City Council
Regular MeetingSanta Rosa, CA · June 13, 2017
Minutes
City Hall, Council Chamber
City of Santa Rosa 100 Santa Rosa Ave
Santa Rosa, CA 95404
City Council
Regular Meeting Minutes - Final
Tuesday, June 13, 2017 3:00 PM
1. CALL TO ORDER AND ROLL CALL
Mayor Coursey called the closed session to order at 3:00 p.m.
Present: 7 - Mayor Chris Coursey, Vice Mayor Jack Tibbetts, Council Member
Julie Combs, Council Member Ernesto Olivares, Council Member
Chris Rogers, Council Member John Sawyer and Council Member
Tom Schwedhelm
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Mayor Coursey recessed the meeting to closed session at
3:00 p.m. to discuss Item 2.1 as listed on the agenda:
2.1 CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Sean McGlynn, City Manager;
Rhonda McKinnon, Interim Human Resources Director; and Jonathan
Holtzman, Burke Dunphy, and Art Hartinger, Renne Sloan Holtzman
Sakai, LLP.
Employee Organizations: Santa Rosa Firefighters Association - Local
1401 (representing City Employee Unit 2); Police Officers Association
(Employee Unit 5); Transit (Employee Unit 8); Police and Fire
Management (Employee Unit 9); Utility System Operators (Employee
Unit 16); Attorneys (Employee Unit 17), and Santa Rosa Management
Association (Employee Unit 18).
Mayor Coursey adjourned closed session at 3:38 p.m. and
reconvened the meeting to open session in the Council Chamber at
4:05 p.m.
3. STUDY SESSION - NONE.
4. ANNOUNCEMENT OF ROLL CALL
City of Santa Rosa
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City Council Regular Meeting Minutes - Final June 13, 2017
Present: 7 - Mayor Chris Coursey, Vice Mayor Jack Tibbetts, Council Member
Julie Combs, Council Member Ernesto Olivares, Council Member
Chris Rogers, Council Member John Sawyer and Council Member
Tom Schwedhelm
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
City Attorney Gallagher reported on Item 2.1 that Council provided
direction and that there was no action to report.
6. PROCLAMATIONS/PRESENTATIONS - NONE.
7. STAFF BRIEFINGS
7.1 CITY HALL SUSTAINABLE EDUCATION GARDEN PROJECT
UPDATE
The City Hall Sustainable Education Garden Project is nearing
completion. Staff will provide a brief update on the project and
information on the upcoming ribbon cutting celebration which is
scheduled for June 20, 2017.
Attachments: Presentation
Presented by Deb Lane, Water Resources Representative, and
Heaven Moore, Supervising Engineer.
This Item was received and filed.
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
10. MAYOR'S/COUNCILMEMBERS’ REPORTS
Mayor and Council Members made announcement and reports of
interest to the Council.
Vice Mayor Tibbetts requested a future agenda item to consider
increasing the amount of real property transfer tax towards the
affordable housing trust. Council Member Rogers concurred.
10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
City of Santa Rosa
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City Council Regular Meeting Minutes - Final June 13, 2017
10.1.1 Council Subcommittee Reports
10.1.2 Sonoma County Transportation Authority/Regional Climate
Protection Authority (SCTA/RCPA)
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
10.1.4 Association of Bay Area Governments (ABAG)
Council Member Combs provided a brief report.
10.1.5 Sonoma County Agricultural Preservation and Open Space District
Advisory Committee
10.1.6 Sonoma Clean Power Authority (SCPA)
10.1.7 Sonoma County Waste Management Agency (SCWMA)
10.1.8 Other
11. APPROVAL OF MINUTES
11.1 April 20-21, 2017, Special Meeting.
Attachments: Draft Special Minutes
Approved as submitted.
11.2 May 9, 2017, Special Meeting.
Attachments: Draft Special Minutes
Approved as submitted.
12. CONSENT ITEMS
Approval of the Consent Agenda
A motion was made by Vice Mayor Tibbetts, seconded by Council Member
Olivares, to waive reading of the text and adopt Consent Items 12.1 through
12.4. The motion carried by the following vote:
Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs,
Council Member Olivares, Council Member Rogers, Council Member
Sawyer and Council Member Schwedhelm
12.1 MOTION - CONTRACT AWARD - NEIGHBORHOOD STREETS
INITIATIVE AND ROSELAND STREET OVERLAY
City of Santa Rosa
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RECOMMENDATION: It is recommended by the Transportation and
Public Works Department that the Council, by motion, award Contract
No. C02086, Neighborhood Streets Initiative and Roseland Street
Overlay, in the amount of $2,373,476.40 to the lowest responsible
bidder, Ghilotti Construction Company, Inc. of Santa Rosa, CA, approve
a 10% contract contingency, and authorize a total contract amount of
$2,610,824.04. Funding for this project has been appropriated to
Account No.17565. The source of funds is General Fund.
