City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT NOVEMBER 4, 2014 3:00 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) PUBLIC COMMENTS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. Comments from the public on non-agenda items will be heard under Agenda Item 15. 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 2.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: The Tuxhorn Company, Inc., et al., v. City of Santa Rosa Court Case No. Sonoma County Superior Court Case No. SCV-256192 2.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: One potential case. RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER 3. STUDY SESSION - NONE Study Session items are items for in-depth discussion and possible direction to staff. No action may be taken. Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 9 CITY COUNCIL NOVEMBER 4, 2014 4:00 P.M. (CITY COUNCIL CHAMBER) 4. ANNOUNCEMENT OF ROLL CALL 5. REPORT ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS 6.1 PROCLAMATION - SANTA ROSA SALUTES Attachments Proclamation 7. STAFF BRIEFINGS - NONE This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 8. APPROVAL OF MINUTES 8.1 October 14, 2014, Regular Meeting Attachments Draft Minutes 8.2 October 21, 2014, Regular Meeting Attachments Draft Minutes 9. MAYOR'S/COUNCILMEMBERS' REPORTS 9.1 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 9.2 MAYOR'S/COUNCILMEMBERS’ REPORTS 9.2.1 Council Subcommittee Reports 9.2.2 Other City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 9 CITY COUNCIL NOVEMBER 4, 2014 9.3 REPORTS REGARDING AGENCY MEETINGS ATTENDED AND POSSIBLE COUNCIL DIRECTION TO REPRESENTATIVES ON PENDING ISSUES BEFORE SUCH BOARDS (IF NEEDED) 9.3.1 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 9.3.2 Sonoma County Water Agency (SCWA) - Water Advisory Committee 9.3.3 Association of Bay Area Governments (ABAG) 9.3.4 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 9.3.5 Sonoma Clean Power Authority (SCPA) 9.3.6 Sonoma County Waste Management Agency (SCWMA) 9.3.7 Other 10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 11. CONSENT ITEMS 11.1 RESOLUTION - APPROVAL OF POLICY DELEGATING APPROVAL OF ARTWORK LOAN AGREEMENTS TO RECREATION AND PARKS DIRECTOR RECOMMENDATION: It is recommended by the Department of Recreation and Parks that the Council, by resolution, approve a policy that authorizes the Director of Recreation and Parks to approve and execute Artwork Loan Agreements between the City and other parties related to the loan and display of artwork on City property. Attachments Staff Report Attachment 1 Resolution Exhibit A City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 9 CITY COUNCIL NOVEMBER 4, 2014 11.2 RESOLUTION - GOVERNMENT ACCOUNTING STANDARDS BOARD STATEMENT NO. 54 FUND BALANCE ASSIGNMENTS RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, assign the General Fund “Fund Balance” in accordance with GASB Statement No. 54. Attachments Staff Report Resolution Exhibit A 11.3 RESOLUTION - AMENDMENT TO THE CITY CLASSIFICATION AND SALARY PLAN TO MODIFY THE SALARY OF THE PAYROLL MANAGER JOB CLASS RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution, amend the City Classification and Salary Plan to modify the salary range of the Payroll Manager classification to be $77,540 - $102,388 annually. No new positions are being added and no additional funding is requested. Attachments Staff Report Resolution 12. REPORT ITEMS 12.1 REPORT - REQUEST BY PRIVATE DONOR FOR CITY FUNDING TO COMMUNITY ACTION PARTNERSHIP OF SONOMA COUNTY FOR THE ADMINISTRATION OF THE HCA FAMILY FUND PROGRAM, A HOUSING FINANCIAL ASSISTANCE PROGRAM BACKGROUND: Since 1988, the HCA Family Fund (an anonymous donor) has provided approximately $8 million to Community Action Partnership of Sonoma County (CAPSC) for housing financial assistance to Sonoma County residents. The City previously provided funds for the administration of the HCA Family Fund Program (Program) as part of its Public Services Program up until the end of Fiscal Year 2008/2009. The donor’s representative, Dean Moser, has indicated that the HCA Family Fund is prepared to terminate all funding to CAPSC’s Program unless the City is willing to provide administrative funds. Staff is proposing that the City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 9 CITY COUNCIL NOVEMBER 4, 2014 Council match the Sonoma County Community Development Commission’s (CDC) 2014/2015 commitment ($47,675) up to $40,000 to support the administration of the Program through the end of the current fiscal year. RECOMMENDATION: It is recommended by the Department of Economic Development and Housing that Council, by resolution, approve the Grant Agreement for the HCA Family Fund Program between the City of Santa Rosa and Community Action Partnership of Sonoma County for the period of November 5, 2014 to June 30, 2015 and appropriation of $40,000 from General Fund (unassigned fund balance) to Key 340707. Attachments Staff Report Attachment 1 Attachment 2 Resolution Exhibit A Presentation PDF 12.2 REPORT - AB 109/REALIGNMENT AND THE SONOMA COUNTY COMMUNITY CORRECTIONS