds for this procurement have been budgeted in fiscal year 2013/14 under the Transportation and Public Works - E & R Replacement - Key 300106-5584, which will be supplemented by $41,752 in FST/CMAQ grant funds. Attachments Staff Report 11.2 MOTION - CONTRACT EXTENSION - CITY UNIFORMS AND STOCK INVENTORY SERVICES RECOMMENDATION: It is recommended by the Finance Department that the Council, by motion, approve the First Amendment to General City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 22 CITY COUNCIL JUNE 17, 2014 Services Agreement F000393 for a one-year extension for City uniforms and stock inventory services with a 3% increase in contract pricing, to Sonoma Design Apparel and Promotions, Inc., Santa Rosa, California, in the total amount of $34,850.81. Funds for this procurement have been budgeted in fiscal year 2013/14 and are included in the 2014/15 proposed budget pending Council approval under various operational Key numbers. Attachments Staff Report Attachment 11.3 MOTION - CONTRACT EXTENSION - JANITORIAL SERVICES RECOMMENDATION: It is recommended by the Finance and Recreation and Parks Departments that the Council, by motion, approve Amendment No. 8 to Contract F000384 for janitorial services for a one-year extension, with a 9.5% increase in unit prices, with Universal Building Services, Richmond, California, in the amount of $368,093.97, subject to approval as to form by the City Attorney. Funds for this procurement will be budgeted in Fiscal Year 2014-15 under various department Key numbers when approved by Council. Attachments Staff Report Attachment 1 - Draft Amendment No.8 and Exhibit B-2 11.4 MOTION - INCREASE AUTHORIZED CONTRACT AMOUNT MICROSOFT ENTERPRISE AGREEMENT RECOMMENDATION: It is recommended by the Finance and Information Technology Departments that the Council, by motion, approve an increase in the authorized contract amount under Contract Number F000405 for additional software licenses to be purchased through En Pointe Technologies Sales Inc., Gardena, California, in the amount of $116,724.69. Funds for this contract will be allocated in the FY 2014-15 budget upon approval by Council in the Information Technology Department’s Key 350307. Attachments Staff Report 11.5 MOTION - CONTRACT AWARD - ADDITIONAL MITIGATION CREDITS RECOMMENDATION: It is recommended by the Finance, Recreation City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 22 CITY COUNCIL JUNE 17, 2014 and Parks, and Utilities Departments that the Council, by motion, 1) approve an additional multiple contract award of RFP 13-43 Mitigation Credits to Slippery Rock, LLC, Greenbrae, California in an amount not to exceed $132,100, and to Carinalli Nature Preserve, LLC, Santa Rosa, California, in an amount not to exceed $3,500; and 2) approve the purchase at additional cost of mitigation credits from Burbank Housing Development Corporation, Santa Rosa, California, in an amount not to exceed $12,700; and 3) authorize the City Manager to approve and execute related purchase agreements and applications, subject to approval by the City Attorney. Funds for these contracts have been budgeted in the following Fiscal Year 2013-14 project keys: Utilities Department 54007 Lower Colgan Creek Restoration for $116,350, and 86510 Discharge Compliance - Nutrient Offset for $2,200, and Recreation and Parks Department 09594 Bayer Neighborhood Park & Garden for $40,250. Attachments Staff Report 11.6 MOTION - BID AWARD - GENERAL MOTORS CAB & CHASSIS RECOMMENDATION: It is recommended by the Finance and the Transportation and Public Works Departments that the Council, by motion, approve bid award and issuance of a purchase order for five 2015 Chevrolet 3500 Cab and Chassis to the lowest responsive, responsible bidder, Platinum Chevrolet, Santa Rosa, California, in the total amount of $151,744.90. Funding for this capital purchase is allocated in GL Key 300106 Public Works Equipment Replacement Purchases, object code 5884. Attachments Staff Report 11.7 RESOLUTION - SANTA ROSA AVENUE WIDENING - YOLANDA AVENUE TO KAWANA SPRINGS ROAD - VACATION OF A PUBLIC WATER LINE EASEMENT RECOMMENDATION: It is recommended by Engineering Services that the Council, by resolution, approve a summary vacation of a public utility easement for a water line on a parcel located at 1990 Santa Rosa Avenue (APN 044-011-071). City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 22 CITY COUNCIL JUNE 17, 2014 Attachments