Attachments: Staff Report
Attachment 1
Attachment 2
Presentation
This Consent - Motion was approved.
12.2 RESOLUTION - CONTRACT EXTENSION FIRST AMENDMENT TO
GENERAL SERVICES AGREEMENT - F000798 FOR UTILITY BILL
PRINTING AND MAILING SERVICES
RECOMMENDATION: It is recommended by the Finance Department
that the Council, by resolution, approve the First Amendment to General
Services Agreement Number F000798 for utility bill printing and mailing
services for a four-year extension with InfoSend, Inc., Anaheim,
California, in an amount not to exceed $321,844.
Attachments: Staff Report
Resolution
Exhibit A
Presentation
This Consent - Resolution was adopted.
RESOLUTION NO. RES-2017-092 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE FIRST
AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F000798
WITH INFOSEND, INC., ANAHEIM, CA
12.3 RESOLUTION - APPROPRIATIONS LIMIT FISCAL YEAR 2017-18
RECOMMENDATION: It is recommended by the Finance Department
(FY) that the Council, by resolution, (1) adopt the Article XIIIB
appropriation limit for the City of Santa Rosa at $249,110,000 for the FY
2017-18; and (2) approve the use of the inflation and population factors
used in the calculation of the limit for FY 2017-18.
City of Santa Rosa
Regular Meeting Minutes
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City Council Regular Meeting Minutes - Final June 13, 2017
Attachments: Staff Report
Resolution
Exhibit A
Presentation
This Consent - Resolution was adopted.
RESOLUTION NO. 2017-093 ENTITLED: RESOLUTION OF THE COUNCIL
OF THE CITY OF SANTA ROSA APPROVING THE FIRST AMENDMENT TO
GENERAL SERVICES AGREEMENT NUMBER F000798 WITH INFOSEND,
INC., ANAHEIM, CA
The time not yet being 5:00 p.m., Mayor Coursey took Report Item 14.1 before
Item 13.1 - Public Comment on Non-Agenda Matters.
13. PUBLIC COMMENT ON NON-AGENDA MATTERS
Peter Tscherneff spoke regarding various topics.
Mikeal O'Toole spoke regarding homelessness.
Mandy Palmer spoke regarding homeless encampments.
Anne Seeley spoke regarding engaging the youth to local
government.
Duane DeWitt spoke regarding homeless encampments.
Tom Brown spoke regarding the Chanate negotiations.
Thomas Ells spoke regarding safe parking.
14. REPORT ITEMS
14.1 REPORT - AMENDMENT TO THE MEASURE O IMPLEMENTATON
PLAN FOR ALL PROGRAMS
BACKGROUND: City staff is proposing changes to the Measure O
Transaction and Use Tax Implementation Plan (Implementation Plan).
Staff proposes to adjust the budget and forecasted budget for all
Measure O programs to align with the FY 2017-18 budget and budget
assumptions. In addition, staff proposes to make a change to the
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City Council Regular Meeting Minutes - Final June 13, 2017
Implementation Plan specific to the Violence Prevention program. The
change was reviewed and approved by the Measure O Citizen
Oversight Committee at their April 27, 2017 meeting.
RECOMMENDATION: It is recommended by the Finance, Police, Fire,
Recreation and Parks Departments, the City Manager’s Office, the
Office of Community Engagement and the Measure O Citizens’
Oversight Committee that the Council amend, by resolution, the
Transaction and Use Tax Implementation Plan to 1) adjust for Fiscal
Year (FY) 2017-18 budget and forecasted budget amounts for all
Measure O programs, and 2) to make a specific Implementation Plan
change to the Gang Prevention/Intervention Services (Violence
Prevention Partnership) program.
Attachments: Staff Report
Attachment 1
Resolution
Exhibit A
Presentation
Presented by Deborah Lauchner, Chief Financial Officer.
A motion was made by Council Member Rogers, seconded by Council
Member Olivares, to waive reading of the text and adopt:
RESOLUTION ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY
OF SANTA ROSA AMENDING THE TRANSACTION AND USE TAX
IMPLEMENTATION PLAN FOR POLICE, FIRE, AND GANG
PREVENTION/INTERVENTION SERVICES.
