City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT MAY 17, 2016 12:00 P.M. - STUDY SESSION (COUNCIL CHAMBER) 3:30 P.M. - CLOSED SESSION (MAYOR'S CONFERENCE ROOM) 4:00 P.M. - REGULAR SESSION (COUNCIL CHAMBER) PUBLIC COMMENTS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. Comments from the public on non-agenda items will be heard under Agenda Items 13 and 17. This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. To address the Council you are requested to complete a yellow Speaker Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by submitting your comments to 100 Santa Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org. 12:00 P.M. (CITY COUNCIL CHAMBER) 1. CALL TO ORDER AND ROLL CALL Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 9 City Council MAY 17, 2016 2. STUDY SESSION Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken. 2.1 REVIEW OF FISCAL YEAR (FY) 2016-17 DEPARTMENT BUDGET REQUESTS, CAPITAL IMPROVEMENT PROGRAM FUNDING REQUESTS, AND COMMUNITY PROMOTIONS FUNDING REQUESTS This is part two of a two-part Study Session, with the first part having taken place on May 10, 2016. On day one, the City Council received an overview of the City’s financial condition, then a presentation of the City’s proposed Operations and Maintenance budget including information on each department’s request. This presentation included an overview of the City’s policy for funding Homeless and Affordable Housing programs with Real Property Transfer Tax (RPTT) and the Community Promotions funding requests for the upcoming fiscal year. At the May 17, 2016 Study Session, staff will finish the individual department budget presentations. The Study Session will conclude with a presentation of the City’s proposed Capital Improvement Program budget and City Manager’s closing comments. Information and department budgets will be presented in the following order: May 10, 2016 • Budget Overview • Overview of the Council Policy for Funding Homeless and Affordable Housing Programs with Real Property Transfer Tax • City Council • Community Promotions • City Manager’s Office • Office of Community Engagement • City Attorney’s Office • Human Resources • Finance/Non-Departmental • Information Technology • Planning and Economic Development City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 9 City Council MAY 17, 2016 • Recreation and Parks May 17, 2016 • Fire • Police • Housing and Community Services • Transportation and Public Works • Santa Rosa Water • Capital Improvement Program • City Manager’s Closing Comments The Council may ask questions and provide direction to staff. Attachments Staff Report Presentation Day 1 Presentation Day 2 2016-17_CITYWIDE_funding by project v2 2016-17_CITYWIDE_fundingbysource v2 2.2 PROPERTY ACQUISITION OPPORTUNITY; 2810 FOURTH STREET Council will be briefed on an opportunity to purchase a property that is located on a major intersection at Farmers Lane and Fourth Street that has potential for future City uses. Council will provide direction as to whether it wishes staff to pursue this opportunity. If staff is directed to pursue this opportunity, a discussion of price and terms would take place in closed session. Attachments Staff Report Attachment 1 Attachment 2 Presentation RECESS OPEN SESSION IN THE COUNCIL CHAMBER AND RECONVENE TO CLOSED SESSION IN THE MAYOR'S CONFERENCE ROOM 3:30 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 3. ANNOUNCEMENT OF CLOSED SESSION ITEMS City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 9 City Council MAY 17, 2016 Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 3.1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8) Property: 2810 Fourth Street, Santa Rosa - APN: 181-200-009 Agency Negotiator: Jill Scott, Right-of-Way Agent Negotiating Parties: Michael and Betty Asher Under Negotiations: Price and terms of payment. 3.2 PUBLIC EMPLOYEE APPOINTMENT (Government Code Section 54957) Title: City Attorney RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER 4:00 P.M. (CITY COUNCIL CHAMBER) 4. ANNOUNCEMENT OF ROLL CALL 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS 6.1 PROCLAMATION - ASIAN/PACIFIC ISLANDER HERITAGE MONTH Attachments Proclamation 6.2 PROCLAMATION - NATIONAL POLICE WEEK Attachments Proclamation 6.3 PRESENTATION - WATER AWARENESS MONTH POSTER CONTEST AWARDS 7. STAFF BRIEFINGS This time is reserved for City staff to provide a five-minute briefing to the City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 9 City Council MAY 17, 2016 Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 7.1 QUARTERLY CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS UPDATE The briefing will highlight the Survey Team’s role in completing CIP Projects. CIP Projects provide the infrastructure that is critical to the economic vitality and quality of life in Santa Rosa. Attachments Presentation 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 10. MAYOR'S/COUNCILMEMBERS’ REPORTS 10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 10.1.1 Council Subcommittee Reports 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.1.4 Association of Bay Area Governments (ABAG) 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.1.6 Sonoma Clean Power Authority (SCPA) 10.1.7 Sonoma County Waste Management Agency (SCWMA) 10.1.8 Other City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 9 City Council MAY 17, 2016 10.2 MATTERS FROM COUNCIL REGARDING FUTURE AGENDA ITEMS This time is reserved for Council to discuss whether to place matters on a future agenda for further discussion. 