Staff Report Resolution Exhibit 11.8 RESOLUTION - GRANT AWARD TO BAY AREA STORMWATER MANAGEMENT AGENCIES ASSOCIATION FOR THE HOME DEPOT AND OUR WATER OUR WORLD REGIONAL PILOT PROGRAM RECOMMENDATION: It is recommended by the Utilities Department that Council, by resolution, 1) authorize the award of a $2,500 grant to the Bay Area Stormwater Management Agencies Association (BASMAA) for the Home Depot and Our Water Our World Regional Pilot Program, and 2) authorize the Director of Finance to expend the funds from GL Key 330502 for the approved grant amount. Attachments Staff Report Attachment 1 Resolution 11.9 RESOLUTION - CONTRACT AWARD - REVENUE AUDIT AND CONSULTING SERVICES RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the award of RFP 14-10 and issuance of a contract for revenue audit and consulting services to MuniServices, LLC, Fresno, California, for a three-year period in an amount not to exceed $600,000, with up to two years of extension options, subject to approval by the City Attorney. Funds for this contract are included in the 2014/15 proposed budget pending Council approval under various operational Key numbers. Attachments Staff Report Attachment 1 - Draft Muni Services Contract Resolution 11.10 RESOLUTION - AMENDMENT TO THE CITY CLASSIFICATION AND SALARY PLAN TO CREATE THE CLASSIFICATION OF DEPARTMENT PROGRAMMER ANALYST RECOMMENDATION: It is recommended by the Department of Human City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 22 CITY COUNCIL JUNE 17, 2014 Resources that the Council, by resolution, amend the City Classification and Salary Plan to create the classification of Department Programmer Analyst with a five step salary range of $70,236 - $85,452 annually, in Unit 6, Professional. The addition of a programming position was approved by Council in the FY 13/14 budget and no additional funding is requested. Attachments Staff Report Resolution 11.11 RESOLUTION - APPROPRIATIONS LIMIT 2014/15 FISCAL YEAR RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, adopt the Article XIIIB appropriation limit for the City of Santa Rosa at $214,185,000 for the 2014/15 fiscal year and approve the use of the inflation and population factors used in the calculation of the limit for the 2014/15 fiscal year. Attachments Staff Report Attachment 1 - Article XIIIB Appropriations Limit Calculation, FY 2014/15; Appropri Resolution 11.12 RESOLUTION - PARKING FUND RESERVE POLICY RECOMMENDATION: It is recommended by the Departments of Economic Development and Housing and Finance, that the Council, by resolution, establish a reserve policy for the Parking Fund, formalizing existing reserve practice. Attachments Staff Report Attachment 1 Resolution Exhibit A 11.13 RESOLUTION - CONTRACT AWARD - ANNUAL SLURRY SEAL 2014 RECOMMENDATION: It is recommended by Engineering Services that Council, by resolution, subject to funding of the project in the 2014/2015 Capital Improvement Program, award Contract No. C01875, Annual Slurry Seal 2014, in the amount of $323,952.96 to the lowest responsive bidder, California Pavement Maintenance Co., Inc. of Sacramento, City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 22 CITY COUNCIL JUNE 17, 2014 California, approve a 10% contract contingency, authorize a total contract amount of $356,348.26, effective July 1, 2014, and authorize the Director of Transportation and Public Works to approve and execute a Right-of-Entry Permit with the Golden Gate Bridge Highway and Transportation District to allow the City to use the property located at 3225 Industrial Drive. Funding for this project is proposed to be appropriated to Account No. 17014 by the 2014/2015 Capital Improvement Program. Specifically, the project is to be funded by the Utility Impact Fund and Gas Tax. No City General Fund money is included in this project. Attachments Staff Report Attachment 1 - Summary of Bids Attachment 2 - Location Maps Attachment 3 - Right-of-Way Permit Resolution (THE COUNCIL MAY RECESS DURING THE EVENING FOR A 30-MINUTE DINNER) 12. REPORT ITEMS 12.1 REPORT - AGREEMENT FOR THE OPERATION AND USE OF THE SAMUEL L. JONES HALL HOMELESS SHELTER FOR FISCAL YEAR 2014/2015 BACKGROUND: On May 18, 2004, Council approved Catholic Charities of the Diocese of Santa Rosa (Catholic Charities) as the operator of the Samuel L. Jones Homeless Shelter (Shelter) based on the recommendation of a review panel, comprised of Council members, citizens from the