Pursuant to Ordinance No. 3860, six affirmative votes of the City Council
are necessary to approve the amendment to the Implementation Plan. The
motion failed by the following vote:
Yes: 5 - Vice Mayor Tibbetts, Council Member Olivares, Council Member
Rogers, Council Member Sawyer and Council Member Schwedhelm
No: 2 - Mayor Coursey and Council Member Combs
14.2 REPORT - URGENCY ORDINANCE TO IMPOSE A TEMPORARY
MORATORIUM ON THE ELIGIBILITY OF THE LIMITED LIGHT
INDUSTRIAL (-LIL) COMBINING DISTRICT FOR MEDICAL CANNABIS
COMMERCIAL CULTIVATION
BACKGROUND: Over the past year, the Council’s Cannabis Policy
City of Santa Rosa
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City Council Regular Meeting Minutes - Final June 13, 2017
Subcommittee has been working with staff and with cannabis industry
stakeholders to develop comprehensive policies to regulate medical
cannabis businesses within the city limits. On May 25, 2017, the City
Council Cannabis Policy Subcommittee directed staff to bring forward to
the City Council an Urgency Ordinance to temporarily remove the
Limited Light Industrial (-LIL) Combining District from the list of eligible
districts for medical cannabis commercial cultivation, pending further
study of the appropriateness of cannabis cultivation within that District.
Since the City’s interim medical cannabis cultivation ordinance (City
Code Chapter 20-46 Medical Cannabis Cultivation) went into effect in
April 2016, the City has been accepting Conditional Use Permit
applications for commercial medical cannabis cultivation in the Light
Industrial (IL), General Industrial (IG) and LIL zoning districts. This has
resulted in increased demand for properties in these zones. The
current vacancy rate for industrial property is 5%, adding to the
pressure on potential business operators to move quickly to purchase
or lease facilities that comply with the City’s Interim Cannabis
Regulations.
In contrast to the two other eligible zoning districts, the LIL Combining
District is an interim combining district that overlays an area identified
and zoned for future high density transit oriented housing development.
Concerns have been raised regarding the appropriateness of permitting
cannabis cultivation in that Combining District. While the matter is
further considered, the temporary suspension of the LIL zone from list of
eligible districts for medial cannabis commercial cultivation will avoid
unwarranted business expenditures and will provide timely, clear and
direct guidance to those looking to purchase or lease property in this
zone.
The proposed moratorium is an urgency ordinance under Government
Code section 65858 that would go into effect immediately upon
enactment and last for an initial period of 45 days. If, after the initial
period of 45 days, additional time is necessary for the issue to be
studied and regulations finalized, Council may adopt a subsequent
urgency ordinance to maintain the moratorium in effect for up to an
additional 10 months and 15 days. Under the City Charter, five
affirmative votes are necessary to adopt an urgency ordinance.
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RECOMMENDATION: It is recommended by the Planning and
Economic Development Department that the Council (1) adopt an
urgency ordinance to impose a temporary moratorium on the eligibility of
the Limited Light Industrial (-LIL) Combining District for medical
cannabis commercial cultivation, and (2) direct staff to return to the
Council on July 11, 2017 to present, for Council’s consideration, a
written report describing the measures taken to alleviate the condition
leading to the adoption of the urgency ordinance and to provide Council
an opportunity to determine whether to extend the temporary
moratorium on the eligibility of the LIL Combining District for medical
cannabis commercial cultivation for an additional 10 months and 15
days to allow additional time for study and finalization of appropriate
regulations.
Attachments: Staff Report
Ordinance
Presentation
Presented by Clare Hartman, Deputy Director.
PUBLIC COMMENT
Duane DeWitt spoke in support of the item.
A motion was made by Council Member Olivares, seconded by Vice Mayor
Tibbetts, to waive reading of the text and adopt:
ORDINANCE NO. ORD-2017-009 ENTITLED: AN URGENCY AND INTERIM
ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA IMPOSING
A FORTY-FIVE (45) DAY MORATORIUM ON THE ELIGIBILITY OF THE
LIMITED LIGHT INDUSTRIAL (-LIL) COMBINING DISTRICT FOR MEDICAL
CANNABIS COMMERCIAL CULTIVATION WITHIN THE CITY OF SANTA
ROSA.
The motion carried by the following vote:
Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs,
Council Member Olivares, Council Member Rogers, Council Member
Sawyer and Council Member Schwedhelm
15. PUBLIC HEARINGS
15.1 PUBLIC HEARING - ADOPTION OF THE CITY OF SANTA ROSA
OPERATIONS AND MAINTENANCE BUDGET FOR FY 2017-18 AND
City of Santa Rosa
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City Council Regular Meeting Minutes - Final June 13, 2017
FY 2017-18 CAPITAL IMPROVEMENT PROGRAM BUDGET
BACKGROUND: The City Council will hold a public hearing to consider
the FY 2017-18 Operations and Maintenance Budget, and the FY
2017-18 Capital Improvement Program (CIP) Budget. Staff will provide
an overview of the Operations and Maintenance Budget and the CIP
Budget along with details on any changes that have been included
since the May Study Sessions.
RECOMMENDATION: It is recommended by the City Manager and the
Finance Department that the Council, by four (4) resolutions, adopt the
City Fiscal Year (FY) 2017-18 Operations and Maintenance Budget,
and FY 2017-18 Capital Improvement Program Budget.
