City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT MAY 12, 2015 12:00 P.M. (CITY COUNCIL CHAMBER) PUBLIC COMMENTS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. Comments from the public on non-agenda items will be heard under Agenda Items 12 and 16. This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 12) will begin no earlier than 5:30 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 16. To address the Council you are requested to complete a yellow Speaker Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by submitting your comments to 100 Santa Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org. 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 3. STUDY SESSION Study Session items are items for in-depth discussion and possible direction Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 11 CITY COUNCIL MAY 12, 2015 to staff. No action may be taken. 3.1 REVIEW OF FISCAL YEAR 2015-16 DEPARTMENT BUDGET REQUESTS, CAPITAL IMPROVEMENT PROGRAM FUNDING REQUESTS AND COMMUNITY PROMOTIONS FUNDING REQUESTS At this study session, the City Council will review the City’s proposed Fiscal Year 2015-16 Operations and Maintenance budget, Capital Improvement Program budget and Community Promotions funding requests. Staff will provide additional information on proposed changes to department budgets. This is a two-part study session. The second part of the study session will take place on the May 19, 2015 regular meeting. Information and department budgets will be presented: May 12, 2015 • Citywide Budget Overview • City Council • Community Promotions • City Manager • Human Resources • Finance/Non-Departmental • Information Technology • Community Development • Recreation and Parks • Fire May 19, 2015 • City Attorney’s Office • Police • Economic Development and Housing • Transportation and Public Works • Santa Rosa Water • Capital Improvement Program • Overall Summary/Options The Council may ask questions and provide direction to staff. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 11 CITY COUNCIL MAY 12, 2015 Attachments Staff Report Presentation Day 1 Presentation Day 2 2015-16_CITYWIDE_fundingbyproject 2015-16_CITYWIDE_fundingbysource 4:00 P.M. (CITY COUNCIL CHAMBER) 4. ANNOUNCEMENT OF ROLL CALL 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS 6.1 PROCLAMATION - WATER AWARENESS MONTH AND WATER USE EFFICIENCY AWARDS Attachments Proclamation 7. STAFF BRIEFINGS This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 7.1 CITY HALL DEMONSTRATION GARDEN PROJECT UPDATE Staff will provide a brief overview of the City Hall Demonstration Garden Project, including an update on the design, the public comment period and next steps. Attachments Presentation PDF 8. APPROVAL OF MINUTES 8.1 April 14, 2015, Regular Meeting Attachments Draft Minutes 8.2 April 21, 2015, Regular Meeting City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 11 CITY COUNCIL MAY 12, 2015 Attachments Draft Minutes 9. MAYOR'S/COUNCILMEMBERS’ REPORTS 9.1 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 9.2 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 9.2.1 Council Subcommittee Reports 9.2.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 9.2.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 9.2.4 Association of Bay Area Governments (ABAG) 9.2.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 9.2.6 Sonoma Clean Power Authority (SCPA) 9.2.7 Sonoma County Waste Management Agency (SCWMA) 9.2.8 Other 9.3 LETTERS OF INTEREST FOR APPOINTMENT BY THE SONOMA COUNTY MAYORS' AND COUNCIL MEMBERS ASSOCIATION 9.3.1 LETTERS OF INTEREST FOR APPOINTMENT BY THE SONOMA COUNTY MAYORS’ AND COUNCILMEMBERS’ ASSOCIATION The City Council will provide direction to the Mayor regarding letters of interest received for the following appointments to be made by the Board of Directors of the Sonoma County Mayors’ and Councilmembers’ Association at its meeting on June 11, 2015: · ABAG Executive Board - two appointments with two-year terms City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 11 CITY COUNCIL MAY 12, 2015 ending in June 2017 · Sonoma County Agricultural Preservation and Open Space District Citizens Advisory Committee - three appointments with two-year terms from appointment Attachments Letters of Interest 9.4 MATTERS FROM COUNCIL REGARDING FUTURE AGENDA ITEMS This time is reserved for Council to discuss whether to place matters on a future agenda for further discussion. 