Muyni
← Back to Santa Rosa

City Council

Regular Meeting

Santa Rosa, CA · June 13, 2017

AgendaMinutes

Minutes

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Ave Santa Rosa, CA 95404 City Council Regular Meeting Minutes - Final Tuesday, June 13, 2017 3:00 PM 1. CALL TO ORDER AND ROLL CALL Mayor Coursey called the closed session to order at 3:00 p.m. Present: 7 - Mayor Chris Coursey, Vice Mayor Jack Tibbetts, Council Member Julie Combs, Council Member Ernesto Olivares, Council Member Chris Rogers, Council Member John Sawyer and Council Member Tom Schwedhelm 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS Mayor Coursey recessed the meeting to closed session at 3:00 p.m. to discuss Item 2.1 as listed on the agenda: 2.1 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Sean McGlynn, City Manager; Rhonda McKinnon, Interim Human Resources Director; and Jonathan Holtzman, Burke Dunphy, and Art Hartinger, Renne Sloan Holtzman Sakai, LLP. Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Police Officers Association (Employee Unit 5); Transit (Employee Unit 8); Police and Fire Management (Employee Unit 9); Utility System Operators (Employee Unit 16); Attorneys (Employee Unit 17), and Santa Rosa Management Association (Employee Unit 18). Mayor Coursey adjourned closed session at 3:38 p.m. and reconvened the meeting to open session in the Council Chamber at 4:05 p.m. 3. STUDY SESSION - NONE. 4. ANNOUNCEMENT OF ROLL CALL City of Santa Rosa Regular Meeting Minutes Page 2 of 14 City Council Regular Meeting Minutes - Final June 13, 2017 Present: 7 - Mayor Chris Coursey, Vice Mayor Jack Tibbetts, Council Member Julie Combs, Council Member Ernesto Olivares, Council Member Chris Rogers, Council Member John Sawyer and Council Member Tom Schwedhelm 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS City Attorney Gallagher reported on Item 2.1 that Council provided direction and that there was no action to report. 6. PROCLAMATIONS/PRESENTATIONS - NONE. 7. STAFF BRIEFINGS 7.1 CITY HALL SUSTAINABLE EDUCATION GARDEN PROJECT UPDATE The City Hall Sustainable Education Garden Project is nearing completion. Staff will provide a brief update on the project and information on the upcoming ribbon cutting celebration which is scheduled for June 20, 2017. Attachments: Presentation Presented by Deb Lane, Water Resources Representative, and Heaven Moore, Supervising Engineer. This Item was received and filed. 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 10. MAYOR'S/COUNCILMEMBERS’ REPORTS Mayor and Council Members made announcement and reports of interest to the Council. Vice Mayor Tibbetts requested a future agenda item to consider increasing the amount of real property transfer tax towards the affordable housing trust. Council Member Rogers concurred. 10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) City of Santa Rosa Regular Meeting Minutes Page 3 of 14 City Council Regular Meeting Minutes - Final June 13, 2017 10.1.1 Council Subcommittee Reports 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.1.4 Association of Bay Area Governments (ABAG) Council Member Combs provided a brief report. 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.1.6 Sonoma Clean Power Authority (SCPA) 10.1.7 Sonoma County Waste Management Agency (SCWMA) 10.1.8 Other 11. APPROVAL OF MINUTES 11.1 April 20-21, 2017, Special Meeting. Attachments: Draft Special Minutes Approved as submitted. 11.2 May 9, 2017, Special Meeting. Attachments: Draft Special Minutes Approved as submitted. 12. CONSENT ITEMS Approval of the Consent Agenda A motion was made by Vice Mayor Tibbetts, seconded by Council Member Olivares, to waive reading of the text and adopt Consent Items 12.1 through 12.4. The motion carried by the following vote: Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs, Council Member Olivares, Council Member Rogers, Council Member Sawyer and Council Member Schwedhelm 12.1 MOTION - CONTRACT AWARD - NEIGHBORHOOD STREETS INITIATIVE AND ROSELAND STREET OVERLAY City of Santa Rosa Regular Meeting Minutes Page 4 of 14 City Council Regular Meeting Minutes - Final June 13, 2017 RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No. C02086, Neighborhood Streets Initiative and Roseland Street Overlay, in the amount of $2,373,476.40 to the lowest responsible bidder, Ghilotti Construction Company, Inc. of Santa Rosa, CA, approve a 10% contract contingency, and authorize a total contract amount of $2,610,824.04. Funding for this project has been appropriated to Account No.17565. The source of funds is General Fund. Attachments: Staff Report Attachment 1 Attachment 2 Presentation This Consent - Motion was approved. 