Attachments: Staff Report
Attachment 1
Attachment 2
Resolution - Primary
Exhibit A
Resolution - PFIF 2017.18
Resolution - Storm Water 2017.18
Resolution - Salary & Class Changes FY17-18
Public Hearing Notice
Presentation
REDLINE - Resolution -Salary & Class Changes FY17-18
REVISED - Resolution - Salary & Class Changes FY17-18
Primary Resolution revised at Council 6/13_FINAL
Salary & Class Reso revised at Council 6/13_FINAL
Budget Reso Primary_REDLINED
Budget Reso Salary Plan_REDLINED
Presented by Deborah Lauchner, Chief Financial Officer.
PUBLIC HEARING
Mayor Coursey opened the public hearing at 7:32 p.m.
Duane DeWitt spoke regarding maintaining parks.
Norma Doyle spoke in support of funding the Roseland Library.
Colleen Fernald spoke regarding the sustainability of the budget.
Anne Seeley spoke in support of Council questioning new
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City Council Regular Meeting Minutes - Final June 13, 2017
employee position starting range.
Thomas Ells spoke regarding in support of funding the homeless.
Seeing no one else wishing to speak, Mayor Coursey closed the
public hearing at 7:47 p.m.
A motion was made by Council Member Schwedhelm, seconded by
Council Member Olivares, to waive reading of the text as amended to
appropriate $350,000 from the General Fund unassigned fund balance to
the Department of Housing and Community Services to provide 12 months
of 50 bed Housing First focused shelter, Housing First safe parking,
Housing First winter program for SAY and pilot encampment management
program including storage, security, access and dump fees, Homeless Pilot
Program and adopt:
RESOLUTION NO. RES-2017-094 ENTITLED: RESOLUTION OF COUNCIL
OF THE CITY OF SANTA ROSA APPROVING THE BUDGET FOR THE CITY
OF SANTA ROSA FOR FISCAL YEAR 2017-18, THE CAPITAL
IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2017-18 AND
ESTABLISHING RESERVES FOR THE 2016-17 FISCAL YEAR.
The motion carried by the following vote:
Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs,
Council Member Olivares, Council Member Rogers, Council Member
Sawyer and Council Member Schwedhelm
A motion was made by Council Member Combs, seconded by Vice Mayor
Tibbetts, to waive reading of the text and adopt as amended to appropriate
an amount not to exceed $75,000 from the General Fund unassigned fund
balance to the Department of Housing and Community Services for
tenant-landlord legal services support, education and mediation,
Sub-recipient funding:
RESOLUTION NO. RES-2017-094 ENTITLED: RESOLUTION OF COUNCIL
OF THE CITY OF SANTA ROSA APPROVING THE BUDGET FOR THE CITY
OF SANTA ROSA FOR FISCAL YEAR 2017-18, THE CAPITAL
IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2017-18 AND
ESTABLISHING RESERVES FOR THE 2016-17 FISCAL YEAR
The motion carried by the following vote:
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City Council Regular Meeting Minutes - Final June 13, 2017
Yes: 5 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs,
Council Member Rogers and Council Member Schwedhelm
No: 2 - Council Member Olivares and Council Member Sawyer
A motion was made by Council Member Schwedhelm, seconded by
Council Member Olivares, to waive reading of the text and adopt as
amended:
RESOLUTION NO. RES-2017-094 ENTITLED: RESOLUTION OF COUNCIL
OF THE CITY OF SANTA ROSA APPROVING THE BUDGET FOR THE CITY
OF SANTA ROSA FOR FISCAL YEAR 2017-18, THE CAPITAL
IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2017-18 AND
ESTABLISHING RESERVES FOR THE 2016-17 FISCAL YEAR
The motion carried by the following vote:
Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs,
Council Member Olivares, Council Member Rogers, Council Member
Sawyer and Council Member Schwedhelm
A motion was made by Council Member Sawyer, seconded by Council
Member Rogers, to approve a substitute motion to create the new
classification of Communications and Intergovernmental Affairs Officer to
the City Manager's Office. The City Manager's Office will not fill this position
until such time as the Council approves the final job description and salary
range. The motion carried by the following vote:
Yes: 6 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs,
Council Member Olivares, Council Member Rogers and Council
Member Sawyer
No: 1 - Council Member Schwedhelm
A motion was made by Council Member Schwedhelm, seconded by
Council Member Olivares, to waive reading of the text and adopt:
RESOLUTION NO. RES-2017-095 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THAT PUBLIC
FACILITIES IMPROVEMENT FEES FUNDED (“PFIF”) PROJECTS