10.2.1 REQUEST FOR AGENDA ITEM REGARDING STAFFING FOR COUNCIL BACKGROUND: At the May 10, 2016, City Council meeting, Council Member Combs requested a future agenda item to discuss the concept of staffing for Council. Council Member Carlstrom concurred with the request. 11. APPROVAL OF MINUTES 11.1 April 12, 2016, Regular Meeting Attachments Draft Minutes 12. CONSENT ITEMS 12.1 MOTION - COOPERATIVE PURCHASE - CAMEL COMBINATION SEWER CLEANER VEHICLES RECOMMENDATION: It is recommended by the Finance, Transportation and Public Works, and Water Departments that the Council, by motion, approve a cooperative purchase of three combination sewer cleaning vehicles through the National Joint Powers Alliance (NJPA) Cooperative Agreement Contract #022014-HVC with 3T Equipment Company, Inc., Santa Rosa, CA in the amount not to exceed $1,372,133.55. Attachments Staff Report Attachment 1 Presentation 12.2 MOTION - COOPERATIVE PURCHASE - POLICE DEPARTMENT ESCALATION/DE-ESCALATION TRAINING SIMULATOR RECOMMENDATION: It is recommended by the Finance and Santa Rosa Police Departments that the Council, by motion, approve the cooperative purchase and award of a purchase order for an City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 9 City Council MAY 17, 2016 escalation/de-escalation training simulator to VirTra Systems of Tempe, Arizona in a not to exceed amount of $192,163.32. Attachments Staff Report Attachment 1 Presentation 12.3 RESOLUTION - CALIFORNIA TRANSIT SECURITY GRANT PROGRAM AND CALIFORNIA TRANSIT ASSISTANCE FUND FUNDING SUBMITTAL RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize the Director of Transportation and Public Works, or his designated representative, to execute and submit an appropriate funding claim pursuant to the terms of the California Transit Security Grant Program and California Transit Assistance Fund for funding from the Fiscal Year 2015/2016 for the purchase and installation of a security gate at the Transit Operations Building to improve security of the Municipal Services Center. Attachments Staff Report Resolution Presentation 12.4 RESOLUTION - TEMPORARY WAIVER OF PARKING FEES IN SPECIFIC AREAS FOR THE 2016 AMGEN TOUR OF CALIFORNIA AND THE LUTHER BURBANK ROSE PARADE RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, authorize the temporary waiver of parking fees, including fees imposed pursuant to City Code sections 11-24.030, 11-24.040, 11-24.050, and 11-24.100, in the Central Parking District on Friday, May 20 and Saturday, May 21, 2016, specifically between Brookwood Avenue, B Street, Seventh Street, and Sonoma Avenue, and including parking garages 5 and 9, and surface lots 2, 7, and 11 for the Luther Burbank Rose Parade and the Amgen Tour of California. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 9 City Council MAY 17, 2016 Attachments Staff Report Attachment 1 - Parking and Road Closure Map Resolution Presentation 12.5 ORDINANCE ADOPTION - AN INTERIM ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA IMPOSING A TEMPORARY (45 DAY) MORATORIUM ON CERTAIN RESIDENTIAL RENT INCREASES IN THE CITY OF SANTA ROSA RECOMMENDATION: This ordinance, introduced at the May 10, 2016, Regular Meeting by a 4-2-1 vote (Council Members Carlstrom, Combs, Coursey, Wysocky voting yes; Mayor Sawyer, Vice Mayor Schwedhelm voting no; Council Member Olivares absent), imposes a temporary (45 day) moratorium on certain residential rent increases in the City of Santa Rosa. Attachments Ordinance 13. PUBLIC COMMENT ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. 14. REPORT ITEMS - NONE 15. PUBLIC HEARINGS - NONE Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda. 16. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) 16.1 QUARTERLY CAPITAL IMPROVEMENT PROGRAM PROJECTS UPDATE: JANUARY - MARCH 2016 Provided for information. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 9 of 9 City Council MAY 17, 2016 Attachments Memo 17. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker will be allowed three minutes. 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 19. ADJOURNMENT OF MEETING 20. UPCOMING MEETINGS This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda. 20.1 UPCOMING MEETINGS LIST Attachments List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org 48 hours prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org