9.4.1 REQUEST FOR AGENDA ITEM REGARDING RECOMMENDATIONS OF THE COMMUNITY AND LOCAL LAW ENFORCEMENT TASK FORCE BACKGROUND: At the April 14, 2015, City Council meeting, Council Member Combs requested a future agenda item to provide direction to staff to review items from the Task Force and determine which items are applicable to Santa Rosa. Council Member Carlstrom concurred with the request. The purpose of this item is for the Council to discuss whether to place this matter on a future Council agenda and direct the City Manager to provide information regarding the impacts of this agenda item on other tasks. 9.4.2 REQUEST FOR AGENDA ITEM REGARDING SIGNIFICANT INCIDENT PROTOCOLS BACKGROUND: At the April 14, 2015, City Council meeting, Council Member Combs requested a future agenda item to review how to ensure safe and open public meetings in the future, including a discussion of how the Council meeting was cancelled following the Andy Lopez incident, how these decisions would be made in the future during an emergency, and how to improve communication and coordination in the future. Council Member Wysocky concurred with the request. The purpose of this item is for the Council to discuss whether to place this matter on a future Council agenda and direct the City Manager to provide information regarding the impacts of this agenda item on other tasks. 10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 11 CITY COUNCIL MAY 12, 2015 11. CONSENT ITEMS 11.1 MOTION - BID AWARD - RETREAD TIRES AND SERVICE RECOMMENDATION: It is recommended by the Finance and Transportation and Public Works Departments that the Council, by motion, approve bid award of RFQ 14-65 and issuance of a two-year contract for Retread Tires and Service, to Bridgestone Americas Tires Operations, LLC, dba GCR Tires, Santa Rosa, California, in the amount of $136,950. Attachments Staff Report Attachment 1 Presentation PDF 11.2 RESOLUTION - INCREASE APPROPRIATIONS OF $43,590 TO JL KEY 00627 - "MAYOR'S GANG PREVENTION TASK FORCE" FROM REVENUE RECEIVED FOR PAYMENT OF EXPENSES RELATED TO THE STATE-WIDE CONFERENCE "FROM INCARCERATION TO TRANSFORMATION: REALIGNMENT & REENTRY" RECOMMENDATION: It is recommended that Council, by resolution, authorize the Chief Financial Officer to increase appropriations in JL Key 00627 - "Mayor's Gang Prevention Task Force," in the amount of $43,590, the source of the funds being revenue received from sponsorships and participant registration fees for the conference held on April 10, 2015, entitled "From Incarceration to Transformation: Realignment & Reentry," to pay for expenses related to the conference. Attachments Staff Report Resolution Presentation PDF 11.3 ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLE 20 OF THE SANTA ROSA CITY CODE - RECLASSIFICATION OF PROPERTY LOCATED AT 715 KAWANA SPRINGS ROAD APN 044-021-070 TO THE R-1-6 (SINGLE FAMILY RESIDENTIAL DISTRICT - FILE NUMBER REZ14-011 RECOMMENDATION: This ordinance, introduced at the April 21, 2015, City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 11 CITY COUNCIL MAY 12, 2015 Regular Meeting, by a 6-0-1 vote (Council Member Combs absent), amends Title 20 of the Santa Rosa City Code by reclassification of property located at 715 Kawana Springs Road APN 044-021-070 to the R-1-6 (Single Family Residential) District. Attachments Ordinance 12. PUBLIC COMMENT ON NON-AGENDA ITEMS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:30 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 16. 13. REPORT ITEMS 13.1 REPORT - AUTHORIZATION TO PURCHASE AND FINANCE A REPLACEMENT TRACTOR DRAWN AERIAL LADDER TRUCK BACKGROUND: The City’s Fire Department has identified a need for a new fire truck to replace a 27 year old existing Tractor Drawn Aerial (TDA) ladder truck. The current TDA ladder truck has outlived its standard useful life of 15 years. In addition, the current TDA ladder truck has a two stroke diesel engine which is considered a gross polluter by the United States Environmental Protection Agency. In order to maintain and operate the current ladder truck, the department is incurring large repair costs and down time which are causing operational issues for the department. The replacement ladder truck has a cost estimated at $1.1 million. Due to financial constraints on making the payment upfront, the cost is anticipated to be financed over a 7-year term. In late 2014, the City received a cost proposal from Pierce Manufacturing Co. indicating a price of $1,022,636.12 for the new ladder truck. The City’s financial advisor, Public Financial Management (“PFM”), contacted several banks for proposals for a financing of this size. The most favorable proposal was submitted by Wells Fargo at a proposed borrowing rate of 1.78%. