City Council

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 City Council Regular Meeting Minutes - Final Tuesday, August 14, 2018 4:00 PM 1. CALL TO ORDER AND ROLL CALL Mayor Coursey called the meeting to order at 4:05 p.m. 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE. 3. STUDY SESSION - NONE. 4. ANNOUNCEMENT OF ROLL CALL Present: 6 - Mayor Chris Coursey, Vice Mayor Chris Rogers, Council Member Julie Combs, Council Member Ernesto Olivares, Council Member Tom Schwedhelm, and Council Member Jack Tibbetts Absent: 1 - Council Member John Sawyer 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS 6.1 PROCLAMATION - 2018 MISS SONOMA COUNTY - TYLER-AVERY LEWIS Attachments: Proclamation Council Member Olivares read and presented the proclamation to Tyler-Avery Lewis. PUBLIC COMMENT Peter Tscherneff spoke in support of the proclamation. 6.2 PROCLAMATION - CLIMBERS FOR PEACE IN IRAN Attachments: Proclamation Vice Mayor Rogers read and presented the proclamation to Fred Ptucha and David Wahlstrom. PUBLIC COMMENT City of Santa Rosa Regular Meeting Minutes Page 2 of 10 City Council Regular Meeting Minutes - Final August 14, 2018 Peter Tscherneff spoke in support of the proclamation. 7. STAFF BRIEFINGS 7.1 FIRE RECOVERY AND REBUILD UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff. City Manager McGlynn announced that there was nothing to report. 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS City Manager McGlynn provided a brief report that the Water Department won the 2018 Silver Beacon Award, presented by the Institute for Local Government. 9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS There were no abstentions made. 10. MAYOR'S/COUNCILMEMBERS’ REPORTS The Mayor and Council Members made announcements and reports of interest to the Council. 10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 10.1.1 Council Subcommittee Reports 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.1.4 Association of Bay Area Governments (ABAG) 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.1.6 Sonoma Clean Power Authority (SCPA) 10.1.7 Sonoma County Waste Management Agency (SCWMA) 10.1.8 Groundwater Sustainability Agency (GSA) City of Santa Rosa Regular Meeting Minutes Page 3 of 10 City Council Regular Meeting Minutes - Final August 14, 2018 Council Member Schwedhelm provided a brief report. 10.1.9 Other Council Member provided a brief report on the Joint City-County Rebuild Ad Hoc meeting. Mayor Coursey provided a brief report on the Homeless Ad Hoc meeting. 11. APPROVAL OF MINUTES 11.1 May 15, 2018, Regular Meeting. Attachments: Draft Minutes Approved as submitted. 11.2 May 16, 2018, Regular Meeting. Attachments: Draft Minutes Approved as submitted. 12. CONSENT ITEMS Approval of the Consent Agenda A motion was made by Vice Mayor Rogers, seconded by Council Member Combs, to waive reading of the text and adopt Consent Items 12.1 through 12.8. The motion carried by the following vote: Yes: 6 - Mayor Coursey, Vice Mayor Rogers, Council Member Combs, Council Member Olivares, Council Member Schwedhelm, and Council Member Tibbetts Absent: 1 - Council Member Sawyer 12.1 MOTION - CONTRACT AWARD - PAVEMENT PREVENTIVE MAINTENANCE 2018 RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No. C02206, Pavement Preventive Maintenance 2018, in the amount of $457,401.95 to the lowest responsible bidder, VSS International, Inc. of West Sacramento, California, approve a 15% contract contingency, and authorize a total contract amount of $526,012.24. Funding for this City of Santa Rosa Regular Meeting Minutes Page 4 of 10 City Council Regular Meeting Minutes - Final August 14, 2018 project has been appropriated to Account No.17450. The source of funds is the Capital Improvement Fund. No City General Fund money is included in this project. Attachments: Staff Report Attachment 1 Attachment 2 Presentation This Consent - Motion was approved. 