12.2 RESOLUTION - CONTRACT EXTENSION FIRST AMENDMENT TO GENERAL SERVICES AGREEMENT - F000798 FOR UTILITY BILL PRINTING AND MAILING SERVICES RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the First Amendment to General Services Agreement Number F000798 for utility bill printing and mailing services for a four-year extension with InfoSend, Inc., Anaheim, California, in an amount not to exceed $321,844. Attachments: Staff Report Resolution Exhibit A Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2017-092 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE FIRST AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F000798 WITH INFOSEND, INC., ANAHEIM, CA 12.3 RESOLUTION - APPROPRIATIONS LIMIT FISCAL YEAR 2017-18 RECOMMENDATION: It is recommended by the Finance Department (FY) that the Council, by resolution, (1) adopt the Article XIIIB appropriation limit for the City of Santa Rosa at $249,110,000 for the FY 2017-18; and (2) approve the use of the inflation and population factors used in the calculation of the limit for FY 2017-18. City of Santa Rosa Regular Meeting Minutes Page 5 of 14 City Council Regular Meeting Minutes - Final June 13, 2017 Attachments: Staff Report Resolution Exhibit A Presentation This Consent - Resolution was adopted. RESOLUTION NO. 2017-093 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE FIRST AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F000798 WITH INFOSEND, INC., ANAHEIM, CA The time not yet being 5:00 p.m., Mayor Coursey took Report Item 14.1 before Item 13.1 - Public Comment on Non-Agenda Matters. 13. PUBLIC COMMENT ON NON-AGENDA MATTERS Peter Tscherneff spoke regarding various topics. Mikeal O'Toole spoke regarding homelessness. Mandy Palmer spoke regarding homeless encampments. Anne Seeley spoke regarding engaging the youth to local government. Duane DeWitt spoke regarding homeless encampments. Tom Brown spoke regarding the Chanate negotiations. Thomas Ells spoke regarding safe parking. 14. REPORT ITEMS 14.1 REPORT - AMENDMENT TO THE MEASURE O IMPLEMENTATON PLAN FOR ALL PROGRAMS BACKGROUND: City staff is proposing changes to the Measure O Transaction and Use Tax Implementation Plan (Implementation Plan). Staff proposes to adjust the budget and forecasted budget for all Measure O programs to align with the FY 2017-18 budget and budget assumptions. In addition, staff proposes to make a change to the City of Santa Rosa Regular Meeting Minutes Page 6 of 14 City Council Regular Meeting Minutes - Final June 13, 2017 Implementation Plan specific to the Violence Prevention program. The change was reviewed and approved by the Measure O Citizen Oversight Committee at their April 27, 2017 meeting. RECOMMENDATION: It is recommended by the Finance, Police, Fire, Recreation and Parks Departments, the City Manager’s Office, the Office of Community Engagement and the Measure O Citizens’ Oversight Committee that the Council amend, by resolution, the Transaction and Use Tax Implementation Plan to 1) adjust for Fiscal Year (FY) 2017-18 budget and forecasted budget amounts for all Measure O programs, and 2) to make a specific Implementation Plan change to the Gang Prevention/Intervention Services (Violence Prevention Partnership) program. Attachments: Staff Report Attachment 1 Resolution Exhibit A Presentation Presented by Deborah Lauchner, Chief Financial Officer. A motion was made by Council Member Rogers, seconded by Council Member Olivares, to waive reading of the text and adopt: RESOLUTION ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING THE TRANSACTION AND USE TAX IMPLEMENTATION PLAN FOR POLICE, FIRE, AND GANG PREVENTION/INTERVENTION SERVICES. Pursuant to Ordinance No. 3860, six affirmative votes of the City Council are necessary to approve the amendment to the Implementation Plan. The motion failed by the following vote: Yes: 5 - Vice Mayor Tibbetts, Council Member Olivares, Council Member Rogers, Council Member Sawyer and Council Member Schwedhelm No: 2 - Mayor Coursey and Council Member Combs 14.2 REPORT - URGENCY ORDINANCE TO IMPOSE A TEMPORARY MORATORIUM ON THE ELIGIBILITY OF THE LIMITED LIGHT INDUSTRIAL (-LIL) COMBINING DISTRICT FOR MEDICAL CANNABIS COMMERCIAL CULTIVATION BACKGROUND: Over the past year, the Council’s Cannabis