City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT OCTOBER 18, 2016 2:30 P.M. CLOSED SESSION (MAYOR'S CONFERENCE ROOM, ROOM 10) 4:00 P.M. - REGULAR SESSION (COUNCIL CHAMBER) PUBLIC COMMENTS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. Comments from the public on non-agenda items will be heard under Agenda Items 13 and 17. This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. To address the Council you are requested to complete a yellow Speaker Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by submitting your comments to 100 Santa Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org. 2:30 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 9 City Council OCTOBER 18, 2016 addressed in Closed Session. 2.1 PUBLIC EMPLOYEE - EVALUATION OF PERFORMANCE (Government Code section 54957(b)) Title: City Manager RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER 3. STUDY SESSION - NONE. Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken. 4:00 P.M. (CITY COUNCIL CHAMBER) 4. ANNOUNCEMENT OF ROLL CALL 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS - NONE. 7. STAFF BRIEFINGS - NONE This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 10. MAYOR'S/COUNCILMEMBERS’ REPORTS 10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 10.1.1 Council Subcommittee Reports City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 9 City Council OCTOBER 18, 2016 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.1.4 Association of Bay Area Governments (ABAG) 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.1.6 Sonoma Clean Power Authority (SCPA) 10.1.7 Sonoma County Waste Management Agency (SCWMA) 10.1.8 Other 11. APPROVAL OF MINUTES - NONE. 12. CONSENT ITEMS 12.1 MOTION - CONTRACT AWARD - DESIGN/BUILD SOLAR PHOTOVOLTAIC SYSTEM ON PARKING GARAGES RECOMMENDATION: It is recommended by the Finance Department that the Council, by motion, award a design-build contract to Sprig Electric, San Jose, California, for construction of solar photovoltaic systems on four public parking garages in the amount of $1,212,117.00 and approve a 15% contract contingency. Attachments Staff Report Attachment 1 Presentation 12.2 RESOLUTION - CORRECTION TO COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC SERVICES SUBRECIPIENT CONTRACT FUNDING AMOUNTS FOR FISCAL YEAR 2016/2017 RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, correct City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 9 City Council OCTOBER 18, 2016 the Community Development Block Grant (CDBG) subrecipient Public Services Resolution for Family Support Center to be shown as receiving $96,460 and Homeless Services Center to be shown as receiving $102,520. The numbers were transposed in the resolution; however, the contracts written and executed for each of these programs show the correct amounts. Attachments Staff Report Resolution Presentation 12.3 RESOLUTION - FILING OF GRANT APPLICATIONS WITH THE FEDERAL TRANSIT ADMINISTRATION RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize the City Manager or designee to execute and file the standard grant applications and all other required documentation with the Federal Transit Administration; acknowledging the City’s eligibility to continue to receive these grant funds as the City has for many years. Attachments Staff Report Resolution Presentation 13. PUBLIC COMMENT ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. 14. REPORT ITEMS 14.1 REPORT - COURTHOUSE SQUARE REUNIFICATION PROJECT UPDATE, EXPENDITURE REPORT AND CONTINGENCY ACTION BACKGROUND: This item will update the Council on the progress of the City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 9 City Council OCTOBER 18, 2016 Courthouse Square Reunification project and provide information regarding expenditures for construction, construction management/inspection, and contingency. Council action is recommended to approve additional construction contingency needed to complete the project as a result of upgrades to the electrical facilities. RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, accept the Courthouse Square Reunification expenditure report and approve additional construction contingency in the amount of $250,000 for electrical facility upgrades. Attachments Staff Report Presentation 14.2 REPORT - APPROVAL OF THE IRONMAN HOST VENUE Agreement FOR 2017 - 2021, AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL CONTRACTS AND AGREEMENTS RELATED TO THE IRONMAN AND IRONMAN 70.3 EVENTS BACKGROUND: The World Triathlon Corporation, owner and producer of Ironman and Ironman 70.3 Events, has asked Santa Rosa to host an Ironman and an Ironman 70.3 Event (Events) in the five consecutive years beginning in 2017 and ending in 2021. These Events will take place on the second Saturday in May and the 4th Saturday in July. The City of Santa Rosa and the Santa Rosa Chamber of Commerce are proposing to enter into a Memorandum of Understanding to outline the elements in the agreement that each entity will be responsible for to ensure all obligations under Event Agreement are addressed. The annual cost to produce these two events is estimated not to