City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT APRIL 12, 2016 2:30 P.M. - INTERVIEWS FOR THE MARIN/SONOMA MOSQUITO AND VECTOR CONTROL BOARD (MAYOR'S CONFERENCE ROOM, ROOM 10) 3:00 P.M. - CLOSED SESSION (MAYOR'S CONFERENCE ROOM, ROOM 10) 4:00 P.M. - REGULAR SESSION (COUNCIL CHAMBER) PUBLIC COMMENTS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. Comments from the public on non-agenda items will be heard under Agenda Items 14 and 18. This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 14) will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 18. To address the Council you are requested to complete a yellow Speaker Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by submitting your comments to 100 Santa Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org. 2:30 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 1. CALL TO ORDER AND ROLL CALL 2. INTERVIEWS FOR BOARDS, COMMISSIONS AND COMMITTEES Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 8 City Council APRIL 12, 2016 2.1 INTERVIEWS FOR THE MARIN/SONOMA MOSQUITO AND VECTOR CONTROL BOARD The Council will interview two applicants for a Santa Rosa representative to the Marin/Sonoma Mosquito and Vector Control Board. Attachments Staff Report Attachment 1 - Applications for Appointment Memo Attachment 2 - Council Policy 000-06 Appointments to Boards Attachment 3 - Trustee Requirements 3:00 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 3. ANNOUNCEMENT OF CLOSED SESSION ITEMS Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 3.1 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Rhonda McKinnon, Human Resources Director, Paul Carroll, Employee Relations Manager. Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Service Employees International Union Local 1021, (Employee Units 8 and 14); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER 4. STUDY SESSION - NONE Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 8 City Council APRIL 12, 2016 4:00 P.M. (CITY COUNCIL CHAMBER) 5. ANNOUNCEMENT OF ROLL CALL 6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 7. PROCLAMATIONS/PRESENTATIONS 7.1 PROCLAMATION - SEXUAL ASSAULT AWARENESS MONTH Attachments Proclamation 7.2 PROCLAMATION - CHILD ABUSE PREVENTION MONTH Attachments Proclamation 7.3 PRESENTATION - NATIONAL VOLUNTEER WEEK Attachments Presentation 8. STAFF BRIEFINGS - NONE This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 10. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 11. MAYOR'S/COUNCILMEMBERS’ REPORTS 11.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 11.1.1 Council Subcommittee Reports City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 8 City Council APRIL 12, 2016 11.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 11.1.4 Association of Bay Area Governments (ABAG) 11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 11.1.6 Sonoma Clean Power Authority (SCPA) 11.1.7 Sonoma County Waste Management Agency (SCWMA) 11.1.8 Other 11.2 BOARD, COMMISSION & COMMITTEE APPOINTMENTS 11.2.1 Council may vote to make one appointment to the following board: The Marin/Sonoma Mosquito and Vector Control Board - Santa Rosa Representative. Attachments Staff Report Attachment 1 - Applications for Appointment Memo Attachment 2 - Council Policy 000-06 Appointments to Boards Attachment 3 - Trustee Requirements 12. APPROVAL OF MINUTES - NONE 13. CONSENT ITEMS 13.1 ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION 11-24.150 OF CHAPTER 11-24, PARKING - METERED AND UNMETERED LOCATIONS, OF THE SANTA ROSA CITY CODE RECOMMENDATION: This ordinance, introduced at the April 5, 2016, Regular Meeting by a 6-0-1 vote (Council Member Wysocky absent), City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 8 City Council APRIL 12, 2016 amends Sections 11-24.150 of Chapter 11-24, Parking - Metered and Unmetered Locations, of the Santa Rosa City Code. Attachments Ordinance 14. PUBLIC COMMENT ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 18. 15. REPORT ITEMS 15.1 REPORT - AMEND PUBLIC ART POLICY 000-42 (This item was continued from the March 8, 2016, Regular Meeting) BACKGROUND: The City Council adopted the Santa Rosa Public Art Master Plan on February 24, 2015. The Master Plan includes recommendations for revisions to the Public Art Policy that support the purpose, mission and projects described in the Master Plan. Amending the Policy is an essential step in the implementation the Master Plan. The amended Public Art Policy provides clarity for the operation of the Public Art Program, and increases the effectiveness of the Art in Public Places Committee (APPC). The proposed amendment rewrites the Policy in total. RECOMMENDATION: It is recommended by the Art in Public Places Committee and the Recreation & Parks Department that the Council, by resolution, adopt the Amended Council Policy 000-42 “Public Art”, or in the alternative, adopt the Amended Council Policy 000-42 “Public Art” as revised to include Council’s preferred method of appointment of members to the Art in Public Places Committee. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 8 City Council APRIL 12, 2016 Attachments Staff Report Attachment 1 - Alternate Version 1.composition Attachment 2 - Alternate Version 2.composition Attachment 3 - Alternate Version 3.composition Attachment 4 - Alternate Version 4.composition Resolution Exhibit A - Public Art Policy 000-42 (Revised) Presentation 15.2 REPORT - APPROVAL OF THE PRELIMINARY 2016/17 SUBREGIONAL SYSTEM OPERATING AND MAINTENANCE, CAPITAL IMPROVEMENT AND DEBT SERVICE BUDGET AND ALLOCATION OF COSTS BACKGROUND: The Subregional System, managed by the City of Santa Rosa per the Subregional Agreement, is a state-of-the-art wastewater treatment facility serving five member agencies (Santa Rosa, Rohnert Park, Sebastopol, Cotati, and the Sonoma County South Park Sanitation District, each hereinafter referred to as “User Agency” or collectively as “User Agencies”). The Laguna Treatment Plant is a tertiary-level treatment facility permitted for 21.34 million gallons per day (MGD) average dry weather flow. The Subregional Agreement requires that the City annually prepare a Preliminary Budget and Allocation of Costs for the Subregional Wastewater System and notify the User Agencies of these costs by May 1st of each year. The Agreement further requires that the proposed budget and allocation of costs be reviewed by the Subregional Technical Advisory Committee (TAC), the Board of Public Utilities (BPU) and the Council of the City of Santa Rosa prior to noticing the partners of operating and debt service costs due. The Subregional O&M Fund budget request is up $1,227,451, or 4%, the Subregional cash-funded capital improvement program continues to increase at $1 million per year, as per agreement of the User Agencies, making this year’s budget request $3.2 million, and the Subregional debt service is seeing a one-time reduction of approximately $4.5 million in 2016/17. Overall, all User Agency required contributions will reduce for the 2016/17 budget year. The agencies may agree to make a one-time City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 8 City Council APRIL 12, 2016 contribution to Capital Projects to maintain a consistent annual allocation. RECOMMENDATION: It is recommended by the Water Department, the Subregional Technical Advisory Committee and the Board of Public Utilities that the Council, by resolution, approve the Preliminary 2016/17 Subregional System Operating and Maintenance, Capital Improvement and Debt Service Budget and Allocation of Costs for the purpose of notifying the participating Subregional User Agencies of their allocation of such costs. Attachments Staff Report Resolution Presentation 16. PUBLIC HEARINGS - NONE Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda. 17. WRITTEN COMMUNICATIONS - NONE 18. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker will be allowed three minutes. 19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 20. ADJOURNMENT OF MEETING 21. UPCOMING MEETINGS This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda. 21.1 UPCOMING MEETINGS LIST Attachments List City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 8 City Council APRIL 12, 2016 *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org 48 hours prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org