Policy City of Santa Rosa Regular Meeting Minutes Page 7 of 14 City Council Regular Meeting Minutes - Final June 13, 2017 Subcommittee has been working with staff and with cannabis industry stakeholders to develop comprehensive policies to regulate medical cannabis businesses within the city limits. On May 25, 2017, the City Council Cannabis Policy Subcommittee directed staff to bring forward to the City Council an Urgency Ordinance to temporarily remove the Limited Light Industrial (-LIL) Combining District from the list of eligible districts for medical cannabis commercial cultivation, pending further study of the appropriateness of cannabis cultivation within that District. Since the City’s interim medical cannabis cultivation ordinance (City Code Chapter 20-46 Medical Cannabis Cultivation) went into effect in April 2016, the City has been accepting Conditional Use Permit applications for commercial medical cannabis cultivation in the Light Industrial (IL), General Industrial (IG) and LIL zoning districts. This has resulted in increased demand for properties in these zones. The current vacancy rate for industrial property is 5%, adding to the pressure on potential business operators to move quickly to purchase or lease facilities that comply with the City’s Interim Cannabis Regulations. In contrast to the two other eligible zoning districts, the LIL Combining District is an interim combining district that overlays an area identified and zoned for future high density transit oriented housing development. Concerns have been raised regarding the appropriateness of permitting cannabis cultivation in that Combining District. While the matter is further considered, the temporary suspension of the LIL zone from list of eligible districts for medial cannabis commercial cultivation will avoid unwarranted business expenditures and will provide timely, clear and direct guidance to those looking to purchase or lease property in this zone. The proposed moratorium is an urgency ordinance under Government Code section 65858 that would go into effect immediately upon enactment and last for an initial period of 45 days. If, after the initial period of 45 days, additional time is necessary for the issue to be studied and regulations finalized, Council may adopt a subsequent urgency ordinance to maintain the moratorium in effect for up to an additional 10 months and 15 days. Under the City Charter, five affirmative votes are necessary to adopt an urgency ordinance. City of Santa Rosa Regular Meeting Minutes Page 8 of 14 City Council Regular Meeting Minutes - Final June 13, 2017 RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council (1) adopt an urgency ordinance to impose a temporary moratorium on the eligibility of the Limited Light Industrial (-LIL) Combining District for medical cannabis commercial cultivation, and (2) direct staff to return to the Council on July 11, 2017 to present, for Council’s consideration, a written report describing the measures taken to alleviate the condition leading to the adoption of the urgency ordinance and to provide Council an opportunity to determine whether to extend the temporary moratorium on the eligibility of the LIL Combining District for medical cannabis commercial cultivation for an additional 10 months and 15 days to allow additional time for study and finalization of appropriate regulations. Attachments: Staff Report Ordinance Presentation Presented by Clare Hartman, Deputy Director. PUBLIC COMMENT Duane DeWitt spoke in support of the item. A motion was made by Council Member Olivares, seconded by Vice Mayor Tibbetts, to waive reading of the text and adopt: ORDINANCE NO. ORD-2017-009 ENTITLED: AN URGENCY AND INTERIM ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA IMPOSING A FORTY-FIVE (45) DAY MORATORIUM ON THE ELIGIBILITY OF THE LIMITED LIGHT INDUSTRIAL (-LIL) COMBINING DISTRICT FOR MEDICAL CANNABIS COMMERCIAL CULTIVATION WITHIN THE CITY OF SANTA ROSA. The motion carried by the following vote: Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs, Council Member Olivares, Council Member Rogers, Council Member Sawyer and Council Member Schwedhelm 15. PUBLIC HEARINGS 15.1 PUBLIC HEARING - ADOPTION OF THE CITY OF SANTA ROSA OPERATIONS AND MAINTENANCE BUDGET FOR FY 2017-18 AND City of Santa Rosa Regular Meeting Minutes Page 9 of 14 City Council Regular Meeting Minutes - Final June 13, 2017 FY 2017-18 CAPITAL IMPROVEMENT PROGRAM BUDGET BACKGROUND: The City Council will hold a public hearing to consider the FY 2017-18 Operations and Maintenance Budget, and the FY 2017-18 Capital Improvement Program (CIP) Budget. Staff will provide an overview of the Operations and Maintenance Budget and the CIP Budget along with details on any changes that have been included since the May Study Sessions. RECOMMENDATION: It is recommended by the City Manager and the Finance Department that the Council, by four (4) resolutions, adopt the City Fiscal Year (FY) 2017-18 Operations and Maintenance Budget, and FY 2017-18 Capital Improvement Program Budget. Attachments: Staff Report Attachment 1 Attachment 2 Resolution - Primary Exhibit A Resolution - PFIF 2017.18 Resolution - Storm Water 2017.18 Resolution - Salary & Class Changes FY17-18 Public Hearing Notice Presentation REDLINE - Resolution -Salary & Class Changes FY17-18 REVISED - Resolution - Salary & Class Changes FY17-18 Primary Resolution revised at Council 6/13_FINAL Salary & Class Reso revised at Council 6/13_FINAL Budget Reso Primary_REDLINED Budget Reso Salary Plan_REDLINED Presented by Deborah Lauchner, Chief Financial Officer. PUBLIC HEARING Mayor Coursey opened the public hearing at 7:32 p.m. Duane DeWitt spoke regarding maintaining parks. Norma Doyle spoke in support of funding the Roseland Library. Colleen Fernald spoke regarding the sustainability of the budget. Anne Seeley spoke in support of Council questioning new City of Santa Rosa Regular Meeting Minutes Page 10 of 14 City Council Regular Meeting Minutes - Final June 13, 2017 employee position starting range. Thomas Ells spoke regarding in support of funding the homeless. Seeing no one else wishing to speak, Mayor Coursey closed the public hearing at 7:47 p.m. A motion was made by Council Member Schwedhelm, seconded by Council Member Olivares, to waive reading of the text as amended to appropriate $350,000 from the General Fund unassigned fund balance to the Department of Housing and Community Services to provide 12 months of 50 bed Housing First focused shelter, Housing First safe parking, Housing First winter program for SAY and pilot encampment management program including storage, security, access and dump fees, Homeless Pilot Program and adopt: RESOLUTION NO. RES-2017-094 ENTITLED: RESOLUTION OF COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE BUDGET FOR THE CITY OF SANTA ROSA FOR FISCAL YEAR 2017-18, THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2017-18 AND ESTABLISHING RESERVES FOR THE 2016-17 FISCAL YEAR. The motion carried by the following vote: Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs, Council Member Olivares, Council Member Rogers, Council Member Sawyer and Council Member Schwedhelm A motion was made by Council Member Combs, seconded by Vice Mayor Tibbetts, to waive reading of the text and adopt as amended to appropriate an amount not to exceed $75,000 from the General Fund unassigned fund balance to the Department of Housing and Community Services for tenant-landlord legal services support, education and mediation, Sub-recipient funding: RESOLUTION NO. RES-2017-094 ENTITLED: RESOLUTION OF COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE BUDGET FOR THE CITY OF SANTA ROSA FOR FISCAL YEAR 2017-18, THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2017-18 AND ESTABLISHING RESERVES FOR THE 2016-17 FISCAL YEAR The motion carried by the following vote: City of Santa Rosa Regular Meeting Minutes Page 11 of 14 City Council Regular Meeting Minutes - Final June 13, 2017 Yes: 5 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs, Council Member Rogers and Council Member Schwedhelm No: 2 - Council Member Olivares and Council Member Sawyer A motion was made by Council Member Schwedhelm, seconded by Council Member Olivares, to waive reading of the text and adopt as amended: RESOLUTION NO. RES-2017-094 ENTITLED: RESOLUTION OF COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE BUDGET FOR THE CITY OF SANTA ROSA FOR FISCAL YEAR 2017-18, THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2017-18 AND ESTABLISHING RESERVES FOR THE 2016-17 FISCAL YEAR The motion carried by the following vote: Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs, Council Member Olivares, Council Member Rogers, Council Member Sawyer and Council Member Schwedhelm A motion was made by Council Member Sawyer, seconded by Council Member Rogers, to approve a substitute motion to create the new classification of