City Council

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 City Council Regular Meeting Minutes - Final Tuesday, March 20, 2018 4:00 PM 1. CALL TO ORDER AND ROLL CALL Mayor Coursey called the meeting to order at 4:01 p.m. Present: 7 - Mayor Chris Coursey, Vice Mayor Chris Rogers, Council Member Julie Combs, Council Member Ernesto Olivares, Council Member John Sawyer, Council Member Tom Schwedhelm and Council Member Jack Tibbetts 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE. 3. STUDY SESSION - NONE. 4. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 5. PROCLAMATIONS/PRESENTATIONS 5.1 PROCLAMATION - NATIONAL SURVEYORS WEEK Attachments: Proclamation Council Member Combs read the proclamation and presented it to Mike Jones, Santa Rosa Surveyor. 6. STAFF BRIEFINGS 6.1 FIRE RECOVERY AND REBUILD UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff. Paul Lowenthal, Assistant Fire Marshal, provided a brief report. PUBLIC COMMENT Duane DeWitt requested for housing updates from those affected by the wildfires; that residents from Journey's End with mobile home units that are ready to move back in would be allowed to do so; and that housing be expedited by building alternative housing. City of Santa Rosa Regular Meeting Minutes Page 2 of 12 City Council Regular Meeting Minutes - Final March 20, 2018 This item was received and filed. 6.2 PARKING GARAGE SOLAR PROJECT UPDATE This item is provided to update Council on the Parking Garage Solar Project progress and is for information only. No action will be taken. Attachments: Staff Report Presentation This item was continued to a future meeting. 6.3 STATUS OF CODE ENFORCEMENT CONCERNING BODEAN ASPHALT PLANT This item is provided to update the Council on the status of the BoDean Code Enforcement Ruling provided by the Administrative Hearing Officer and subsequent Design Review and Building Permit Applications. No action will be taken. David Guhin, Director of Planning and Economic Development, and David Gouin, Director of Housing and Community Services, provided a brief report. PUBLIC COMMENT Duane DeWitt spoke in support of enforcing Bodean asphalt plant to comply. Michael Allen, Capital Development Coalition, spoke in support of enforcing Bodean asphalt plant to comply. This item was received and filed. 7. CITY MANAGER’S/CITY ATTORNEY’S REPORTS There was nothing to report. 8. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS There were no abstentions made. 9. MAYOR'S/COUNCILMEMBERS’ REPORTS The Mayor and Council Members made announcements and reports of interest to the Council. City of Santa Rosa Regular Meeting Minutes Page 3 of 12 City Council Regular Meeting Minutes - Final March 20, 2018 9.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 9.1.1 Council Subcommittee Reports Council Member Sawyer provided a brief report on the Sesquicentennial Ad Hoc Subcommittee. 9.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 9.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 9.1.4 Association of Bay Area Governments (ABAG) 9.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 9.1.6 Sonoma Clean Power Authority (SCPA) 9.1.7 Sonoma County Waste Management Agency (SCWMA) 9.1.8 Groundwater Sustainability Agency (GSA) 9.1.9 Other Council Member Rogers provided a brief report on the Build and Rebuild Ad Hoc Subcommittee. Council Member Schwedhelm provided a brief report on the Build and Rebuild Ad Hoc Subcommittee and the Financing Infrastructure Ad Hoc Subcommittee. Mayor Coursey provided a brief report on the Yosemite Policymakers Conference. 10. APPROVAL OF MINUTES - NONE. 11. CONSENT ITEMS PUBLIC COMMENT Duane DeWitt spoke regarding Item 11.6; expressed concerns to City of Santa Rosa Regular Meeting Minutes Page 4 of 12 City Council Regular Meeting Minutes - Final March 20, 2018 the conditions of the homeless in the Roseland area; and spoke in support of using containers and other non-traditional structures to be placed at the KBBF location to house the homeless. Thomas Ells spoke in opposition to Item 11.7. Approval of the Consent Agenda A motion was made by Vice Mayor Rogers, seconded by Council Member Olivares, to waive reading of the text and adopt Consent Items 11.1 through 11.8. The motion