City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT SEPTEMBER 13, 2016 2:00 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 4:00 P.M. - REGULAR SESSION (COUNCIL CHAMBER) PUBLIC COMMENTS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. Comments from the public on non-agenda items will be heard under Agenda Items 13 and 17. This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. To address the Council you are requested to complete a yellow Speaker Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by submitting your comments to 100 Santa Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org. 2:00 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 11 City Council SEPTEMBER 13, 2016 addressed in Closed Session. 2.1 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Rhonda McKinnon, Interim Human Resources Director, and Jon Holtzman of Renne Sloan Holtzman Sakai, LLP. Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2) 2.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Seth McDonald v. State of California, City of Santa Rosa, et al. Sonoma County Superior Court Case No.: SCV-256495 RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER 3. STUDY SESSION (NONE) Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken. 4:00 P.M. (CITY COUNCIL CHAMBER) 4. ANNOUNCEMENT OF ROLL CALL 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS 6.1 PROCLAMATION - NATIONAL LATINO HERITAGE MONTH Attachments Proclamation 6.2 PROCLAMATION - RUSSIAN RIVER CLEANUP DAY Attachments Proclamation City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 11 City Council SEPTEMBER 13, 2016 6.3 PROCLAMATION - 8TH ANNUAL GANG PREVENTION AWARENESS WEEK Attachments Proclamation 7. STAFF BRIEFINGS This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 7.1 PROCESS IMPROVEMENT ACTION PLAN UPDATE - CITIZEN ACCESS Planning and Economic Development will update the Council on recent process improvements focused on expanding community access to services through increased counter hours and enhanced web features. Attachments Presentation 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 10. MAYOR'S/COUNCILMEMBERS’ REPORTS 10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 10.1.1 Council Subcommittee Reports 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.1.4 Association of Bay Area Governments (ABAG) City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 11 City Council SEPTEMBER 13, 2016 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.1.6 Sonoma Clean Power Authority (SCPA) 10.1.7 Sonoma County Waste Management Agency (SCWMA) 10.1.8 Other 11. APPROVAL OF MINUTES 11.1 July 19, 2016, Regular Meeting. Attachments Draft Minutes 11.2 July 26, 2016, Regular Meeting. Attachments Draft Minutes 12. CONSENT ITEMS 12.1 MOTION - COOPERATIVE PURCHASE - POLICE DEPARTMENT COMMUNICATION INFRASTRUCTURE EQUIPMENT RECOMMENDATION: It is recommended by the Finance and Police Departments that the Council, by motion, approve the cooperative purchase agreement for Motorola communication infrastructure equipment with Motorola Solutions Corporation of San Diego, California in an amount not to exceed $224,203.71. Attachments Staff Report Attachment 1 Presentation 12.2 MOTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT - LAND LOGISTICS, INC. RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by motion, approve the First Amendment to the Professional Services Agreement with Land Logistics, Inc., located in Davis, California, for contract planning services, adding City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 11 City Council SEPTEMBER 13, 2016 an additional amount of $100,000, for a total contracted amount not to exceed $200,000, and extending the term of the contract to September 30, 2017. Attachments Staff Report Attachment 1 – First Amendment to Professional Services Agreement Number F00 Presentation 12.3 MOTION - APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF SANTA ROSA AND COUNTY OF SONOMA FOR USE OF SOCOALERT SYSTEM RECOMMENDATION: It is recommended by the Fire Department that the Council, by motion approve the Memorandum of Understanding between the City of Santa Rosa and County of Sonoma for use of the SoCoAlert system. Attachments Staff Report Attachment 1 Presentation 12.4 RESOLUTION - ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 5316 GOLD DRIVE RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve the special assessment lien in the amount of $5,907.00 against the property located at 5316 Gold Drive for violations of the City Code that remain uncorrected by the responsible parties, David R. Knotts, and authorize recording of a lien and placing the assessment on the property tax roll for collection. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 11 City Council SEPTEMBER 13, 2016 Attachments Staff Report Attachment 1 - Administrative Enforcement Order Attachment 2 - Certificate of Service Attachment 3 - Case File Photographs Attachment 4 - Property Detail Report Attachment 5 - Vicinity Map Resolution Presentation 12.5 RESOLUTION - ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT1850 W. 3RD STREET RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve the special assessment lien in the amount of $6,269.75 against the property located at 1850 W. 3rd Street for violations of the City Code that remain uncorrected by the responsible parties, Paul and Annette Heidecker, and authorize recording of a lien and placing the assessment on the property tax roll for collection. Attachments Staff Report Attachment 1 - Administrative Enforcement Order Attachment 2 - Certificate of Service Attachment 3 - Case File Photographs Attachment 4 - Property Detail Report Attachment 5 - Vicinity Map Resolution Presentation 12.6 RESOLUTION - ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 50 CHARRO DRIVE RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve the special assessment lien in the amount of $17,092.50 against the property located at 50 Charro Drive for