Communications and Intergovernmental Affairs Officer to the City Manager's Office. The City Manager's Office will not fill this position until such time as the Council approves the final job description and salary range. The motion carried by the following vote: Yes: 6 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs, Council Member Olivares, Council Member Rogers and Council Member Sawyer No: 1 - Council Member Schwedhelm A motion was made by Council Member Schwedhelm, seconded by Council Member Olivares, to waive reading of the text and adopt: RESOLUTION NO. RES-2017-095 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THAT PUBLIC FACILITIES IMPROVEMENT FEES FUNDED (“PFIF”) PROJECTS CONTAINED WITHIN THE CITY BUDGET AND THE CAPITAL IMPROVEMENT PROGRAM DOCUMENT CONTINUE TO REPLACE THE PFIF MAP AND LIST ON FILE WITH THE CITY ENGINEER AND MAKING CERTAIN FINDINGS WITH REGARD TO CEQA REQUIREMENTS FOR THE ADOPTION OF THE CITY BUDGET The motion carried by the following vote: City of Santa Rosa Regular Meeting Minutes Page 12 of 14 City Council Regular Meeting Minutes - Final June 13, 2017 Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs, Council Member Olivares, Council Member Rogers, Council Member Sawyer and Council Member Schwedhelm A motion was made by Council Member Schwedhelm, seconded by Vice Mayor Tibbetts, to waive reading of the text and adopt: RESOLUTION NO. RES-2017-096 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA SETTING THE STORM WATER UTILITY BUDGET AND DETERMINING THE AMOUNT OF ELIGIBLE FUNDING THAT HAS BEEN RECEIVED FROM THE FLOOD CONTROL ZONE 1A BENEFIT ASSESSMENT IN FISCAL YEAR 2016-17 AND BASED THEREON SETTING THE STORM WATER ASSESSMENT PER EQUIVALENT RESIDENTIAL UNIT FOR THE FISCAL YEAR 2017-18 The motion carried by the following vote: Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs, Council Member Olivares, Council Member Rogers, Council Member Sawyer and Council Member Schwedhelm A motion was made by Council Member Schwedhelm, seconded by Vice Mayor Tibbetts, to waive reading of the text and adopt as amended: RESOLUTION NO. RES-2017-097 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING THE CITY CLASSIFICATION AND SALARY PLAN AND AUTHORIZING THE CITY MANAGER TO IMPLEMENT THESE CHANGES INCLUDED IN THE FISCAL YEAR 2017-2018 BUDGET The motion carried by the following vote: Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs, Council Member Olivares, Council Member Rogers, Council Member Sawyer and Council Member Schwedhelm 16. WRITTEN COMMUNICATIONS - NONE. 17. PUBLIC COMMENTS ON NON-AGENDA MATTERS Colleen Fernald spoke regarding the need of a subcommittee. 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] City of Santa Rosa Regular Meeting Minutes Page 13 of 14 City Council Regular Meeting Minutes - Final June 13, 2017 19. ADJOURN (CONTINUE IF NEEDED) REGULAR CITY COUNCIL MEETING TO RECONVENE AT 9:00 AM ON WEDNESDAY, JUNE 14, 2017, IN THE COUNCIL CHAMBER 9:00 A.M. WEDNESDAY, JUNE 14, 2017, CITY COUNCIL CHAMBER (IF NEEDED) 20. CALL TO ORDER OF ADJOURNED REGULAR CITY COUNCIL MEETING AND ROLL CALL 21. PUBLIC HEARINGS 21.1 PUBLIC HEARING - ADOPTION OF THE CITY OF SANTA ROSA OPERATIONS AND MAINTENANCE BUDGET FOR FY 2017-18 AND FY 2017-18 CAPITAL IMPROVEMENT PROGRAM BUDGET BACKGROUND: The City Council will hold a public hearing to consider the FY 2017-18 Operations and Maintenance Budget, and the FY 2017-18 Capital Improvement Program (CIP) Budget. Staff will provide an overview of the Operations and Maintenance Budget and the CIP Budget along with details on any changes that have been included since the May Study Sessions. RECOMMENDATION: It is recommended by the City Manager and the Finance Department that the Council, by four (4) resolutions, adopt the City Fiscal Year (FY) 2017-18 Operations and Maintenance Budget, and FY 2017-18 Capital Improvement Program Budget. Attachments: Staff Report Attachment 1 Attachment 2 Resolution - Primary Exhibit A Resolution - PFIF 2017.18 Resolution - Storm Water 2017.18 Resolution - Salary & Class Changes FY17-18 Public Hearing Notice Presentation REDLINE - Resolution -Salary & Class Changes FY17-18 REVISED - Resolution - Salary & Class Changes FY17-18 Primary Resolution revised at Council 6/13_FINAL Salary & Class Reso revised at Council 6/13_FINAL Budget Reso Primary_REDLINED Budget Reso Salary Plan_REDLINED This item was adopted under Item 15.1. City of Santa Rosa Regular Meeting Minutes Page 14 of 14 City Council Regular Meeting Minutes - Final June 13, 2017 22. ADJOURNMENT OF MEETING Hearing no further business, Mayor Coursey adjourned the meeting at 8:18 p.m. The next regularly scheduled meeting will take place on June 20, 2017, at a time set by the Mayor. Approved on: July 18, 2017 /s/ Daisy Gomez City Clerk