PARTNERSHIP BACKGROUND: The Public Safety Realignment Act, AB 109, was signed into law by Governor Brown on April 4, 2011. This historic legislation altered the California Criminal Justice System by changing the definition of a felony and shifting responsibility for certain classes of offenders from the State to the County level. In response to AB 109, the County of Sonoma developed the Sonoma County Community Corrections Partnership (CCP) to manage the responsibilities and impacts of Realignment. In August 2013 Council approved Resolution No. 28322 authorizing the City Manager or designee to accept funds from the County of Sonoma related to AB 109. The CCP will make up to fifty thousand dollars ($50,000) available to the Police Department as reimbursement for participation in special field operations related to AB109/Realignment during fiscal year 2014/2015. The Police Department is now requesting authorization to allow the Chief of Police to enter into agreements and amendments with the County of Sonoma related to the ongoing administration of AB 109 and Realignment. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 9 CITY COUNCIL NOVEMBER 4, 2014 RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, authorize the Chief of Police, or the Chief’s designee, to negotiate, approve and execute future agreements and amendments with the County of Sonoma related to AB 109, Realignment and the Community Corrections Partnership. Attachments Staff Report Resolution Exhibit Presentation PDF 12.3 REPORT - SCHLESIGER RESIDENCE UTILITY CERTIFICATE (736 BLOSSOM WAY) - FILE NO. UC14-001 BACKGROUND: This request has been brought forward to the Council for a decision as the request for the sewer connection is inconsistent with Council Policy 300-02(c)(2)(a) in that City sewer service may be extended only to an “existing use” in a County island. The subject property is vacant, with a proposal to construct a new 1,800 square foot single-family residence within the Clover Drive County island. Pursuant to Council Policy 300-02(c)(9), the Council has the ability to waive sections of the Policy if it is deemed warranted. A similar request came before the City Council on October 28, 2008, and was approved unanimously, and therefore, approval is recommended for this request. RECOMMENDATION: It is recommended by the Community Development Department that the Council, by resolution, approve a Utility Certificate for the proposed Schlesiger residence located at 736 Blossom Way. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 9 CITY COUNCIL NOVEMBER 4, 2014 Attachments Staff Report Attachment 1 - Disclosure Form Attachment 2 - Location Map Attachment 3 - Neighborhood Context Map Attachment 4 - Site Plan Attachment 5 - LAFCO Referral Comments Attachment 6 - Council Policy 300-02 Attachment 7 - 2001 Bob Harder Agreement Attachment 8 - Correspondence Resolution Presentation PDF 5:00 P.M. 13. PUBLIC HEARINGS 13.1 PUBLIC HEARING - SAMUEL JONES HALL HOMELESS SHELTER EXPANSION - CONDITIONAL USE PERMIT AND OPERATING AGREEMENT BACKGROUND: The Economic Development and Housing Department filed a Conditional Use Permit application proposing to expand the number of permanent shelter beds at the Samuel Jones Hall homeless shelter to 138 and allow the operation of a 50-bed winter shelter. The application was filed in response to Council direction to explore options to expand the number of beds available to serve the homeless population of Santa Rosa. Given the impending cold weather months, the Department is also requesting Council action on the proposed operating agreement and contract with the Shelter operator, Catholic Charities. RECOMMENDATION: It is recommended by the Department of Community Development and the Department of Economic Development and Housing that the Council, by two resolutions, approve a conditional use permit to allow the proposed permanent expansion of homeless shelter services at Sam Jones Hall from 120 beds, to 138-beds, allow an additional 50-beds during the winter months of November-March and City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 9 CITY COUNCIL NOVEMBER 4, 2014 approve the operating agreement/contract with the proposed shelter operator, Catholic Charities. Attachments Staff Report Attachment 1 - Project Description Attachment 2 - Site Plans Attachment 3 - Neighborhood Meeting Attendance Attachment 4 - Neighbor email comment Resolution - CUP Resolution - Operating Agreement Resolution Exhibit Presentation PDF 14. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) - NONE 15. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by emailing your information to cityclerk@srcity.org or by telephoning the Council and City Manager’s Office at 707-543-3010. 16. [IF NEEDED] - ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS 17. ADJOURNMENT OF MEETING 18. UPCOMING MEETINGS 18.1 UPCOMING MEETINGS LIST Attachments List City of Santa Rosa Regular Meeting Agenda and Summary Report Page 9 of 9 CITY COUNCIL NOVEMBER 4, 2014 *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org 48 hours prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org