violations of the City Code that remain uncorrected by the responsible parties, M & T Bank, and authorize recording of a lien and placing the assessment on the property City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 11 City Council SEPTEMBER 13, 2016 tax roll for collection. Attachments Staff Report Attachment 1 - Administrative Enforcement Order Attachment 2 - Certificate of Service Attachment 3 - Case File Photographs Attachment 4 - Property Detail Report Attachment 5 - Vicinity Map Resolution Presentation 12.7 ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA ESTABLISHING SALARY AND OTHER COMPENSATION AND BENEFITS FOR THE CITY MANAGER RECOMMENDATION: This ordinance, introduced at the August 30, 2016, Regular Meeting by a 6-0-1 vote (Council Member Coursey absent), establishes salary and other compensation and benefits for the City Manager. Attachments Ordinance 13. PUBLIC COMMENT ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. 14. REPORT ITEMS 14.1 REPORT - COURTHOUSE SQUARE REUNIFICATION PROJECT UPDATE, EXPENDITURE REPORT, ROSENBERG FAMILY RECOGNITION AND SIDE STREET NAMING BACKGROUND: Council approved a revised master plan and awarded a contract for construction of the Courthouse Square Reunification project City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 11 City Council SEPTEMBER 13, 2016 on April 19, 2016. Construction commenced on May 23. This item will update the Council on the progress of the Courthouse Square Reunification project and provide information regarding expenditures for construction, construction management/inspection, and contingency. Action is needed regarding two historic plaques from the Rosenberg Fountain area of the Square and placement of a new plaque. Action is also needed to name the plaza and streets being constructed between Third and Fourth Streets. RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, (1) accept the Courthouse Square Reunification expenditure report and (2) authorize the plaque containing the name of Landscape Architect Leland H. Noel to be given to his daughter Pamela Noel; and by, two separate resolutions, (1) authorize replacement of a Rosenberg plaque in the Square, and (2) confirm the name of the plaza and street sections between Third and Fourth Streets as “Old Courthouse Square”. Attachments Staff Report Attachment 1 Attachment 2 Attachment 3 Resolution 1 Resolution 2 Presentation 14.2 REPORT - CALTRANS COOPERATIVE AGREEMENT NO. 04-2617 APPROVAL US HIGHWAY 101 - BICYCLE AND PEDESTRIAN BRIDGE BACKGROUND: The Project Initial Document (PID) will be completed in September 2016. The PID evaluated design variations and developed project evaluation documentation for Caltrans’ review and approval. Once the PID is complete, a Cooperative Agreement with Caltrans for the Project Approval and Environmental Documentation (PA&ED) phase is required to continue project development activities. Caltrans would provide Independent Quality Assurance and be the lead for environmental clearance under this new Cooperative Agreement No 04-2617. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 9 of 11 City Council SEPTEMBER 13, 2016 On June 15, 2016, the City Council, by Resolution No. 28801, approved the Budget for the City of Santa Rosa for Fiscal Year 2016-17, which included $500,000 for the preparation of US Highway 101 - Bicycle and Pedestrian Bridge Project Approval and Environmental Documentation (PA&ED). RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve a no cost Cooperative Agreement No.04-2617 between the State of California and the City of Santa Rosa authorizing Caltrans to provide Independent Quality Assurance for the Project Approval and Environmental Document (PA&ED) phase for the US Highway 101 - Bicycle and Pedestrian Bridge. Attachments Staff Report Attatchment 1 Resolution Exhibit A Presentation 14.3 REPORT - COUNCIL DIRECTION TO VOTING DELEGATE FOR LEAGUE OF CALIFORNIA CITIES 2016 ANNUAL CONFERENCE REGARDING COUNCIL POSITION ON THE RESOLUTION COMING BEFORE THE LEAGUE GENERAL ASSEMBLY BACKGROUND: Policy development is a vital and ongoing process within the League of California Cities for determining legislative and program strategies for important issues facing cities throughout California. Policies are submitted for consideration by the General Assembly at the Annual Conference to be voted on by delegates from the cities. Each member city has one Voting Delegate at the General Assembly, which will be held in Long Beach on October 5 - 7, 2016. This year, one resolution has been introduced for consideration by the Annual Conference: Resolution committing the League of California Cities to supporting Vision Zero, Toward Zero Deaths, and other programs or initiatives to make safety a top priority for transportation projects and policy formulation, while encouraging cities to pursue similar initiatives. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 10 of 11 City Council SEPTEMBER 13, 2016 RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by motion, consider taking a position on the resolution to provide direction to its Voting Delegate for the meeting of the League General Assembly. Attachments Staff Report Attachment Presentation 15. PUBLIC HEARINGS - NONE. Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda. 16. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) 16.1 LETTER OF SUPPORT - SB 879 (BEALL) AFFORDABLE HOUSING BOND ACT OF 2018. For Council action. Attachments Letter 17. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker will be allowed three minutes. 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 19. ADJOURNMENT OF MEETING 20. UPCOMING MEETINGS This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda. 20.1 UPCOMING MEETINGS LIST Attachments List City of Santa Rosa Regular Meeting Agenda and Summary Report Page 11 of 11 City Council SEPTEMBER 13, 2016 *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org 48 hours prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org