Agenda

City of Santa Rosa City Hall, Council Chamber 100 Santa Rosa Ave Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT JUNE 13, 2017 3:00 P.M. CLOSED SESSION (MAYOR'S CONFERENCE ROOM 10) 4:00 P.M. - REGULAR SESSION (COUNCIL CHAMBER) PUBLIC COMMENTS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. Comments from the public on non-agenda items will be heard under Agenda Items 13 and 17. This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. To address the Council you are requested to complete a yellow Speaker Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by submitting your comments to 100 Santa Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org. 3:00 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 2.1 CONFERENCE WITH LABOR NEGOTIATORS City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 10 City Council JUNE 13, 2017 (Government Code Section 54957.6) Agency Designated Representatives: Sean McGlynn, City Manager; Rhonda McKinnon, Interim Human Resources Director; and Jonathan Holtzman, Burke Dunphy, and Art Hartinger, Renne Sloan Holtzman Sakai, LLP. Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Police Officers Association (Employee Unit 5); Transit (Employee Unit 8); Police and Fire Management (Employee Unit 9); Utility System Operators (Employee Unit 16); Attorneys (Employee Unit 17), and Santa Rosa Management Association (Employee Unit 18). RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER 3. STUDY SESSION - NONE. Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken. 4:00 P.M. (CITY COUNCIL CHAMBER) 4. ANNOUNCEMENT OF ROLL CALL 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS - NONE. 7. STAFF BRIEFINGS This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 7.1 CITY HALL SUSTAINABLE EDUCATION GARDEN PROJECT UPDATE The City Hall Sustainable Education Garden Project is nearing completion. Staff will provide a brief update on the project and information on the upcoming ribbon cutting celebration which is scheduled for June 20, 2017. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 10 City Council JUNE 13, 2017 Attachments Presentation 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 10. MAYOR'S/COUNCILMEMBERS’ REPORTS 10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 10.1.1 Council Subcommittee Reports 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.1.4 Association of Bay Area Governments (ABAG) 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.1.6 Sonoma Clean Power Authority (SCPA) 10.1.7 Sonoma County Waste Management Agency (SCWMA) 10.1.8 Other 11. APPROVAL OF MINUTES 11.1 April 20-21, 2017, Special Meeting. Attachments Draft Special Minutes 11.2 May 9, 2017, Special Meeting. Attachments Draft Special Minutes 12. CONSENT ITEMS City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 10 City Council JUNE 13, 2017 12.1 MOTION - CONTRACT AWARD - NEIGHBORHOOD STREETS INITIATIVE AND ROSELAND STREET OVERLAY RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No. C02086, Neighborhood Streets Initiative and Roseland Street Overlay, in the amount of $2,373,476.40 to the lowest responsible bidder, Ghilotti Construction Company, Inc. of Santa Rosa, CA, approve a 10% contract contingency, and authorize a total contract amount of $2,610,824.04. Funding for this project has been appropriated to Account No.17565. The source of funds is General Fund. Attachments Staff Report Attachment 1 Attachment 2 Presentation 12.2 RESOLUTION - CONTRACT EXTENSION FIRST AMENDMENT TO GENERAL SERVICES AGREEMENT - F000798 FOR UTILITY BILL PRINTING AND MAILING SERVICES RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the First Amendment to General Services Agreement Number F000798 for utility bill printing and mailing services for a four-year extension with InfoSend, Inc., Anaheim, California, in an amount not to exceed $321,844. Attachments Staff Report Resolution Exhibit A Presentation 12.3 RESOLUTION - APPROPRIATIONS LIMIT FISCAL YEAR 2017-18 RECOMMENDATION: It is recommended by the Finance Department (FY) that the Council, by resolution, (1) adopt the Article XIIIB appropriation limit for the City of Santa Rosa at $249,110,000 for the FY 2017-18; and (2) approve the use of the inflation and population factors used in the calculation of the limit for FY 2017-18. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 10 City Council JUNE 13, 2017 Attachments Staff Report Resolution Exhibit A Presentation 12.4 ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION 11-08.060 AND VARIOUS SECTIONS OF CHAPTER 11-24 OF THE SANTA ROSA CITY CODE PERTAINING TO PARKING RECOMMENDATION: This ordinance, introduced at the June 6, 2017, Regular Meeting by a 5-0-2 vote (Combs and Sawyer absent, amends section 11-08.060 and various sections of Chapter 11-24 of the Santa Rosa City Code pertaining to parking. Attachments Ordinance 13. PUBLIC COMMENT ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. 14. REPORT ITEMS 14.1 REPORT - AMENDMENT TO THE MEASURE O IMPLEMENTATON PLAN FOR ALL PROGRAMS BACKGROUND: City staff is proposing changes to the Measure O Transaction and Use Tax Implementation Plan (Implementation Plan). Staff proposes to adjust the budget and forecasted budget for all Measure O programs to align with the FY 2017-18 budget and budget assumptions. In addition, staff proposes to make a change to the Implementation Plan specific to the Violence Prevention program. The change was reviewed and approved by the Measure O Citizen Oversight Committee at their April 27, 2017 meeting. RECOMMENDATION: It is recommended by the Finance, Police, Fire, Recreation and Parks Departments, the City Manager’s Office, the Office City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 10 City Council JUNE 13, 2017 of Community Engagement and the Measure O Citizens’ Oversight Committee that the Council amend, by resolution, the Transaction and Use Tax Implementation Plan to 1) adjust for Fiscal Year (FY) 2017-18 budget and forecasted budget amounts for all Measure O programs, and 2) to make a specific Implementation Plan change to the Gang Prevention/Intervention Services (Violence Prevention Partnership) program. Attachments Staff Report Attachment 1 Resolution Exhibit A Presentation 14.2 REPORT - URGENCY ORDINANCE TO IMPOSE A TEMPORARY MORATORIUM ON THE ELIGIBILITY OF THE LIMITED LIGHT INDUSTRIAL (-LIL) COMBINING DISTRICT FOR MEDICAL CANNABIS COMMERCIAL CULTIVATION BACKGROUND: Over the past year, the Council’s Cannabis Policy Subcommittee has been working with staff and with cannabis industry stakeholders to develop comprehensive policies to regulate medical cannabis businesses within the city limits. On May 25, 2017, the City Council Cannabis Policy Subcommittee directed staff to bring forward to the City Council an Urgency Ordinance to temporarily remove the Limited Light Industrial (-LIL) Combining District from the list of eligible districts for medical cannabis commercial cultivation, pending further study of the appropriateness of cannabis cultivation within that District. Since the City’s interim medical cannabis cultivation ordinance (City Code Chapter 20-46 Medical Cannabis Cultivation) went into effect in April 2016, the City has been accepting Conditional Use Permit applications for commercial medical cannabis cultivation in the Light Industrial (IL), General Industrial (IG) and LIL zoning districts. This has resulted in increased demand for properties in these zones. The current vacancy rate for industrial property is 5%, adding to the pressure on potential business operators to move quickly to purchase or lease facilities that comply with the City’s Interim Cannabis Regulations. In contrast to the two other eligible zoning districts, the LIL Combining District is an interim combining district that overlays an area identified City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 10 City Council JUNE 13, 2017 and zoned for future high density transit oriented housing development. Concerns have been raised regarding the appropriateness of permitting cannabis cultivation in that Combining District. While the matter is further considered, the temporary suspension of the LIL zone from list of eligible districts for medial cannabis commercial cultivation will avoid unwarranted business expenditures and will provide timely, clear and direct guidance to those looking to purchase or lease property in this zone. The proposed moratorium is an urgency ordinance under Government Code section 65858 that would go into effect immediately upon enactment and last for an initial period of 45 days. If, after the initial