exceed $500,000. All funds to produce the events will be provided from the Santa Rosa Tourism Business Improvement Area, the Sonoma County Tourism Business Improvement Area, and additional fundraising. Based on analysis of similar Ironman events including the average stay and the average spending, Santa Rosa is expecting a return of $13.8M direct impact to our local economy (hotels, restaurants and other service) per year. RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve the City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 9 City Council OCTOBER 18, 2016 Ironman Host Venue Agreement, and authorize the City Manager, or designee, to approve and execute necessary contracts and agreements, including rental agreements related to the Ironman and Ironman 70.3 Events to be held in 2017, 2018, 2019, 2020, and 2021, in individual amounts that do not exceed $100,000. Attachments Staff Report Attachment 1 - Host Venue Agreement Attachment 2 - Draft MOU between the City of Santa Rosa and the Santa Rosa Ch Attachment 3 - 2016 Overview Attachment 4 - Economic Impact Report from Tourism Whistler Resolution Exhibit A Exhibit B Presentation 15. PUBLIC HEARINGS Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda. 15.1 PUBLIC HEARING - ROSELAND AREA PROJECTS BACKGROUND: The Roseland Area Projects include the Roseland Area/Sebastopol Road Specific Plan and preliminary work toward the future Roseland Area Annexation. The proposal includes the Specific Plan, amendments to the General Plan, Downtown Station Area Specific Plan, Zoning Code and Bicycle and Pedestrian Master Plan, Rezoning and Prezoning for consistency with the General Plan and Specific Plan, and a program level Environmental Impact Report (EIR). The Specific Plan addresses land use, circulation and infrastructure needs for the area located around the Southside Bus Transfer Center in southwest Santa Rosa. The Annexation is the study of potential incorporation into the City of Santa Rosa of five unincorporated County islands in southwest Santa Rosa (Roseland, Victoria Drive, W. Hearn Avenue, Brittain Lane and W. Third Street). The annexation of these areas is not part of the package being reviewed by the Council at this time. The EIR covers the impacts of the Specific Plan, proposed amendments, rezoning City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 9 City Council OCTOBER 18, 2016 and prezoning, and a future annexation. On September 8, 2016 the Planning Commission recommended (4-0-2-1) that the City Council certify the Final EIR, adopt the Specific Plan, subject to the recommended changes, and approve the associated amendments. RECOMMENDATION: It is recommended by the Planning Commission and the Planning and Economic Development Department that the Council, by resolution, certify the Final Environmental Impact Report for the Roseland Area/Sebastopol Road Specific Plan and Roseland Area Annexation, adopt the Roseland Area/Sebastopol Road Specific Plan, subject to the recommended changes outlined in Exhibit ‘C’ to the resolution, approve the Amendments to the General Plan and Bicycle and Pedestrian Master Plan, and introduce three ordinances approving Amendments to the Zoning Code and Rezoning and Prezoning parcels consistent with the General Plan and the Specific Plan. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 9 City Council OCTOBER 18, 2016 Attachments Staff Report Attachment 1 - Location Map Attachment 2 – Figure 3-1, Land Use Map Attachment 3 – Figure 4-3, Ped and Bike Network Map Attachment 4 - Proposed General Plan Text Amendments Attachment 5 - Proposed General Plan Land Use Amendments (by parcel) Attachment 6 - Proposed Downtown Station Area Specific Plan Amendments Attachment 7 - Proposed Zoning Code Text Amendments Attachment 8 - Proposed Parcel Rezoning (by parcel) Attachment 9 - Proposed Parcel Prezoning (by parcel) Attachment 10 - Proposed Bicycle and Pedestrian Master Plan Amendments Attachment 11 - Specific Plan Grant Requirements Attachment 12 - Minutes of the 5-19-16 Bicycle and Pedestrian Advisory Board Me Attachment 13 - Minutes of the 6-9-16, 6-23-16 and 9-8-16 PC Meetings Attachment 14 - Planning Commission Resolutions Attachment 15 - Public Correspondence Main Project Website Link Draft Specific Plan Link Draft and Final EIR Link Community Workshop Summaries Link Resolution EIR Resolution GPA, Downtown Station Area, Specific Plan , Statement of Overriding C Ordinance Zoning Code Text Amendments Resolution Bike Master Plan Amendment Ordinance Rezoning Ordinance Prezoning Presentation 16. WRITTEN COMMUNICATIONS - NONE. 17. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of City of Santa Rosa Regular Meeting Agenda and Summary Report Page 9 of 9 City Council OCTOBER 18, 2016 the Council. Each speaker will be allowed three minutes. 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 19. ADJOURNMENT OF MEETING 20. UPCOMING MEETINGS This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda. 20.1 UPCOMING MEETINGS LIST Attachments List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org 48 hours prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org