12.2 RESOLUTION - APPROVE GRANT OF EASEMENT TO PACIFIC GAS AND ELECTRIC COMPANY ON CITY OWNED PROPERTY LOCATED AT 781 FARMERS LANE, SANTA ROSA APN 014-161-029 TO FACILITATE THE FARMERS LANE WELL FACILITY REHABILITATION PROJECT AND AUTHORIZE THE DIRECTOR OF THE WATER DEPARTMENT TO EXECUTE NECESSARY DOCUMENTS RECOMMENDATION: It is recommended by the Water and Transportation and Public Works Departments that the Council, by resolution, grant an easement to Pacific Gas and Electric Company on City owned property located at 781 Farmers Lane, Santa Rosa, APN 014-161-029 to facilitate the Farmers Lane Well Facility Rehabilitation Project and authorize the Director of the Water Department to execute necessary documents. Attachments: Staff Report Resolution Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2018-138 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A GRANT OF EASEMENT TO PACIFIC GAS AND ELECTRIC COMPANY ON CITY OWNED PROPERTY LOCATED AT 781 FARMERS LANE, SANTA ROSA APN 014-161- 029 TO FACILITATE THE FARMERS LANE WELL FACILITY REHABILITATION PROJECT AND AUTHORIZING THE DIRECTOR OF THE WATER DEPARTMENT TO EXECUTE NECESSARY DOCUMENTS 12.3 RESOLUTION - APPROVE MODIFICATION OF AN EXISTING EASEMENT WITH PACIFIC GAS AND ELECTRIC COMPANY ON CITY OWNED PROPERTY LOCATED AT 2260 SONOMA AVENUE, SANTA ROSA AND AUTHORIZE THE DIRECTOR OF THE WATER City of Santa Rosa Regular Meeting Minutes Page 5 of 10 City Council Regular Meeting Minutes - Final August 14, 2018 DEPARTMENT TO EXECUTE NECESSARY DOCUMENTS RECOMMENDATION: It is recommended by the Water Department that the Council, by resolution, approve the modification of an existing easement with Pacific Gas and Electric Company on City owned property located at 2260 Sonoma Avenue, Santa Rosa and authorize the Director of the Water Department to execute the easement and all necessary documents. Attachments: Staff Report Resolution Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2018-139 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE MODIFICATION OF AN EXISTING EASEMENT WITH PACIFIC GAS AND ELECTRIC COMPANY ON CITY OWNED PROPERTY LOCATED AT 2260 SONOMA AVENUE, SANTA ROSA AND AUTHORIZING THE DIRECTOR OF THE WATER DEPARTMENT TO EXECUTE NECESSARY DOCUMENTS 12.4 RESOLUTION - FIRST AMENDMENT TO REVOCABLE LONG-TERM PARKING PERMIT WITH THE UNITED STATES POSTAL SERVICE RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the First Amendment to Revocable Long-Term Permit with the United States Postal Service (USPS) and authorize the City Manager to sign the First Amendment. Attachments: Staff Report Resolution Exhibit A Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2018-140 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE FIRST AMENDMENT TO THE REVOCABLE LONG-TERM PERMIT WITH THE UNITED STATES POSTAL SERVICE 12.5 RESOLUTION - APPROVAL OF DESIGN-BUILD METHOD OF PROCUREMENT FOR PARKING ACCESS AND REVENUE CONTROL SYSTEM City of Santa Rosa Regular Meeting Minutes Page 6 of 10 City Council Regular Meeting Minutes - Final August 14, 2018 RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, pursuant to Section 3-60.130 of the Santa Rosa City Code, approve the use of a design-build procurement for the removal and replacement of the Parking Access and Revenue Control System in the City’s five public parking garages as in the best interests of the City. Attachments: Staff Report Resolution Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2018-141 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE DESIGN-BUILD METHOD OF PROCUREMENT FOR REMOVAL AND REPLACEMENT OF THE PARKING ACCESS AND REVENUE CONTROL SYSTEM IN THE PUBLIC PARKING GARAGES 12.6 RESOLUTION - GSA EXTENSION - FIRST AMENDMENT TO GENERAL SERVICES AGREEMENT F001349 UNIVERSAL SITE SERVICES INC. RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the First Amendment to General Services Agreement (GSA) F001349 with Universal Site Services Inc., Milpitas, California, to provide sweeping services for an additional two years and increase compensation by $140,380.64, for a total amount not to exceed $299,901.28. Attachments: Staff Report Resolution Exhibit A Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2018-142 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE FIRST AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F001349 WITH UNIVERSAL SITE SERVICES, INC., MILPITAS, CALIFORNIA 12.7 RESOLUTION - APPROVING A THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT - SAFETY EMPLOYEES (POLICE AND FIRE) FOR WELLNESS SERVICES WITH WELLNESS City of Santa Rosa Regular Meeting Minutes Page 7 of 10 City Council Regular Meeting Minutes - Final August 14, 2018 SOLUTIONS, INC. RECOMMENDATION: It is recommended by the Human Resources Department, Risk Management Division, that the Council, by resolution, approve a third amendment to professional services agreement with Wellness Solutions, Inc., adding an additional amount of $150,000 for a total contract amount of $596,884, providing for the continuation of the Wellness Program for Safety employees, for the 2018-2019 fiscal year. Attachments: Staff