CONTAINED WITHIN THE CITY BUDGET AND THE CAPITAL
IMPROVEMENT PROGRAM DOCUMENT CONTINUE TO REPLACE THE
PFIF MAP AND LIST ON FILE WITH THE CITY ENGINEER AND MAKING
CERTAIN FINDINGS WITH REGARD TO CEQA REQUIREMENTS FOR THE
ADOPTION OF THE CITY BUDGET
The motion carried by the following vote:
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City Council Regular Meeting Minutes - Final June 13, 2017
Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs,
Council Member Olivares, Council Member Rogers, Council Member
Sawyer and Council Member Schwedhelm
A motion was made by Council Member Schwedhelm, seconded by Vice
Mayor Tibbetts, to waive reading of the text and adopt:
RESOLUTION NO. RES-2017-096 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA SETTING THE STORM WATER
UTILITY BUDGET AND DETERMINING THE AMOUNT OF ELIGIBLE
FUNDING THAT HAS BEEN RECEIVED FROM THE FLOOD CONTROL
ZONE 1A BENEFIT ASSESSMENT IN FISCAL YEAR 2016-17 AND BASED
THEREON SETTING THE STORM WATER ASSESSMENT PER
EQUIVALENT RESIDENTIAL UNIT FOR THE FISCAL YEAR 2017-18
The motion carried by the following vote:
Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs,
Council Member Olivares, Council Member Rogers, Council Member
Sawyer and Council Member Schwedhelm
A motion was made by Council Member Schwedhelm, seconded by Vice
Mayor Tibbetts, to waive reading of the text and adopt as amended:
RESOLUTION NO. RES-2017-097 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA AMENDING THE CITY
CLASSIFICATION AND SALARY PLAN AND AUTHORIZING THE CITY
MANAGER TO IMPLEMENT THESE CHANGES INCLUDED IN THE FISCAL
YEAR 2017-2018 BUDGET
The motion carried by the following vote:
Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs,
Council Member Olivares, Council Member Rogers, Council Member
Sawyer and Council Member Schwedhelm
16. WRITTEN COMMUNICATIONS - NONE.
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Colleen Fernald spoke regarding the need of a subcommittee.
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
City of Santa Rosa
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City Council Regular Meeting Minutes - Final June 13, 2017
19. ADJOURN (CONTINUE IF NEEDED) REGULAR CITY COUNCIL MEETING TO
RECONVENE AT 9:00 AM ON WEDNESDAY, JUNE 14, 2017, IN THE COUNCIL
CHAMBER
9:00 A.M. WEDNESDAY, JUNE 14, 2017, CITY COUNCIL CHAMBER (IF NEEDED)
20. CALL TO ORDER OF ADJOURNED REGULAR CITY COUNCIL MEETING AND
ROLL CALL
21. PUBLIC HEARINGS
21.1 PUBLIC HEARING - ADOPTION OF THE CITY OF SANTA ROSA
OPERATIONS AND MAINTENANCE BUDGET FOR FY 2017-18 AND
FY 2017-18 CAPITAL IMPROVEMENT PROGRAM BUDGET
BACKGROUND: The City Council will hold a public hearing to consider
the FY 2017-18 Operations and Maintenance Budget, and the FY
2017-18 Capital Improvement Program (CIP) Budget. Staff will provide
an overview of the Operations and Maintenance Budget and the CIP
Budget along with details on any changes that have been included
since the May Study Sessions.
RECOMMENDATION: It is recommended by the City Manager and the
Finance Department that the Council, by four (4) resolutions, adopt the
City Fiscal Year (FY) 2017-18 Operations and Maintenance Budget,
and FY 2017-18 Capital Improvement Program Budget.
Attachments: Staff Report
Attachment 1
Attachment 2
Resolution - Primary
Exhibit A
Resolution - PFIF 2017.18
Resolution - Storm Water 2017.18
Resolution - Salary & Class Changes FY17-18
Public Hearing Notice
Presentation
REDLINE - Resolution -Salary & Class Changes FY17-18
REVISED - Resolution - Salary & Class Changes FY17-18
Primary Resolution revised at Council 6/13_FINAL
Salary & Class Reso revised at Council 6/13_FINAL
Budget Reso Primary_REDLINED
Budget Reso Salary Plan_REDLINED
This item was adopted under Item 15.1.
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City Council Regular Meeting Minutes - Final June 13, 2017
22. ADJOURNMENT OF MEETING
Hearing no further business, Mayor Coursey adjourned the meeting
at 8:18 p.m. The next regularly scheduled meeting will take place on
June 20, 2017, at a time set by the Mayor.
Approved on: July 18, 2017
/s/
Daisy Gomez
City Clerk
Agenda
City of Santa Rosa City Hall, Council Chamber
100 Santa Rosa Ave
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
JUNE 13, 2017
3:00 P.M. CLOSED SESSION (MAYOR'S CONFERENCE ROOM 10)
4:00 P.M. - REGULAR SESSION (COUNCIL CHAMBER)
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on
all agenda items at the time each item is called. Comments on public hearing
items may be made when the hearing is opened.
