City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT JULY 14, 2015 3:00 P.M. (MAYOR'S CONFERENCE ROOM) PUBLIC COMMENTS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. Comments from the public on non-agenda items will be heard under Agenda Items 12 and 16. This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 12) will begin no earlier than 5:30 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 16. To address the Council you are requested to complete a yellow Speaker Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by submitting your comments to 100 Santa Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org. 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 7 City Council JULY 14, 2015 2.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Airport Business Center, et al. v. City of Santa Rosa Court Case No. Sonoma County Superior Court Case No. SCV-253897 2.2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957) Title: City Manager RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER 4:00 P.M. (CITY COUNCIL CHAMBER) 3. ANNOUNCEMENT OF ROLL CALL 4. STUDY SESSION - NONE Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken. 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS - NONE 7. STAFF BRIEFINGS - NONE This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 8. APPROVAL OF MINUTES - NONE 9. MAYOR'S/COUNCILMEMBERS’ REPORTS 9.1 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 7 City Council JULY 14, 2015 9.2 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 9.2.1 Council Subcommittee Reports 9.2.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 9.2.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 9.2.4 Association of Bay Area Governments (ABAG) 9.2.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 9.2.6 Sonoma Clean Power Authority (SCPA) 9.2.7 Sonoma County Waste Management Agency (SCWMA) 9.2.8 Other 10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 11. CONSENT ITEMS 11.1 MOTION - BID AWARD - LED STREET LIGHT EQUIPMENT RECOMMENDATION: It is recommended by the Finance and Transportation and Public Works Departments that the Council, by motion, approve bid award of IFB 15-31 and issuance of a purchase order for LED Street light equipment, to JAM Services Inc., Livermore, California, in the amount not to exceed of $537,350.34. Funds for this procurement have been included in the approved fiscal year 2015-16 Public Works Department budget. Attachments Staff Report Presentation City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 7 City Council JULY 14, 2015 11.2 RESOLUTION - THIRD AMENDMENT TO PROFESSIONAL SERVICE AGREEMENT NUMBER F000729 WITH ADVANCEMENT PROJECT FOR THE COMMUNITY SAFETY SCORECARD RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, approve the Third Amendment to Professional Service Agreement Number F000729 with Advancement Project to extend the term of the contract to November 30, 2015; to increase the amount of the contract by $9,975 for a total amount of $109,900, to be paid from JL00629-5320-CalGRIP Grant Program; and authorize the City Manager or his designee to execute the amendment. Attachments Staff Report Attachment A Resolution Exhibit A Presentation 11.3 RESOLUTION - HYATT VINEYARD CREEK RECONVEYANCE OF DEEDS OF TRUST - 170 RAILROAD STREET RECOMMENDATION: It is recommended by the Department of Economic Development and Housing that the Council, by resolution, authorize the Mayor to reconvey the City Loans Deed of Trust and the Funding Agreement Deed of Trust recorded against the Hyatt Vineyard Creek property to facilitate the sale of the property. Attachments Staff Report Attachment 1 Attachment 2 Attachment 3 Resolution Exhibit A Exhibit B Presentation 12. PUBLIC COMMENT ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 7 City Council JULY 14, 2015 listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:30 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 16. 13. REPORT ITEMS - NONE 14. PUBLIC HEARINGS Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda. 14.1 PUBLIC HEARING - BAY VILLAGE HOMES REZONING AND SUMMARY RIGHT-OF-WAY VACATION, ASSESSOR’S PARCEL NOS. 036-790-032 THROUGH 036-790-052 - FILE NO. MNP14-001 BACKGROUND: Approval of a Rezoning for the Bay Village Homes 12-lot residential subdivision which will result in the modification of the existing Policy Statement and adoption of the Development Plan. The Rezoning is necessary to develop the subject site. The Council will also consider a Summary Vacation of 10-feet of Right-Of-Way. The project also involves a Mitigated Negative Declaration and Tentative Map, which were approved by the Planning Commission, and a Design Review that will be scheduled before the Design Review Board in the near future. RECOMMENDATION: It is recommended by the Planning Commission and the Community Development Department that the Council, introduce an ordinance to approve revisions to the Planned Development Policy Statement (PD04-002) and adopt the Development Plan for the Bay Village Homes Subdivision and, by resolution, approve a Summary Vacation of Right-of-Way. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 7 City Council JULY 14, 2015 Attachments Staff Report Attachment 1 - Final Policy Statement Attachment 2 - Development Plan Attachment 3 - Planning Commission Resolutions Attachment 4 - PC Minutes June 11, 2015 Attachment 5 - Tentative Map Attachment 6 - Modified corner of Bay Meadow Drive and Bay Village Ave. Attachment 7a - Mitigated Negative Declaration Attachment 7b - Source #4 Attachment 7c - Source #5 Attachment 7d - Source #7 Attachment 7e - Source #10 Attachment 7f - Source #12 Attachment 8 - Dept of Transportation Comments Attachment 9a - Revised Mitigation Monitoring Program Attachment 9b - Mark up Mitigation Monitoring Program Attachment 10 - Public Comments Attachment 11 - DRB Minutes Attachment 12 - Location Map-Neighborhood Context Map Attachment 13 - Project Plans Ordinance Ordinance Exhibit A Ordinance Exhibit B Resolution Resolution Exhibit A Presentation 15. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) 15.1 QUARTERLY BOARDS, COMMISSIONS AND COMMITTEES ATTENDANCE REPORT - Provided for information. Attachments Report 16. PUBLIC COMMENTS ON NON-AGENDA MATTERS City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 7 City Council JULY 14, 2015 This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker will be allowed three minutes. 17. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 18. ADJOURNMENT OF MEETING 19. UPCOMING MEETINGS 19.1 UPCOMING MEETINGS LIST Attachments List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org 48 hours prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org