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 11 CITY COUNCIL MAY 12, 2015 RECOMMENDATION: It is recommended by the Finance and Fire Departments that the Council, by resolution: (1) authorize the purchase of a Tractor Drawn Aerial ladder truck (2) authorize lease financing in an amount not to exceed $1,100,000 and (3) approve, authorize and direct the execution of related documents and all acts and things necessary or proper for carrying out the transaction by the City Manager, Chief Financial Officer or their respective delegates and actions with respect thereto. Attachments Staff Report Resolution Exhibit A Exhibit B Presentation PDF 14. PUBLIC HEARINGS Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda. 14.1 PUBLIC HEARING - AUTHORIZING SUBMISSION OF THE FISCAL YEAR 2015/2016 ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT BACKGROUND: The City is required to submit an annual Action Plan to the U.S. Department of Housing and Urban Development (HUD) by May 15th of each year for the Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) funds it will receive in the upcoming fiscal year. In Fiscal Year 2015/2016, the City will receive an allocation of $1,326,536 in CDBG funds, plus an estimated $22,000 in program income for a total of $1,348,536; and an allocation of $485,562 in HOME funds, plus an estimated $33,300 in program income for a total of $518,862. The funding strategy for Fiscal Year 2015/2016 is to allocate 100% of the HOME funds and 85% of the CDBG funds for affordable housing purposes, and to use the remaining 15% (by regulation) of CDBG funds for the Public Services Program to support homeless service providers and a federally mandated Fair Housing program (funded with General Fund). City of Santa Rosa Regular Meeting Agenda and Summary Report Page 9 of 11 CITY COUNCIL MAY 12, 2015 RECOMMENDATION: It is recommended by the Department of Economic Development and Housing that the Council, by resolution; (1) approve the Fiscal Year 2015/2016 funding allocations for Public Services Program funds in the amount of $234,980; (2) authorize the submission of the Fiscal Year 2015/2016 Action Plan to HUD; and (3) authorize the City Manager to execute the annual funding agreement, HUD forms, and other documents required by HUD which are reasonably required to implement the Action Plan. Attachments Staff Report Attachment 1 Attachment 2 Attachment 3 Resolution Exhibit A Exhibit B Presentation PDF Public Hearing Notice 14.2 PUBLIC HEARING - RUSSELL AVENUE VACATION OF PUBLIC RIGHT-OF-WAY - VAC14-002 BACKGROUND: On March 26, 2015, the Planning Commission voted 7-0 to adopt a resolution recommending that the Council approve a request by Sonoma County to vacate a portion of Russell Avenue extending approximately 400 feet east of State Highway 101 to accommodate a new County fleet storage/maintenance facility and offices located in the vicinity of 665 Russell Avenue. RECOMMENDATION: It is recommended by the Planning Commission and the Community Development Department that the Council, by resolution, vacate the public right-of-way for the portion of Russell Avenue extending approximately 400 feet east of State Highway 101 with public utilities to remain within a public utility easement. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 10 of 11 CITY COUNCIL MAY 12, 2015 Attachments Staff Report Attachment 1 - Location Map Attachment 2 - City Council Resolution of Intention No. 28605 Attachment 3 - City Council Minutes - February 10, 2015 Attachment 4 - Fleet Yard Conceptual Plan Attachment 5 - Lot merger exhibit Attachment 6 - County Administration Campus Attachment 7 - Right of Way Vacation Exhibit - Cul-de-Sac Attachment 8 - Public Easement Exhibit Attachment 9 - Planning Commission Resolution 11695 Attachment 10 - Planning Commission Minutes dated March 26, 2015 Resolution Exhibit A - TPW EDS Conditions Exhibit C - Dedication to the City of Santa Rosa Presentation PDF 15. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) 15.1 FINAL MAP - KAWANA TERRACE SUBDIVISION - Provided for information. Attachments Notice of Final Map 16. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker will be allowed three minutes. 17. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 18. ADJOURNMENT OF MEETING 19. UPCOMING MEETINGS 19.1 UPCOMING MEETINGS LIST City of Santa Rosa Regular Meeting Agenda and Summary Report Page 11 of 11 CITY COUNCIL MAY 12, 2015 Attachments List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org 48 hours prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org