period of 45 days, additional time is necessary for the issue to be studied and regulations finalized, Council may adopt a subsequent urgency ordinance to maintain the moratorium in effect for up to an additional 10 months and 15 days. Under the City Charter, five affirmative votes are necessary to adopt an urgency ordinance. RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council (1) adopt an urgency ordinance to impose a temporary moratorium on the eligibility of the Limited Light Industrial (-LIL) Combining District for medical cannabis commercial cultivation, and (2) direct staff to return to the Council on July 11, 2017 to present, for Council’s consideration, a written report describing the measures taken to alleviate the condition leading to the adoption of the urgency ordinance and to provide Council an opportunity to determine whether to extend the temporary moratorium on the eligibility of the LIL Combining District for medical cannabis commercial cultivation for an additional 10 months and 15 days to allow additional time for study and finalization of appropriate regulations. Attachments Staff Report Ordinance Presentation 15. PUBLIC HEARINGS Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda. 15.1 PUBLIC HEARING - ADOPTION OF THE CITY OF SANTA ROSA OPERATIONS AND MAINTENANCE BUDGET FOR FY 2017-18 AND City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 10 City Council JUNE 13, 2017 FY 2017-18 CAPITAL IMPROVEMENT PROGRAM BUDGET BACKGROUND: The City Council will hold a public hearing to consider the FY 2017-18 Operations and Maintenance Budget, and the FY 2017-18 Capital Improvement Program (CIP) Budget. Staff will provide an overview of the Operations and Maintenance Budget and the CIP Budget along with details on any changes that have been included since the May Study Sessions. RECOMMENDATION: It is recommended by the City Manager and the Finance Department that the Council, by four (4) resolutions, adopt the City Fiscal Year (FY) 2017-18 Operations and Maintenance Budget, and FY 2017-18 Capital Improvement Program Budget. Attachments Staff Report Attachment 1 Attachment 2 Resolution - Primary Exhibit A Resolution - PFIF 2017.18 Resolution - Storm Water 2017.18 Resolution - Salary & Class Changes FY17-18 Public Hearing Notice Presentation 16. WRITTEN COMMUNICATIONS - NONE. 17. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker will be allowed three minutes. 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 19. ADJOURN (CONTINUE IF NEEDED) REGULAR CITY COUNCIL MEETING TO RECONVENE AT 9:00 AM ON WEDNESDAY, JUNE 14, 2017, IN THE COUNCIL CHAMBER City of Santa Rosa Regular Meeting Agenda and Summary Report Page 9 of 10 City Council JUNE 13, 2017 9:00 A.M. WEDNESDAY, JUNE 14, 2017, CITY COUNCIL CHAMBER (IF NEEDED) 20. CALL TO ORDER OF ADJOURNED REGULAR CITY COUNCIL MEETING AND ROLL CALL 21. PUBLIC HEARINGS Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda. 21.1 PUBLIC HEARING - ADOPTION OF THE CITY OF SANTA ROSA OPERATIONS AND MAINTENANCE BUDGET FOR FY 2017-18 AND FY 2017-18 CAPITAL IMPROVEMENT PROGRAM BUDGET BACKGROUND: The City Council will hold a public hearing to consider the FY 2017-18 Operations and Maintenance Budget, and the FY 2017-18 Capital Improvement Program (CIP) Budget. Staff will provide an overview of the Operations and Maintenance Budget and the CIP Budget along with details on any changes that have been included since the May Study Sessions. RECOMMENDATION: It is recommended by the City Manager and the Finance Department that the Council, by four (4) resolutions, adopt the City Fiscal Year (FY) 2017-18 Operations and Maintenance Budget, and FY 2017-18 Capital Improvement Program Budget. Attachments Staff Report Attachment 1 Attachment 2 Resolution - Primary Exhibit A Resolution - PFIF 2017.18 Resolution - Storm Water 2017.18 Resolution - Salary & Class Changes FY17-18 Public Hearing Notice Presentation 22. ADJOURNMENT OF MEETING 23. UPCOMING MEETINGS City of Santa Rosa Regular Meeting Agenda and Summary Report Page 10 of 10 City Council JUNE 13, 2017 This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda. 23.1 UPCOMING MEETINGS LIST Attachments List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk Office at 543-3015 or cityclerk@srcity.org one week prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.

Get email alerts for Santa Rosa

A daily email when new agendas and minutes are posted.

Report an issue with this meeting