neighborhood, staff from the Community Foundation, staff from the County of Sonoma, and staff from the City of Santa Rosa. The Shelter opened on November 22, 2005 and has been providing 80-120 year-round shelter beds since then. The City’s current agreement with Catholic Charities expires on June 30, 2014. The proposed agreement, if approved, will provide Catholic Charities with $442,803 to operate the Shelter until June 30, 2015. Funding for the Shelter is generated from an annual grant from the Community Foundation, funds from the County of Sonoma, and the City’s general City of Santa Rosa Regular Meeting Agenda and Summary Report Page 9 of 22 CITY COUNCIL JUNE 17, 2014 fund (Real Property Transfer Tax). RECOMMENDATION: It is recommended by the Department of Economic Development and Housing that Council, by resolution, approve the Agreement for the Operation and Use of the Samuel L. Jones Hall Homeless Shelter between the City of Santa Rosa and Catholic Charities of the Diocese of Santa Rosa in the amount of $442,803 for the period of July 1, 2014 to June 30, 2015. Attachments Staff Report Attachment 1 Resolution Exhibit A 12.2 REPORT - REQUEST FROM TIERRA SPRINGS APARTMENTS, LP TO AUTHORIZE ISSUANCE, SALE AND DELIVERY OF TAX-EXEMPT MULTIFAMILY HOUSING REVENUE NOTE FOR TIERRA SPRINGS APARTMENTS (1701 ALLAN WAY AND 786 KAWANA SPRINGS ROAD) IN A PRINCIPAL AMOUNT NOT TO EXCEED $11,000,000 BACKGROUND: Tierra Springs Apartments, LP has requested that the Council issue a tax exempt multifamily housing revenue note to assist financing the construction of 66 affordable housing units on two sites. As the conduit issuer of the tax-exempt note, the City will have no financial liability to the note-holder should the owner default on its note payments. Most to the City’s tax-exempt obligations for affordable housing are structured as bonds. However, as allowed by City Code Chapter 4-52, Multifamily Housing Revenue Bond Law, the current financing is structured as a note, with Citibank, N.A., being the purchaser of the note. The project owner is also responsible for payment of all costs of the note issuance. Other project financing includes loans from the Housing Authority, tax equity investment, developer fee loan and fee deferral, and a seller carry-back note. The total project cost is estimated to be approximately $19.4 million. RECOMMENDATION: It is recommended by the Department of Economic Development and Housing that the Council, by resolution; (1) authorize the issuance, sale and delivery of a tax-exempt Multifamily Housing Revenue Note in a principal amount not to exceed $11,000,000, City of Santa Rosa Regular Meeting Agenda and Summary Report Page 10 of 22 CITY COUNCIL JUNE 17, 2014 to assist financing the acquisition and development of 66 affordable housing units on two sites: 42 units at 786 Kawana Springs Road (APN 044-041-087) and 24 units at 1701 Allan Way (APN 038-300-066); (2) authorize the Mayor, the City Manager and the Chief Financial Officer of the City as a "Designated Officer", each acting alone, for and on behalf of the City to execute and deliver the Note and appropriate documents for the Note by the authorized City officials, including a Funding Loan Agreement, Borrower Loan Agreement, two Regulatory Agreements (one for each property), all in substantially the form on file with the City Clerk; and (3) approve a Contingency Draw-Down Agreement in substantially the form on file with the City Clerk. Attachments Staff Report Attachment 1 Attachment 2 Attachment 3 Attachment 4 Attachment 5 Attachment 6 Attachment 7 Attachment 8 Attachment 9 Attachment 10 Resolution 12.3 REPORT - BARHAM AVENUE SUMMARY VACATION OF RIGHT-OF-WAY LOCATED AT 1095 SOUTH A STREET - FILE NO. VAC13-003 BACKGROUND: The portion of Barham Avenue proposed for vacation is a one-block long section that terminates at a Highway 101 sound wall. This section of Barham Avenue is not used by the general public, and it visually appears and is used as a driveway and parking for Golden Gate Meats. The applicant requests the Council summarily vacate a 60 foot by 245.5 foot section of Barham Avenue. If vacated half of the right of way (30 feet) would revert to the properties to the north and half would revert to the properties to the south. The existing sewer and water lines would City of Santa Rosa Regular Meeting Agenda and Summary Report Page 11 of 22 CITY COUNCIL JUNE 17, 2014 remain within a public