Comments from the public on non-agenda items will be heard under Agenda
Items 13 and 17. This is the time when any person may address the Council
on matters not listed on this agenda, but which are within the subject matter
jurisdiction of the Council. The first public comment period on non-agenda
items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited
to ten speakers selected randomly by the Mayor. Each speaker will be
allowed three minutes. Speakers who do not have an opportunity to speak
during this time will be allowed to make public comment under Agenda Item
17.
To address the Council you are requested to complete a yellow Speaker
Card and give it to the City Clerk. If you are unable to or do not wish to wait
for the public comment portion of the agenda, you are encouraged to contact
the Council or City Clerk directly by submitting your comments to 100 Santa
Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org.
3:00 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Following the announcement of Closed Session items and prior to recess
into Closed Session, the public may speak up to three minutes on items to be
addressed in Closed Session.
2.1 CONFERENCE WITH LABOR NEGOTIATORS
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 10
City Council JUNE 13, 2017
(Government Code Section 54957.6)
Agency Designated Representatives: Sean McGlynn, City Manager;
Rhonda McKinnon, Interim Human Resources Director; and Jonathan
Holtzman, Burke Dunphy, and Art Hartinger, Renne Sloan Holtzman
Sakai, LLP.
Employee Organizations: Santa Rosa Firefighters Association - Local
1401 (representing City Employee Unit 2); Police Officers Association
(Employee Unit 5); Transit (Employee Unit 8); Police and Fire
Management (Employee Unit 9); Utility System Operators (Employee
Unit 16); Attorneys (Employee Unit 17), and Santa Rosa Management
Association (Employee Unit 18).
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN
THE COUNCIL CHAMBER
3. STUDY SESSION - NONE.
Study Session items are items for in-depth discussion and possible direction
to staff. No action will be taken.
4:00 P.M. (CITY COUNCIL CHAMBER)
4. ANNOUNCEMENT OF ROLL CALL
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
6. PROCLAMATIONS/PRESENTATIONS - NONE.
7. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the
Council on departmental issues of interest. No action will be taken on these
matters except to possibly place a particular item on a future agenda for
Council consideration.
7.1 CITY HALL SUSTAINABLE EDUCATION GARDEN PROJECT UPDATE
The City Hall Sustainable Education Garden Project is nearing
completion. Staff will provide a brief update on the project and
information on the upcoming ribbon cutting celebration which is
scheduled for June 20, 2017.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 10
City Council JUNE 13, 2017
Attachments Presentation
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
10. MAYOR'S/COUNCILMEMBERS’ REPORTS
10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
10.1.1 Council Subcommittee Reports
10.1.2 Sonoma County Transportation Authority/Regional Climate
Protection Authority (SCTA/RCPA)
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory
Committee
10.1.4 Association of Bay Area Governments (ABAG)
10.1.5 Sonoma County Agricultural Preservation and Open Space
District Advisory Committee
10.1.6 Sonoma Clean Power Authority (SCPA)
10.1.7 Sonoma County Waste Management Agency (SCWMA)
10.1.8 Other
11. APPROVAL OF MINUTES
11.1 April 20-21, 2017, Special Meeting.
Attachments Draft Special Minutes
11.2 May 9, 2017, Special Meeting.
Attachments Draft Special Minutes
12. CONSENT ITEMS
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 10
City Council JUNE 13, 2017
12.1 MOTION - CONTRACT AWARD - NEIGHBORHOOD STREETS
INITIATIVE AND ROSELAND STREET OVERLAY
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department that the Council, by motion, award Contract
No. C02086, Neighborhood Streets Initiative and Roseland Street
Overlay, in the amount of $2,373,476.40 to the lowest responsible bidder,
Ghilotti Construction Company, Inc. of Santa Rosa, CA, approve a 10%
contract contingency, and authorize a total contract amount of
$2,610,824.04. Funding for this project has been appropriated to Account
No.17565. The source of funds is General Fund.
Attachments Staff Report
Attachment 1
Attachment 2
Presentation
12.2 RESOLUTION - CONTRACT EXTENSION FIRST AMENDMENT TO
GENERAL SERVICES AGREEMENT - F000798 FOR UTILITY BILL
PRINTING AND MAILING SERVICES
RECOMMENDATION: It is recommended by the Finance Department
that the Council, by resolution, approve the First Amendment to General
Services Agreement Number F000798 for utility bill printing and mailing
services for a four-year extension with InfoSend, Inc., Anaheim,
California, in an amount not to exceed $321,844.
