City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT MARCH 15, 2016 4:00 P.M. - REGULAR SESSION (COUNCIL CHAMBER) PUBLIC COMMENTS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. Comments from the public on non-agenda items will be heard under Agenda Items 13 and 17. This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. To address the Council you are requested to complete a yellow Speaker Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by submitting your comments to 100 Santa Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org. 4:00 P.M. (CITY COUNCIL CHAMBER) 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 9 City Council MARCH 15, 2016 3. STUDY SESSION - NONE Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken. 4. ANNOUNCEMENT OF ROLL CALL 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS 6.1 PROCLAMATION - WOMEN’S HISTORY MONTH Attachments Proclamation 6.2 PROCLAMATION - WEST COAST LYME DISEASE AWARENESS MONTH Attachments Proclamation 7. STAFF BRIEFINGS - NONE This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 10. MAYOR'S/COUNCILMEMBERS’ REPORTS 10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 10.1.1 Council Subcommittee Reports 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 9 City Council MARCH 15, 2016 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.1.4 Association of Bay Area Governments (ABAG) 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.1.6 Sonoma Clean Power Authority (SCPA) 10.1.7 Sonoma County Waste Management Agency (SCWMA) 10.1.8 Other 11. APPROVAL OF MINUTES - NONE 12. CONSENT ITEMS 12.1 MOTION - CONTRACT EXTENSION SIXTH AMENDMENT F000505 SECURITY GUARD SERVICES RECOMMENDATION: It is recommended by the Finance and Recreation & Parks Departments that the Council, by motion, approve the Sixth Amendment to Contract F000505 for security guard services for a one-year extension, with a 44% increase to money pick up services only, and increase services to Luther Burbank Home & Gardens, from April 1, 2016 through March 31, 2017, with Weinstein Security, Inc., Windsor, California, in the amount not to exceed of $71,146. Funds for this expense are included in the Fiscal Year 2015-16 adopted budget within the departments that utilize the service. As a regular operating expenditure, the services as described are expected to be included in subsequent years’ budget proposals when presented to the City Council. Attachments Staff Report Attachment 1 Presentation 12.2 MOTION - CONTRACT FIFTH AMENDMENT - F000321 SMOTHERS PARTS INTERNATIONAL, INC. (This item was continued from the City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 9 City Council MARCH 15, 2016 March 8, 2016, Regular Meeting) RECOMMENDATION: It is recommended by the Finance and Transportation & Public Works Departments that the Council, by motion, approve the Fifth Amendment to Contract F000321 for the final available one-year contract extension to Smothers Parts International, Inc., Santa Rosa, CA in the amount of $100,000 for a total contract amount not to exceed $620,000. The funds for this expense are included in the Fiscal Year 2015-16 adopted budget and as a regular expenditure, funds to pay the future years’ portion will be included in subsequent fiscal year budget proposals. Attachments Staff Report Attachment 1 Presentation 12.3 RESOLUTION - REBUILDING TOGETHER - REQUEST TO SUMMARILY VACATE A 25-FOOT WIDE TEMPORARY CONSTRUCTION EASEMENT RUNNING EAST-WEST ON PROPERTY LOCATED AT 1156 CLOVER DR - FILE NO. VAC15-003 RECOMMENDATION: It is recommended by the Planning and Economic Department that the Council, by resolution, approve the summary vacation of a 25-foot wide temporary construction easement for a public sewer line completed in 1968. Attachments Staff Report Attachment 1 - Disclosure Form Attachment 2 - Location Map Attachment 3 - Neighborhood Context Map Attachment 4 - Project Plans Resolution Exhibit A Presentation 12.4 RESOLUTION - APPROVAL OF THE SANTA ROSA CITYBUS TITLE VI PROGRAM UPDATE RECOMMENDATION: It is recommended by the Transportation and City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 9 City Council MARCH 15, 2016 Public Works Department that the Council, by resolution, approve the proposed update to the Santa Rosa CityBus Title VI Program update addressing the Transit Division’s responsibilities under Title VI of the Civil Rights Act of 1964. Attachments Staff Report Attachment 1 Resolution Exhibit A Presentation 12.5 RESOLUTION - MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF SONOMA FOR GENERAL MAINTENANCE AND LANDSCAPING SERVICES (This item was continued from the March 8, 2016, Regular Meeting) RECOMMENDATION: It is recommended by the Water Department, that the Council, by resolution, approve a Memorandum of Understanding (MOU) with the County of Sonoma for General Maintenance and Landscaping Services, appoint the City Manager or his designee to execute the MOU, and authorize the Chief Financial Officer to encumber $122,690 of grant and Storm Water Creek Restoration funds. Attachments Staff Report Resolution Exhibit A Presentation 12.6 ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA ADDING CHAPTER 20-46, TITLED MEDICAL CANNABIS CULTIVATION, TO THE SANTA ROSA CITY CODE WHICH PERMITS COMMERICAL CULTIVATION OF MEDICAL CANNABIS IN THE LIGHT INDUSTRIAL (IL), GENERAL INDUSTRIAL (IG), AND LIMITED LIGHT INDUSTRIAL (LIL) DISTRICTS WITH A CONDITIONAL USE PERMIT UNTIL SUCH TIME AS THE CITY COMPLETES ITS COMPREHENSIVE POLICY EFFORT TO REGULATE MEDICAL CANNABIS - FILE NUMBER REZ15-007 (This item was continued from the March 8, 2016, Regular Meeting) City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 9 City Council MARCH 15, 2016 RECOMMENDATION: This ordinance, introduced at the February 23, Regular Meeting by a 6-1 vote (Council Member Coursey absent), adds Chapter 20-46 - Medical Cannabis Cultivation, to the Santa Rosa City Code. Attachments Ordinance 13. PUBLIC COMMENT ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. 