utility easement. RECOMMENDATION: It is recommended by the Department of Community Development that the Council, by resolution, approve the Barham Avenue Summary Vacation located at 1095 South A Street. Attachments Staff Report Attachment 1 - Disclosure Attachment 2 - Site Map Attachment 3 - Exhibit A Attachment 3 - Exhibits B and C Resolution Resolution - Exhibit A Resolution - Exhibits B and C Resolution - Exhibit D.pdf Presentation (Uploaded 6/17/2014) 12.4 REPORT - AMENDMENT TO MEASURE O IMPLEMENTATION PLAN - GANG PREVENTION BACKGROUND: In August 2012, the Mayor’s Gang Prevention Task Force (MGPTF) adopted the 2012-2016 MGPTF Strategic Plan which provides a framework for the community combining the latest research on successful approaches. The City Council included the efforts of the MGPTF in the 2013-2015 Council Goals and adopted the 2012-2016 MGPTF Strategic Plan in December 2012. Staff has reviewed the Measure O fund balance for the Gang Prevention and Intervention programs and determined there to be sufficient fund balance to implement the proposed one-time expenditures. The use of Measure O reserves for these purposes is one-time in nature, and not intended as an ongoing budget reduction. Six votes of the City Council are necessary to approve an amendment to the Implementation Plan. As of April 30, 2014, the net fund balance for Gang Prevention and Intervention was $511,822. The proposed amendment to the Gang Prevention and Intervention Implementation Plan is for FY 2014/15 and reflects one-time costs to be expended out of the fund balance and City of Santa Rosa Regular Meeting Agenda and Summary Report Page 12 of 22 CITY COUNCIL JUNE 17, 2014 administered by the City Manager’s Office: a. 1.0 FTE Senior Administrative Assistant - to provide support for the implementation of special projects related to the MGPTF Strategic Plan 2012-2016 including the Community Safety Scorecard, AB109 regional conference, rebranding/awareness campaign, crisis response protocols and general administrative assistance for Citywide initiatives, and collaboration with school districts and County agencies. It is expected that the salary and benefit costs for this position will not exceed $77,812. b. 0.5 FTE Community Outreach Specialist - to coordinate outreach activities, community meetings, Gang Prevention Awareness Week and related support for the Mayor’s Gang Prevention Task Force and the City Manager’s office. It is expected that the salary and benefit costs for this position will not exceed $47,545. RECOMMENDATION: It is recommended by the City Manager’s Office and Finance Department that the Council, by resolution, amend the Transaction and Use Tax Implementation Plan for the Gang Prevention/Intervention Program as presented. Attachments Staff Report Attachment 1 - Ordinance 3680 Attachment 2 - Implementation Plan (Revised 6/17/14) Resolution Exhibit A (Revised 6/17/14) Presentation (Revised 6/17/14) 12.5 REPORT - MEASURE O BASELINE FUNDING BACKGROUND: Ordinance 3680 added Chapter 3-26 to the Santa Rosa City Code establishing a special transactions and use tax. The special tax measure, known as Measure O, increased sales tax by a quarter cent to fund specific Police, Fire, and Gang Prevention/Intervention programs, as set forth in the Ordinance. The Measure O ordinance has a provision that there be set a baseline funding level for Police, Fire and Gang Prevention/Youth Programs in the City of Santa Rosa Regular Meeting Agenda and Summary Report Page 13 of 22 CITY COUNCIL JUNE 17, 2014 General Fund. This baseline was established with the FY 2004/05 budget for these programs, and is required to be adjusted each year by the Consumer Price Index (CPI). The purpose of the Measure O baseline language is to ensure services are enhanced, and not use this funding to supplant existing baseline services. Since FY 2009/10, the City Council has approved budgets that fall below baseline with six affirmative votes of the City Council, as set forth in Chapter 3-26.120 (G). Between FY 2011/12 and FY 2013/14, the Police Department’s baseline funding gap was reduced but not eliminated. While reducing the gap enabled some positions and programs to be reprogrammed into the Police budget, it did not fully close the gap. The Police Department General Fund proposed budget has been prepared to meet the Measure O Baseline calculation for FY 2014/15 at the amount of $44,444,208. The City’s total General