City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT NOVEMBER 17, 2015 1:00 P.M. - CLOSED SESSION (MAYOR'S CONFERENCE ROOM) 3:00 P.M. - STUDY SESSION (COUNCIL CHAMBER) 4:00 P.M. - REGULAR SESSION (COUNCIL CHAMBER) PUBLIC COMMENTS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. Comments from the public on non-agenda items will be heard under Agenda Items 13 and 17. This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. To address the Council you are requested to complete a yellow Speaker Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by submitting your comments to 100 Santa Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org. 1:00 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS Following the announcement of Closed Session items and prior to recess Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 7 City Council NOVEMBER 17, 2015 into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 2.1 PUBLIC EMPLOYEE - EVALUATION OF PERFORMANCE (Government Code section 54957(b)) Title: City Attorney RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER 3:00 P.M. (CITY COUNCIL CHAMBER) 3. STUDY SESSION Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken. 3.1 H2O - HELP TO OTHERS WATER RATE ASSISTANCE PROGRAM On September 15, 2015, the City Council approved, by resolution, a water bill donation program, “Santa Rosa Cares”: Change for Kids, Youth Scholarship Fund and H2O (Help to Others) Fund, all providing financial assistance to needy individuals and families with limited income. Staff will provide information on the H2O - Help to Others proposed water rate assistance program. Attachments Staff Report Attachment 1 Presentation 4:00 P.M. (CITY COUNCIL CHAMBER) 4. ANNOUNCEMENT OF ROLL CALL 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS - NONE 7. STAFF BRIEFINGS - NONE. This time is reserved for City staff to provide a five-minute briefing to the City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 7 City Council NOVEMBER 17, 2015 Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 10. MAYOR'S/COUNCILMEMBERS’ REPORTS 10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 10.1.1 Council Subcommittee Reports 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.1.4 Association of Bay Area Governments (ABAG) 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.1.6 Sonoma Clean Power Authority (SCPA) 10.1.7 Sonoma County Waste Management Agency (SCWMA) 10.1.8 Other 10.5 MATTERS FROM COUNCIL REGARDING FUTURE AGENDA ITEMS This time is reserved for Council to discuss whether to place matters on a future agenda for further discussion. 10.5.1 ELECTION OF VICE MAYOR Pursuant to Charter Section 15 and Section XII(C) of the Council City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 7 City Council NOVEMBER 17, 2015 Manual of Procedures and Protocols, the Council will elect a Vice Mayor to serve a term of one year. Attachments Memorandum Attachment 11. APPROVAL OF MINUTES - NONE 12. CONSENT ITEMS 12.1 RESOLUTION - APPROPRIATION OF FUNDING FOR H2O - HELP TO OTHERS WATER RATE ASSISTANCE PROGRAM RECOMMENDATION: It is recommended by the Water Department that the Council, by resolution, authorize the Chief Financial Officer to appropriate funding in the amount of $220,000 from the Water Department’s cell tower lease revenue to support the new H2O - Help to Others program. Attachments Staff Report Resolution Presentation 12.2 RESOLUTION - GRANT APPLICATION TO THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FOR FUNDING OF SELF CONTAINED BREATHING APPARATUS (SCBA) EQUIPMENT RECOMMENDATION: It is recommended by the Santa Rosa Fire Department (SRFD) that the Council, by resolution, 1) authorize SRFD to submit a grant application to FEMA in the amount of $719,382 for the purchase of SCBAs and associated equipment; 2) appoint the Fire Chief or his designee as an agent to execute and submit all documents related to the grant; and 3) authorize the appropriation of funds by the approved grant amount. Attachments Staff Report Resolution Presentation 13. PUBLIC COMMENT ON NON-AGENDA MATTERS City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 7 City Council NOVEMBER 17, 2015 This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. 14. REPORT ITEMS 14.1 REPORT - NEW CLASSIFICATION FOR THE SONOMA COUNTY PUBLIC SAFETY CONSORTIUM ADMINISTRATOR BACKGROUND: On October 15, 2015, the JPA Board approved the funding of a full time Administrator position to be employed by the City Manager’s Office. Prior to the formation of the Consortium work required to support the JPA Board was performed by the Technical Services Division Manager in the Police Department. The cost for the hours worked was reimbursed by the Consortium. In 2008 a “limited term” position was established and the job description of Administrator was created. Since 2008 we have experienced turnover and difficulty recruiting. Additionally the work to support the Consortium has become more complex requiring more administrative attention. It is therefore recommended that the City Council, adopt by resolution, the creation of a full time administrator. RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, amend the City Classification and Salary Plan to create the classification of Sonoma County Public Safety Consortium Administrator with a salary range of $79,479 - $104,948 for the administrative management of the Sonoma County Public Safety Consortium (SCPSC) Joint Powers Authority. The position will receive direction from the SCPSC Board of Directors. The SCPSC will fully compensate the City for salary and benefits of the position. Attachments Staff Report Resolution Presentation City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 7 City Council NOVEMBER 17, 2015 15. PUBLIC HEARINGS - NONE Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda. 16. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) 16.1 MEMORANDUM REGARDING APPOINTMENT TO MARIN/SONOMA MOSQUITO & VECTOR CONTROL DISTRICT - Provided for information. Attachments Memorandum 16.2 ANNUAL REPORTS FOR SPECIAL TAX DISTRICTS FOR TAX YEAR 2015-16 - Provided for information. Attachments Cover Memorandum Hyperlink - FY 2015-16 Annual REport - STD 2004-1 (Stony Ranch) Hyperlink - FY 2015-16 Annual Report - STD 2005-2 (Orchard) Hyperlink - FY 2015-16 Annual Report - STD 2006-1 Hyperlink - FY 2015-16 Annual Report - St. Francis Knolls STD 17. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker will be allowed three minutes. 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 19. ADJOURNMENT OF MEETING 20. UPCOMING MEETINGS This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda. 20.1 UPCOMING MEETINGS LIST Attachments List City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 7 City Council NOVEMBER 17, 2015 *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org 48 hours prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org