14. REPORT ITEMS 14.1 REPORT - RESOLUTION AUTHORIZING EXECUTION OF AN AMENDMENT EXTENDING THE TERM OF THE JOINT POWERS AGENCY KNOWN AS THE SONOMA COUNTY WASTE MANAGEMENT AGENCY BACKGROUND: In 1992, the City entered into an Agreement with the County and other Cities of Sonoma County to create a Joint Powers Agency to deal with wood waste, yard waste, household hazardous waste and public education. This agency became known as the Sonoma County Waste Management Agency (SCWMA). The Agreement provided for a term of 25 years. The current agreement is therefore scheduled to terminate in February 2017. Discussions have been underway for some time to determine if the County and the Cities wish to extend the SCWMA. The parties had numerous discussions including a presentation to the City Council in June 2014 regarding a matrix setting forth various issues for discussion of a proposed amendment. Any amendment would require the unanimous vote of all members under the terms of the current JPA. In light of the fact that agreement could not be reached on substantive changes to the JPA, the agency is now proposing a simple amendment City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 9 City Council MARCH 15, 2016 to extend the term of the JPA for one year with no other changes to the agreement. RECOMMENDATION: It is recommended by the City Manager and City Attorney that the Council authorize the City Manager to execute an Amendment to the Joint Powers Agreement extending the term of the Agency for one year to February 11, 2018. Attachments Staff Report Resolution Presentation (uploaded 3/11/2016) 14.2 REPORT - FISCAL YEAR 2015-16 BUDGET AMENDMENT BACKGROUND: The purpose of this item is to request approval to fund a number of projects during the current fiscal year. These requests have been identified and prioritized by City staff as those that should be approved and begin now rather than wait until the next fiscal year. Most of this budget amendment is to fund one-time expenditures with General Fund reserves, of which there is a sufficient amount to support the requests. In addition, there are nominal requests for ongoing General Fund and non-General Fund resources which can be supported under the City’s current financial situation. RECOMMENDATION: It is recommended by the City Manager and the Finance Department that the Council, by resolution, amend the Fiscal Year (FY) 2015-16 adopted budget and the FY 2015-16 number of authorized positions as set forth in Exhibit A of the resolution. Attachments Staff Report Resolution Exhibit A Presentation 15. PUBLIC HEARINGS Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda. 15.1 PUBLIC HEARING - RESOLUTION DECLARING WEEDS AND RUBBISH IN THE SANTA ROSA CITY LIMITS A PUBLIC NUISANCE City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 9 City Council MARCH 15, 2016 (This item was continued from the March 8, 2016, Regular Meeting) BACKGROUND: On February 2, 2016, Council declared by resolution, weeds and rubbish as a public nuisance. The second procedure is to publish a notice for a public hearing, at which time a person or persons may voice an objection to the Weed and rubbish Abatement Program. After hearing any or all protests, the Council, by resolution, may grant or overrule any protest and authorize the Fire Department to abate the nuisances. Chapter 9-08 of the Santa Rosa City Code requires a public hearing to hear all objections or protests to the proposed removal of weed and rubbish upon property that such a public nuisance has been declared to exist. The City Council grants or overrules any such protests. The City Council, then, by resolution, may authorize the Fire Department to abate all weeds and rubbish on or upon private property within the City of Santa Rosa. RECOMMENDATION: It is recommended by the Fire Department that Council, by resolution, over rule any protests and authorize the Fire Department to abate the nuisances Attachments Staff Report Attachment 1 Resolution Presentation 16. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) 16.1 MINOR CONTRACT AWARD MEMO - PARKING GARAGE #5 - 2015 REPAIRS. Provided for information. (This item was continued from the March 8, 2016, Regular Meeting. Attachments Memo 16.2 FINAL MAP - CALISTOGA VILLAGE SUBDIVISION. Provided for information. (This item was continued from the March 8, 2016, Regular Meeting) City of Santa Rosa Regular Meeting Agenda and Summary Report Page 9 of 9 City Council MARCH 15, 2016 Attachments Final Map 17. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker will be allowed three minutes. 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 19. ADJOURNMENT OF MEETING 20. UPCOMING MEETINGS This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda. 20.1 UPCOMING MEETINGS LIST Attachments List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org 48 hours prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org