Fund revenue is projected to increase by 2.3% in FY 2014/15 over the projected General Fund revenue for FY 2013/14. The projected CPI for FY 2014/15 is 2.5%. RECOMMENDATION: It is recommended by the Finance Department that the Council, by motion, approve funding for the Police Department at baseline in compliance with the provisions of voter-approved Measure O. Attachments Staff Report Attachment Presentation 12.6 REPORT - FISCAL YEAR 2014-15 PROJECT WORK ORDER AUTHORIZATION UNDER MASTER AGREEMENTS FOR PROFESSIONAL SERVICES TO ENGINEERING BACKGROUND: Engineering staff routinely hire consultants under Master Professional Services Agreements when specialized expertise or additional capacity is needed for timely delivery of Capital Improvement Program (CIP) projects. Project-specific Project Work Orders are competitively issued to consultants when specific needs for consultant services arise. Council authorized staff to execute Project Works Orders under Master Professional Services Agreements with a cumulative not to City of Santa Rosa Regular Meeting Agenda and Summary Report Page 14 of 22 CITY COUNCIL JUNE 17, 2014 exceed sum of $6 million in Fiscal Year 2012-13 and $7 million in Fiscal Year 2013-14. Project Work Orders were issued with a cumulative sum of $5.3 million in Fiscal Year 2012-13 and of $6 million to date in Fiscal Year 2013-14. The remaining balance from the prior authorization does not carry over to the new fiscal year. Staff has reviewed the total fiscal year amount for executed project work orders and recommends $7 million, plus $2 million for the Hearn Avenue Interchange Project, for a total cumulative not to exceed sum of $9 million for Project Work Orders for Fiscal Year 2014-15. The City is under no obligation to use the Master Professional Services Agreements. RECOMMENDATION: It is recommended by Engineering Services that the Council, by resolution, authorize staff to execute Project Work Orders under Master Professional Services Agreements executed in 2011, 2012 and 2013 with a cumulative not to exceed sum of $9 million for Fiscal Year 2014-15, subject to Council approval of the Proposed Fiscal Year 2014-15 Capital Improvement Program budget. Attachments Staff Report Resolution Exhibit 12.7 REPORT - ALCOHOL USE IN PARKS, PARK SPECIAL USE PERMITS, AND PARK FACILITY RESERVATIONS AND PERMITS BACKGROUND: Municipal Code 13.24.050 and 13.24.060 provides the policies for the possession or consumption of alcoholic beverages in City parks. It is illegal to consume alcohol in a neighborhood park, unless an alcohol permit is issued in conjunction with a permit for a reservation in that park, which is date and time specific. The fees for park special use permits are based on the number of people attending, and fees for facilities vary, including hourly and daily “flat” fees. The West End Neighborhood Association has requested that the Department issue them permits to consume alcohol at DeMeo Park, a neighborhood park, for social gatherings on recurring dates. Either a park special use permit or a facility reservation permit allow staff to issue an alcohol permit, at no additional charge, in conjunction with the permit. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 15 of 22 CITY COUNCIL JUNE 17, 2014 For the upcoming Budget Hearing, staff has proposed two updated fees for City Council consideration that are in direct response to the DeMeo situation. Staff has proposed a new category for groups 25 or less and a fee of $25, and, staff has proposed a fee of $5 per day for the bocce courts at DeMeo Park. These proposed changes can be equitably administered by staff. Changes to the Recreation and Parks Fee Schedule can be adopted by resolution at the upcoming Budget Hearing. Any changes contemplated for the municipal code will require additional staff preparation. RECOMMENDATION: It is recommended by the Department of Recreation and Parks that the Council accept this report and provide staff with direction regarding alcohol policies and permits in City parks. Attachments Staff Report Attachment 1 - City Code Excerpts Attachment 2 - Resolution 28291 Presentation City of Santa Rosa Regular Meeting Agenda and Summary Report Page 16 of 22 CITY COUNCIL JUNE 17, 2014 13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) 13.1 FINAL MAP - DOCTOR’S PARK III SUBDIVISION. Attachments Final Map 13.2 MUTUAL LETTER OF INTENT - SOUTHEAST GREENWAY. Authorize City Manager to sign the Mutual Letter of Intent - Southeast Greenway. Attachments Letter 13.3 LETTER OF OPPOSITION TO AB 2145 (BRADFORD): ELECTRICITY COMMUNITY CHOICE AGGREGATION. Provided for information. Attachments Letter 5:00 P.M. 14. PUBLIC HEARING - CITY BUDGET FOR FISCAL YEAR 2014/15 14.1 CITY MANAGER’S COMMENTS ON CITY’S PROPOSED FY 2014/15 BUDGET City Manager Kathleen Millison will provide background information on the development of the City of Santa Rosa’s proposed FY 2014/15 budget. 