Attachments Staff Report
Resolution
Exhibit A
Presentation
12.3 RESOLUTION - APPROPRIATIONS LIMIT FISCAL YEAR 2017-18
RECOMMENDATION: It is recommended by the Finance Department
(FY) that the Council, by resolution, (1) adopt the Article XIIIB
appropriation limit for the City of Santa Rosa at $249,110,000 for the FY
2017-18; and (2) approve the use of the inflation and population factors
used in the calculation of the limit for FY 2017-18.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 5 of 10
City Council JUNE 13, 2017
Attachments Staff Report
Resolution
Exhibit A
Presentation
12.4 ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE
CITY OF SANTA ROSA AMENDING SECTION 11-08.060 AND
VARIOUS SECTIONS OF CHAPTER 11-24 OF THE SANTA ROSA
CITY CODE PERTAINING TO PARKING
RECOMMENDATION: This ordinance, introduced at the June 6, 2017,
Regular Meeting by a 5-0-2 vote (Combs and Sawyer absent, amends
section 11-08.060 and various sections of Chapter 11-24 of the Santa
Rosa City Code pertaining to parking.
Attachments Ordinance
13. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not
listed on this agenda, but which are within the subject matter jurisdiction of
the Council. This public comment period will begin no earlier than 5:00 p.m.
and will be limited to ten speakers selected randomly by the Mayor. Each
speaker will be allowed three minutes. Speakers who do not have an
opportunity to speak during this time will be allowed to make public comment
under Agenda Item 17.
14. REPORT ITEMS
14.1 REPORT - AMENDMENT TO THE MEASURE O IMPLEMENTATON
PLAN FOR ALL PROGRAMS
BACKGROUND: City staff is proposing changes to the Measure O
Transaction and Use Tax Implementation Plan (Implementation Plan).
Staff proposes to adjust the budget and forecasted budget for all
Measure O programs to align with the FY 2017-18 budget and budget
assumptions. In addition, staff proposes to make a change to the
Implementation Plan specific to the Violence Prevention program. The
change was reviewed and approved by the Measure O Citizen Oversight
Committee at their April 27, 2017 meeting.
RECOMMENDATION: It is recommended by the Finance, Police, Fire,
Recreation and Parks Departments, the City Manager’s Office, the Office
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 6 of 10
City Council JUNE 13, 2017
of Community Engagement and the Measure O Citizens’ Oversight
Committee that the Council amend, by resolution, the Transaction and
Use Tax Implementation Plan to 1) adjust for Fiscal Year (FY) 2017-18
budget and forecasted budget amounts for all Measure O programs, and
2) to make a specific Implementation Plan change to the Gang
Prevention/Intervention Services (Violence Prevention Partnership)
program.
Attachments Staff Report
Attachment 1
Resolution
Exhibit A
Presentation
14.2 REPORT - URGENCY ORDINANCE TO IMPOSE A TEMPORARY
MORATORIUM ON THE ELIGIBILITY OF THE LIMITED LIGHT
INDUSTRIAL (-LIL) COMBINING DISTRICT FOR MEDICAL CANNABIS
COMMERCIAL CULTIVATION
BACKGROUND: Over the past year, the Council’s Cannabis Policy
Subcommittee has been working with staff and with cannabis industry
stakeholders to develop comprehensive policies to regulate medical
cannabis businesses within the city limits. On May 25, 2017, the City
Council Cannabis Policy Subcommittee directed staff to bring forward to
the City Council an Urgency Ordinance to temporarily remove the Limited
Light Industrial (-LIL) Combining District from the list of eligible districts
for medical cannabis commercial cultivation, pending further study of the
appropriateness of cannabis cultivation within that District.
Since the City’s interim medical cannabis cultivation ordinance (City
Code Chapter 20-46 Medical Cannabis Cultivation) went into effect in
April 2016, the City has been accepting Conditional Use Permit
applications for commercial medical cannabis cultivation in the Light
Industrial (IL), General Industrial (IG) and LIL zoning districts. This has
resulted in increased demand for properties in these zones. The current
vacancy rate for industrial property is 5%, adding to the pressure on
potential business operators to move quickly to purchase or lease
facilities that comply with the City’s Interim Cannabis Regulations.
In contrast to the two other eligible zoning districts, the LIL Combining
District is an interim combining district that overlays an area identified
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 7 of 10
City Council JUNE 13, 2017
and zoned for future high density transit oriented housing development.
Concerns have been raised regarding the appropriateness of permitting
cannabis cultivation in that Combining District. While the matter is further
considered, the temporary suspension of the LIL zone from list of eligible
districts for medial cannabis commercial cultivation will avoid
unwarranted business expenditures and will provide timely, clear and
direct guidance to those looking to purchase or lease property in this
zone.
The proposed moratorium is an urgency ordinance under Government
Code section 65858 that would go into effect immediately upon
enactment and last for an initial period of 45 days. If, after the initial
period of 45 days, additional time is necessary for the issue to be studied
and regulations finalized, Council may adopt a subsequent urgency
ordinance to maintain the moratorium in effect for up to an additional 10
months and 15 days. Under the City Charter, five affirmative votes are
necessary to adopt an urgency ordinance.