Report Resolution Exhibit A Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2018-143 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F000977 - SAFETY EMPLOYEES (POLICE AND FIRE) FOR WELLNESS SERVICES WITH W. SOLUTIONS, INC. 12.8 RESOLUTION - THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH WELLNESS SOLUTIONS, INC. FOR MISCELLANEOUS EMPLOYEES RECOMMENDATION: It is recommended by the Human Resources Department Risk, Management Division, that the Council, by resolution, approve a second amendment to professional services agreement with Wellness Solutions, Inc., adding an additional amount of $150,000 for a total contract amount of $600,000, providing for the continuation of the Wellness Program for Miscellaneous City employees, for the 2018-2019 fiscal year. Attachments: Staff Report Resolution Exhibit A Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2018-144 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT NUMBER F000978 - MISCELLANEOUS EMPLOYEES FOR WELLNESS SERVICES City of Santa Rosa Regular Meeting Minutes Page 8 of 10 City Council Regular Meeting Minutes - Final August 14, 2018 WITH W. SOLUTIONS, INC. 13. PUBLIC COMMENT ON NON-AGENDA MATTERS Alima Silverman, Rebuild Green Coalition, spoke regarding rebuilding efforts; and the water and sewer connections for the accessory dwelling units. Anne Seeley spoke in support of using the telephone siren system for emergencies. Peter Tscherneff spoke regarding various topics. Bob Hansen spoke in opposition to the Housing Recovery Bond ballot measure item. Kathleen Winston spoke in support of the Housing Recovery Bond ballot measure. Gabriel Sindo, spoke regarding the issues in result of the homeless encampments near the Northpoint Corporate Center. 14. REPORT ITEMS 14.1 REPORT - HAZARD MITIGATION GRANT PROGRAM PROJECT APPLICATION SUBMITTALS BACKGROUND: The Transportation and Public Works, Finance, Recreation & Parks, Fire, Police and Santa Rosa Water departments experienced facility loss and recognized deficiencies in the City’s emergency preparedness. In that regard, departments have prepared applications for nine projects for submittal to FEMA’s 404 Hazard Mitigation Grant Program. Three applications prepared by Santa Rosa Water have been approved by the Board of Public Utilities with local match funds coming from the Water Enterprise Fund. The other six project applications require General Funds to support the local match component. RECOMMENDATION: It is recommended by the Transportation and Public Works, Finance, Recreation & Parks, Fire, Police and Santa Rosa Water departments that the Council, by motion, approve the City of Santa Rosa Regular Meeting Minutes Page 9 of 10 City Council Regular Meeting Minutes - Final August 14, 2018 submittal of six 404 Hazard Mitigation Grant Program project applications requesting $5,404,847 in Federal funds and appropriate General funds totaling $1,464,116 as the local match. Attachments: Staff Report Attachment 1 Presentation Presented by Jason Nutt, Director of Transportation and Public Works. PUBLIC COMMENT Peter Tscherneff spoke in opposition to the item. Bob Hansen spoke in opposition to the item. A motion was made by Council Member Tibbetts, seconded by Vice Mayor Rogers, to approve the submittal of six 404 Hazard Mitigation Grant Program project applications requesting $5,404,847 in Federal funds and appropriate General funds totaling $1,464,116 as the local match. The motion carried by the following vote: Yes: 6 - Mayor Coursey, Vice Mayor Rogers, Council Member Combs, Council Member Olivares, Council Member Schwedhelm, and Council Member Tibbetts Absent: 1 - Council Member Sawyer 15. PUBLIC HEARINGS - NONE. 16. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) 16.1 QUARTERLY BOARDS, COMMISSIONS AND COMMITTEES ATTENDANCE REPORT - Provided for information. Attachments: Report Report (Uploaded 8/14/18) This item was received and filed. 17. PUBLIC COMMENTS ON NON-AGENDA MATTERS - NONE. 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] City of Santa Rosa Regular Meeting Minutes Page 10 of 10 City Council Regular Meeting Minutes - Final August 14, 2018 19. ADJOURNMENT OF MEETING Hearing no further business, Mayor Coursey adjourned the meeting at 6:04 p.m. The next regularly scheduled meeting will take place on August 21, 2018, at a time set by the Mayor. 20. UPCOMING MEETINGS 20.1 UPCOMING MEETINGS LIST Attachments: List This item was received and filed. Approved on: October 23, 2018 /s/ Daisy Gomez, City Clerk