14.2 PUBLIC HEARING - COUNCIL CONSIDERATION OF PROPOSED CITY BUDGET FOR FISCAL YEAR (FY) 2014/15 AND ADOPTION OF THE FY 2014/15 CITY BUDGET AND FY 2014/15 CAPITAL IMPROVEMENT BUDGET (Note: this item will likely be heard at the regular adjourned (continued) meeting on June 18, 2014, at 9:00 a.m. BACKGROUND: At the budget public hearing, the City Council will consider the City’s proposed fiscal year 2014/15 budget including the proposed FY 2014/15 Operations and Maintenance Budget and proposed FY 2014/15 Capital Improvement Program and will receive and consider budget reports for the City’s operating departments, agencies and offices, including proposals for new and increased fees. Staff will present an overview of the City's proposed FY 2014/15 Operations and Maintenance budget, including individual department City of Santa Rosa Regular Meeting Agenda and Summary Report Page 17 of 22 CITY COUNCIL JUNE 17, 2014 budgets, and the FY 2014/15 Capital Improvement Program budget. At study sessions on May 6, 2014, May 13, 2014 and May 21, 2014, staff presented a budget overview, General Fund revenue and reserve projections; department budgets including information such as program descriptions; expenditures by program, category and fund; current year accomplishments; additional needs included in the budget; unmet additional needs discussions; and impacts initiatives and emerging issues for the upcoming year. Additionally, the Capital Improvement Program (CIP) was presented. Direction from Council was requested and received by staff for inclusion in the proposed budget. RECOMMENDATION: It is recommended by the City Manager and the Finance Department, that the Council, by three (3) resolutions, adopt the City’s FY 2014/15 budget, including the FY 2014/15 Operations and Maintenance Budget and FY 2014/15 Capital Improvement Program Budget. Attachments Staff Report Attachment 1 - OM Draft June 9 2014 Part I.pdf Attachment 1 - OM Draft June 9 2014 Part II.pdf Attachment 1 - OM Draft June 9 2014 (weblink) Attachment 2 - CIP Draft.pdf Attachment 2 - CIP Draft (weblink) Resolution - Primary Resolution - PFIF Resolution - Storm Water Assessment Presentation Set 1 Presentation Set 2 Public Hearing Notice 14.3 PUBLIC HEARING - ESTABLISHMENT OF FEES FOR RECREATION & PARKS FACILITIES AND SERVICES (Note: this item will likely be heard at the regular adjourned (continued) meeting on June 18, 2014, at 9:00 a.m. BACKGROUND: The Recreation and Parks Department offers a wide variety of services for which fees are charged, including facility use, City of Santa Rosa Regular Meeting Agenda and Summary Report Page 18 of 22 CITY COUNCIL JUNE 17, 2014 admissions and program fees. Fees are charged to recover direct costs of providing these facilities and services. Council previously adopted fees for Recreation and Parks facilities, admissions and services, and delegated authority to the Director to set the necessary fees for seasonal program activities, excursions, special events, and athletic league fees based on the City’s actual costs for the activities. Fees are periodically adjusted to reflect new or revised meeting spaces and equipment, and are based on recouping at least a portion of the cost to operate and maintain facilities and parks against the market demand for the space and services available. Adjustments to admissions and facility rental fees requires Council approval. RECOMMENDATION: It is recommended by the Department of Recreation & Parks that the Council, by resolution, approve the fee schedule for various facilities and services effective July 1, 2014. Attachments Staff Report Attachment 1 - R&P Fees Resolution Exhibit A - R&P Fees Presentation City of Santa Rosa Regular Meeting Agenda and Summary Report Page 19 of 22 CITY COUNCIL JUNE 17, 2014 15. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by emailing your information to cityclerk@srcity.org or by telephoning the Council and City Manager’s Office at 707-543-3010. 