carried by the following vote: Yes: 6 - Mayor Coursey, Vice Mayor Rogers, Council Member Combs, Council Member Olivares, Council Member Sawyer and Council Member Schwedhelm Absent: 1 - Council Member Tibbetts 11.1 RESOLUTION - AUTHORIZING APPLICATION TO THE LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) FOR $252,853 IN FY 2017-18 FUNDS AND AUTHORIZING THE DIRECTOR OF TRANSPORTATION AND PUBLIC WORKS TO SIGN THE CERTIFICATIONS AND ASSURANCES AND AUTHORIZING THE MAYOR TO SIGN THE AUTHORIZED AGENT FORM RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, 1) authorize the Director of Transportation and Public Works or designee to request $252,853 in Low Carbon Transit Operations Program (LCTOP) funds to assist in operating the improved service on Route 1, 2, and 15 in the CityBus system; 2) authorize the Mayor to execute the authorized agent form; 3) authorize the Director of Transportation and Public Works to execute all other documentation, including the certifications and assurances documents; and 4) authorize the Chief Financial Officer to increase appropriations in revenue and expenditures by the approved grant award. Attachments: Staff Report Resolution Exhibit A Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2018-040 ENTITLED: RESOLUTION OF THE City of Santa Rosa Regular Meeting Minutes Page 5 of 12 City Council Regular Meeting Minutes - Final March 20, 2018 COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING APPLICATION TO THE LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) FOR $252,853 IN FY 2017-18 FUNDS AND AUTHORIZING THE DIRECTOR OF TRANSPORTATION AND PUBLIC WORKS TO SIGN THE CERTIFICATIONS AND ASSURANCES AND AUTHORIZING THE MAYOR TO SIGN THE AUTHORIZED AGENT FORM 11.2 RESOLUTION - TRANSPORTATION DEVELOPMENT ACT (TDA) ARTICLE 3 GRANT APPLICATION FOR FISCAL YEAR 2018/2019 RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, request that the Metropolitan Transportation Commission (MTC) allocate $90,000 from Fiscal Year (FY) 2018/2019 Transportation Development Act (TDA) Article 3 funds; authorize the Director of Transportation and Public Works to file the application and other required documents to install Class II bike lanes on E Street between College Avenue and Sonoma Avenue and authorize the Chief Financial Officer to increase appropriations in JL Key 17593 by $90,000 of TDA Article 3 funds for the project. Attachments: Staff Report Attachment 1 Attachment 2 Resolution Exhibit A Exhibit B Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2018-041 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA REQUESTING THE ALLOCATION OF FISCAL YEAR 2018/2019 TRANSPORTATION DEVELOPMENT ACT, ARTICLE 3- PEDESTRIAN/BICYCLE PROJECT FUNDING FROM THE METROPOLITAN TRANSPORTATION COMMISSION 11.3 RESOLUTION - BID AWARD SOLE MANUFACTURER PURCHASE ORDERS FOR 2018 FORD POLICE INTERCEPTOR SUVS RECOMMENDATION: It is recommended by the Finance, Transportation & Public Works (TPW), and Police Departments, that the Council, by resolution, approve sole manufacturer bid awards and issuance of purchase orders for fourteen (14) 2018 Ford Police City of Santa Rosa Regular Meeting Minutes Page 6 of 12 City Council Regular Meeting Minutes - Final March 20, 2018 Interceptor SUVs to Hansel Ford, Santa Rosa, CA, in the total amount not to exceed $483,812.25, and sixteen (16) 2018 Ford Police Interceptor SUVs to Towne Ford Sales, Redwood City, CA in the amount of $542,656.70. Attachments: Staff Report Resolution Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2018-042 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING TWO SOLE MANUFACTURER BID AWARDS AND ISSUANCE OF PURCHASE ORDERS FOR: 1) FOURTEEN (14) 2018 FORD POLICE INTERCEPTOR SUV’S TO HANSEL FORD, SANTA ROSA, CA. IN AN AMOUNT NOT TO EXCEED $483,812.25; AND 2) SIXTEEN (16) 2018 FORD POLICE INTERCEPTOR SUV’s TO TOWNE FORD SALES, REDWOOD CITY, CA IN THE AMOUNT OF $542,656.70 11.4 RESOLUTION - APPROVAL OF COOPERATIVE PURCHASE FOR FIRE DEPARTMENT PORTABLE RADIO REPLACEMENT THROUGH HOUSTON-GALVESTON AREA COUNCIL (H-GAC) COOPERATIVE PURCHASING PROGRAM RECOMMENDATION: It is recommended by the Finance and Fire Departments that the Council, by resolution, 1) approve the Houston-Galveston Area Council (H-GAC) Interlocal Contract 10-2428, 2) authorize the utilization of the agreement between H-GAC and Motorola Solutions, Inc. RA05-15, and 3) authorize the issuance of a Purchase Order for Motorola portable radios with Motorola Solutions, Inc. of Farmers Branch, Texas, in an amount not to exceed $225,000. Attachments: Staff Report Resolution Exhibit A Exhibit B Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2018-043 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) INTERLOCAL CONTRACT 10-2428, THE UTILIZATION OF THE AGREEMENT BETWEEN City of Santa Rosa Regular Meeting Minutes Page 7 of 12 City Council Regular Meeting Minutes - Final March 20, 2018 H-GAC AND MOTOROLA SOLUTIONS, INC. RA05-15 AND THE ISSUANCE OF A PURCHASE ORDER FOR MOTOROLA PORTABLE RADIOS TO MOTOROLA SOLUTIONS, INC. IN AN AMOUNT NOT TO EXCEED $225,000 11.5 RESOLUTION - BID AWARD - GENERAL SERVICES AGREEMENTS F001651 RECOMMENDATION: It is recommended by the Finance, Police, Transportation and Public Works, and Recreation and Parks Departments that the Council, by resolution, approve bid award and issuance of three year General Services Agreement (GSA) F001651 to DHS Private Security Inc., Canoga Park, CA for unarmed security services, in the amount of $197,883. Attachments: Staff Report Resolution Exhibit A Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2018-044 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A BID AWARD AND ISSUANCE OF THREE YEAR GENERAL SERVICE AGREEMENT TO DHS PRIVATE SECURITY INC. FOR UNARMED SECURITY SERVICES 11.6 RESOLUTION - AMENDMENT TO GRANT AGREEMENT FOR HOMELESS OUTREACH SERVICES TEAM (HOST) PROGRAM PROVIDING FUNDING FOR LANDLORD INCENTIVES AND RAPID RE-HOUSING (HOUSING FIRST FUND) RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve the following 1) an Amendment to Grant Agreement for Homeless Outreach Services Team (HOST) Program with Catholic Charities of the Diocese of Santa Rosa, in the amount of $200,000, providing funding for landlord incentives and rapid re-housing (Housing First Fund), bringing the total amount under the agreement to $686,450 for Fiscal Year 2017/2018; and 2) amend the Fiscal Year 2017/2018 adopted budget within the General Fund and Homeless Shelter Operations Fund to appropriate funding for this purpose in the total amount of $200,000. City of Santa Rosa Regular Meeting Minutes Page 8 of 12 City Council Regular Meeting Minutes - Final March 20, 2018 Attachments: Staff Report Resolution Exhibit A Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2018-045 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA 1) APPROVING THE SECOND AMENDMENT TO GRANT AGREEMENT BETWEEN THE CITY OF SANTA ROSA AND CATHOLIC CHARITIES OF THE DIOCESE OF SANTA ROSA FOR THE HOMELESS OUTREACH SERVICES TEAM PROGRAM FOR FISCAL YEAR 2017/2018; AND 2) AMENDING THE FISCAL YEAR 2017/2018 ADOPTED BUDGET WITHIN THE GENERAL FUND AND HOMELESS SHELTER OPERATIONS FUND 11.7 ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA, ADDING ARTICLE V TO CHAPTER 6-56 OF THE SANTA ROSA CITY CODE RELATING TO THE ESTABLISHMENT OF COMMUNITY BENEFIT DISTRICTS RECOMMENDATION: This ordinance, introduced at the March 13, 2018, Regular Meeting by a unanimous vote, adds Article V to Chapter 6-56 of the Santa Rosa City Code relating to the establishment of Community Benefit Districts. Attachments: Ordinance This Consent - Ordinance was adopted. ORDINANCE NO. ORD-2018-004 ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA, ADDING ARTICLE V TO CHAPTER 6-56 OF THE SANTA ROSA CITY CODE RELATING TO THE ESTABLISHMENT OF COMMUNITY BENEFIT DISTRICTS 11.8 ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLE 20 OF THE SANTA ROSA CITY CODE - RECLASSIFICATION OF PROPERTY LOCATED AT 2375 LOS OLIVOS ROAD, APN 181-010-040, TO THE RR-20 (RURAL RESIDENTIAL) DISTRICT - FILE NUMBER: REZ17-009 RECOMMENDATION: This ordinance, introduced at the March 13, 2018, Regular Meeting by a unanimous vote, amends Title 20 of the Santa Rosa City Code - Reclassification of Property located at 2375 City of Santa Rosa Regular Meeting Minutes Page 9 of 12 City Council Regular Meeting Minutes - Final March 20, 2018 Los Olivos Road, APN 181-010-040, to the RR-20 (Rural Residential) District - File Number: REZ17-009. Attachments: Ordinance This Consent - Ordinance was adopted. ORDINANCE NO. ORD-2018-005 ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLE 20 OF THE SANTA ROSA CITY CODE – RECLASSIFICATION OF PROPERTY LOCATED AT 2375 LOS OLIVOS ROAD, APN 181-010-040, TO THE RR-20 (RURAL RESIDENTIAL) DISTRICT - FILE NUMBER: REZ17-009 12. PUBLIC COMMENT ON NON-AGENDA MATTERS Duane DeWitt spoke regarding the Veterans Day event held on March 31, 2018. Mio Villagomez spoke regarding Bodean asphalt plant; the concerns of non-compliance of regulations and the consequences; and in support of housing the homeless. Peter Shidler spoke in support of rebuilding homes with fire proof alternative materials; and requested that Council consider creating a forum with city staff to use insulated concrete form structures. Elizabeth Neylon spoke regarding the need of land lines at the Courthouse Square; and the need of public restrooms hours at the transit mall to match the bus schedule hours. Arlie Haig spoke in opposition to the increase rate of waste management services. Scott Wagner spoke regarding the concerns of the homeless not having any where to go; and in support of homeless encampments. Council Member Olivares left the meeting at 5:30 p.m. 13. REPORT ITEMS 13.1 REPORT - US HIGHWAY 101 - BICYCLE AND PEDESTRIAN BRIDGE City of Santa Rosa Regular Meeting Minutes Page 10 of 12 City Council Regular Meeting Minutes - Final March 20, 2018 ADDITIONAL ALTERNATIVE EVALUATION BACKGROUND: In June 2017, BKF was hired to complete the Project Approval and Environmental Document (PA&ED) phase, required by Caltrans, and to prepare the environmental document with a detailed analysis for the Edwards Avenue-Elliott Avenue bridge alignment. Santa Rosa Junior College is now a willing partner with the city and open to discussion about relinquishing right of way if needed to make the project a reality. RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve Amendment No. 1 to Project Work Order No. A010119-2016-01, with BKF Engineers, of Pleasanton, CA for the US Highway 101 - Bicycle and Pedestrian Bridge Project (Proposed Project), Project Report and Environmental Documentation (PA&ED) to evaluate an additional project location, the Range Avenue-Bear Cub Way alignment, increasing the contract amount by $379,344.00, for a total amount of $1,286,903.00. Attachments: Staff Report Attachment 1 Resolution Exhibit A Presentation Presented by Chris Catbagan, Associate Civil Engineer, and David Montague, Supervising Engineer of the Transportation and Public Works Department. PUBLIC COMMENT Anne Seeley, Concerned Citizens for Santa Rosa, spoke in support of the item. Willard Richards spoke in support of the item. Jack Swearengen spoke in opposition to the item. David Harris spoke in opposition to the item. City of Santa Rosa Regular Meeting Minutes Page 11 of 12 City Council Regular Meeting Minutes - Final March 20, 2018 Thomas Ells spoke in opposition to the item. Peter Tscherneff spoke in opposition to the item. A motion was made by Council Member Combs, seconded by Council Member Schwedhelm, to waive reading of the text and adopt: RESOLUTION NO. RES-2018-046 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING AN AMENDMENT TO THE PROJECT WORK ORDER WITH BKF ENGINEERS FOR THE ENVIRONMENTAL STUDY EVALUATION OF AN ADDITIONAL BRIDGE ALIGNMENT FOR THE US HIGHWAY 101 – BICYCLE AND PEDESTRIAN BRIDGE IMPROVEMENT The motion carried by the following vote: Yes: 6 - Mayor Coursey, Vice Mayor Rogers, Council Member Combs, Council Member Sawyer, Council Member Schwedhelm and Council Member Tibbetts Absent: 1 - Council Member Olivares 14. PUBLIC HEARINGS - NONE. 15. WRITTEN COMMUNICATIONS - NONE. 16. PUBLIC COMMENTS ON NON-AGENDA MATTERS 17. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] City of Santa Rosa Regular Meeting Minutes Page 12 of 12 City Council Regular Meeting Minutes - Final March 20, 2018 18. ADJOURNMENT OF MEETING Hearing no further business, Mayor Coursey adjourned the meeting at 7:00 p.m. The next regularly scheduled meeting will take place on April 3, 2018, at a time set by the Mayor. 19. UPCOMING MEETINGS 19.1 UPCOMING MEETINGS LIST Attachments: List Approved on: June 19, 2018 /s/: Daisy Gomez, City Clerk