RECOMMENDATION: It is recommended by the Planning and Economic
Development Department that the Council (1) adopt an urgency
ordinance to impose a temporary moratorium on the eligibility of the
Limited Light Industrial (-LIL) Combining District for medical cannabis
commercial cultivation, and (2) direct staff to return to the Council on July
11, 2017 to present, for Council’s consideration, a written report
describing the measures taken to alleviate the condition leading to the
adoption of the urgency ordinance and to provide Council an opportunity
to determine whether to extend the temporary moratorium on the
eligibility of the LIL Combining District for medical cannabis commercial
cultivation for an additional 10 months and 15 days to allow additional
time for study and finalization of appropriate regulations.
Attachments Staff Report
Ordinance
Presentation
15. PUBLIC HEARINGS
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon
thereafter as the matters are reached on the agenda.
15.1 PUBLIC HEARING - ADOPTION OF THE CITY OF SANTA ROSA
OPERATIONS AND MAINTENANCE BUDGET FOR FY 2017-18 AND
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 8 of 10
City Council JUNE 13, 2017
FY 2017-18 CAPITAL IMPROVEMENT PROGRAM BUDGET
BACKGROUND: The City Council will hold a public hearing to consider
the FY 2017-18 Operations and Maintenance Budget, and the FY
2017-18 Capital Improvement Program (CIP) Budget. Staff will provide
an overview of the Operations and Maintenance Budget and the CIP
Budget along with details on any changes that have been included since
the May Study Sessions.
RECOMMENDATION: It is recommended by the City Manager and the
Finance Department that the Council, by four (4) resolutions, adopt the
City Fiscal Year (FY) 2017-18 Operations and Maintenance Budget, and
FY 2017-18 Capital Improvement Program Budget.
Attachments Staff Report
Attachment 1
Attachment 2
Resolution - Primary
Exhibit A
Resolution - PFIF 2017.18
Resolution - Storm Water 2017.18
Resolution - Salary & Class Changes FY17-18
Public Hearing Notice
Presentation
16. WRITTEN COMMUNICATIONS - NONE.
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not
listed on this agenda, but which are within the subject matter jurisdiction of
the Council. Each speaker will be allowed three minutes.
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS
TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM,
RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
19. ADJOURN (CONTINUE IF NEEDED) REGULAR CITY COUNCIL
MEETING TO RECONVENE AT 9:00 AM ON WEDNESDAY, JUNE 14, 2017,
IN THE COUNCIL CHAMBER
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 9 of 10
City Council JUNE 13, 2017
9:00 A.M. WEDNESDAY, JUNE 14, 2017, CITY COUNCIL CHAMBER (IF
NEEDED)
20. CALL TO ORDER OF ADJOURNED REGULAR CITY COUNCIL
MEETING AND ROLL CALL
21. PUBLIC HEARINGS
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon
thereafter as the matters are reached on the agenda.
21.1 PUBLIC HEARING - ADOPTION OF THE CITY OF SANTA ROSA
OPERATIONS AND MAINTENANCE BUDGET FOR FY 2017-18 AND
FY 2017-18 CAPITAL IMPROVEMENT PROGRAM BUDGET
BACKGROUND: The City Council will hold a public hearing to consider
the FY 2017-18 Operations and Maintenance Budget, and the FY
2017-18 Capital Improvement Program (CIP) Budget. Staff will provide
an overview of the Operations and Maintenance Budget and the CIP
Budget along with details on any changes that have been included since
the May Study Sessions.
RECOMMENDATION: It is recommended by the City Manager and the
Finance Department that the Council, by four (4) resolutions, adopt the
City Fiscal Year (FY) 2017-18 Operations and Maintenance Budget, and
FY 2017-18 Capital Improvement Program Budget.
Attachments Staff Report
Attachment 1
Attachment 2
Resolution - Primary
Exhibit A
Resolution - PFIF 2017.18
Resolution - Storm Water 2017.18
Resolution - Salary & Class Changes FY17-18
Public Hearing Notice
Presentation
22. ADJOURNMENT OF MEETING
23. UPCOMING MEETINGS
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 10 of 10
City Council JUNE 13, 2017
This schedule is tentative and subject to change pending final publication
and posting of the City Council Meeting Agenda.
23.1 UPCOMING MEETINGS LIST
Attachments List
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or
treatment of or employment in, its programs or activities. Disability-related aids or services, including printed
information in alternate formats, to enable persons with disabilities to participate in public meetings are available
by contacting the City Clerk Office at 543-3015 or cityclerk@srcity.org one week prior to the meeting. TDD
543-3063
Meeting information can also be accessed via the internet at http://srcity.org
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on
this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10,
City Hall, 100 Santa Rosa Ave, during normal business hours.
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