16. ADJOURN (CONTINUE) REGULAR CITY COUNCIL MEETING TO RECONVENE AT 9:00 A.M. ON WEDNESDAY, JUNE 18, 2014, IN THE COUNCIL CHAMBER 9:00 A.M., WEDNESDAY, JUNE 18, 2014, CITY COUNCIL CHAMBER (THE COUNCIL WILL RECESS AT APPROXIMATELY 12:00 NOON FOR A 30-MINUTE LUNCH BREAK) 17. CALL TO ORDER OF ADJOURNED REGULAR CITY COUNCIL MEETING AND ROLL CALL 18. PUBLIC HEARINGS 18.1 CONTINUED PUBLIC HEARING - ESTABLISHMENT OF FEES FOR RECREATION & PARKS FACILITIES AND SERVICES BACKGROUND: The Recreation and Parks Department offers a wide variety of services for which fees are charged, including facility use, admissions and program fees. Fees are charged to recover direct costs of providing these facilities and services. Council previously adopted fees for Recreation and Parks facilities, admissions and services, and delegated authority to the Director to set the necessary fees for seasonal program activities, excursions, special events, and athletic league fees based on the City’s actual costs for the activities. Fees are periodically adjusted to reflect new or revised meeting spaces and equipment, and are based on recouping at least a portion of the cost to operate and maintain facilities and parks against the market demand City of Santa Rosa Regular Meeting Agenda and Summary Report Page 20 of 22 CITY COUNCIL JUNE 17, 2014 for the space and services available. Adjustments to admissions and facility rental fees requires Council approval. RECOMMENDATION: It is recommended by the Department of Recreation & Parks that the Council, by resolution, approve the fee schedule for various facilities and services effective July 1, 2014. Attachments Staff Report Attachment 1 - R&P Fees Resolution Exhibit A - R&P Fees Presentation 18.2 CONTINUED PUBLIC HEARING - COUNCIL CONSIDERATION OF PROPOSED CITY BUDGET FOR FISCAL YEAR (FY) 2014/15 AND ADOPTION OF THE FY 2014/15 CITY BUDGET AND FY 2014/15 CAPITAL IMPROVEMENT BUDGET BACKGROUND: At the budget public hearing, the City Council will consider the City’s proposed fiscal year 2014/15 budget including the proposed FY 2014/15 Operations and Maintenance Budget and proposed FY 2014/15 Capital Improvement Program and will receive and consider budget reports for the City’s operating departments, agencies and offices, including proposals for new and increased fees. Staff will present an overview of the City's proposed FY 2014/15 Operations and Maintenance budget, including individual department budgets, and the FY 2014/15 Capital Improvement Program budget. At study sessions on May 6, 2014, May 13, 2014 and May 21, 2014, staff presented a budget overview, General Fund revenue and reserve projections; department budgets including information such as program descriptions; expenditures by program, category and fund; current year accomplishments; additional needs included in the budget; unmet additional needs discussions; and impacts initiatives and emerging issues for the upcoming year. Additionally, the Capital Improvement Program (CIP) was presented. Direction from Council was requested and received by staff for inclusion in the proposed budget. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 21 of 22 CITY COUNCIL JUNE 17, 2014 RECOMMENDATION: It is recommended by the City Manager and the Finance Department, that the Council, by (3) resolutions, adopt the City’s FY 2014/15 budget, including the FY 2014/15 Operations and Maintenance Budget and FY 2014/15 Capital Improvement Program Budget. Attachments Staff Report Attachment 1 - OM Draft June 9 2014 Part I Attachment 1 - OM Draft June 9 2014 Part II Attachment 1 - O & M Draft (weblink) Attachment 2 - CIP Book Draft Attachment 2 - CIP Draft (weblink) Resolution - Primary Resolution - PFIF Resolution - Storm Water Assessment Presentation Set 1 Presentation Set 2 Public Hearing Notice 19. ADJOURN (CONTINUE) CITY COUNCIL MEETING TO RECONVENE, IF NEEDED, AT 9:00 A.M. ON THURSDAY, JUNE 19, 2014, IN THE COUNCIL CHAMBER 9:00 A.M., THURSDAY, JUNE 19, 2014, CITY COUNCIL CHAMBER 20. CALL TO ORDER OF ADJOURNED REGULAR COUNCIL MEETING AND ROLL CALL 21. CONTINUED PUBLIC HEARINGS 22. ADJOURNMENT OF MEETING 23. UPCOMING MEETINGS 23.1 UPCOMING MEETINGS LIST Attachments List City of Santa Rosa Regular Meeting Agenda and Summary Report Page 22 of 22 CITY COUNCIL JUNE 17, 2014 *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org one week prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org