City Council

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 City Council Regular Meeting Minutes - Final Tuesday, January 5, 2021 4:00 PM 1. CLOSED SESSION - NONE. 2. STUDY SESSION - NONE. 3. CALL TO ORDER AND ROLL CALL Mayor Rogers called the meeting to order at 4:01 p.m. Present: 6 - Mayor Chris Rogers, Vice Mayor Natalie Rogers, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member Tom Schwedhelm, and Council Member Jack Tibbetts Absent: 1 - Council Member John Sawyer 4. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS - NONE. 5. PROCLAMATIONS/PRESENTATIONS - NONE. 6. STAFF BRIEFINGS 6.1 COVID-19 RESPONSE UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff. Raissa de la Rosa, Deputy Director - Economic Development, announced that there will be a City Council Study Session at the January 12, 2021 meeting regarding options related to the expiration of the City of Santa Rosa's COVID specific temporary paid sick leave ordinance, as well as the State's supplemental paid sick leave and the Federal emergency sick leave related to COVID. This item was received and filed. 6.2 COMMUNITY EMPOWERMENT PLAN UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff. No report provided. City of Santa Rosa Regular Meeting Minutes Page 2 of 19 City Council Regular Meeting Minutes - Final January 5, 2021 6.3 GLASS FIRE RECOVERY UPDATE Staff will provide an update on the Glass Fire Recovery. No action will be taken except for possible direction to staff. Paul Lowenthal, Assistant Fire Marshal, provided an update on the work of the watershed and debris removal task force work. PUBLIC COMMENT Kim Kelly submitted comment on Item 6.1 and asked for a call to be put out to retired RNs to administer vaccinations and volunteered her time to help. Duane De Witt submitted comment on the COVID situation in southwest Community Park, have members of the community clean the park, and use funding from state agencies to be used to install fireproof fencing. This item was received and filed. 7. CITY MANAGER’S/CITY ATTORNEY’S REPORTS Assistant City Manager Jason Nutt had no report on behalf of City Manager. City Attorney Sue Gallagher provided information to the Council on how the Council can add Item 11.11 to the agenda since it did not appear on the preliminary agenda. PUBLIC COMMENT No public comments were made. 8. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS Council Member Tibbetts announced he will be abstaining from Item 11.2 due to his employer receiving benefits from the program and Item 14.1 due to the project location in vicinity to his place of employment. 9. MAYOR'S/COUNCIL MEMBERS’ REPORTS City of Santa Rosa Regular Meeting Minutes Page 3 of 19 City Council Regular Meeting Minutes - Final January 5, 2021 Council Member Fleming announced appointment of Maria Praetzellis to the Cultural Heritage Board. Council Member Tibbetts announced appointment of Manny Baldenegro Jr. to the Community Advisory Board; and asked if Council would be interested in adopting an ordinance that caps the fees charged by Grubhub and Doordash. Request was referred to the Economic Development Subcommittee. Council Member Schwedhelm announced appointment of Annie Barbour to the General Plan Community Advisory Committee, and Warren Hedgpeth to the Design Review Board. Council Member Fleming announced appointment of Jorge Inocencio to the Community Advisory Board, Southwest position. 9.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) Mayor Rogers announced the following appointments to the City Council Subcommittees: Board of Public Utilities Liaisons - Council Members Tibbetts and Alvarez Economic Development Subcommittee - Council Member Sawyer (Chair), and Council Members Fleming and Alvarez Climate Action Subcommittee - Mayor Rogers (Chair), Vice Mayor Rogers, and Council Member Alvarez Public Safety Subcommittee - Council Member Fleming (Chair), Vice Mayor Rogers, and Council Member Schwedhelm Downtown Subcommittee - Council Member Tibbetts (Chair) and Council Members Fleming and Sawyer Long Term Financial Policy and Audit Subcommittee - Mayor Rogers (Chair), and Council Members Sawyer and Schwedhelm Violence Prevention Steering & Policy - Vice Mayor Rogers and Council Member Schwedhelm Cannabis Ad Hoc- Council Member Sawyer (Chair), and City of Santa Rosa Regular Meeting Minutes Page 4 of 19 City Council Regular Meeting Minutes - Final January 5, 2021 Council Members Tibbetts and Fleming Open Government Task Force - Mayor Rogers (Chair), Vice Mayor Rogers and Council Member Alvarez No public comments were made. 9.1.1 Council Subcommittee Reports 9.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 9.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 9.1.4 Association of Bay Area Governments (ABAG) 9.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 9.1.6 Sonoma Clean Power Authority (SCPA) 9.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA)) 9.1.8 Groundwater Sustainability Agency (GSA) 9.1.9 Home Sonoma County (HSC) 9.1.10 Renewal Enterprise District (RED) 9.1.11 Public Safety Subcommittee 9.1.12 Other 9.2 COUNCIL LIAISON POSITIONS ON JOINT POWERS AUTHORITY PUBLIC COMMENT Duane De Witt submitted comment on appointments need to have representation from their districts. Present: 7 - Mayor Chris Rogers, Vice Mayor Natalie Rogers, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member John Sawyer, Council Member Tom Schwedhelm, and Council Member Jack Tibbetts 9.2.1 APPOINTMENT OF REPRESENTATIVE AND ALTERNATE TO City of Santa Rosa Regular Meeting Minutes Page 5 of 19 City Council Regular Meeting Minutes - Final January 5, 2021 SONOMA COUNTY TRANSPORTATION AUTHORITY / REGIONAL CLIMATE PROTECTION AUTHORITY The Council may, by motion, select and appoint a representative and alternate to the Sonoma County Transportation Authority / Regional Climate Protection Authority Board of Directors. A motion was made by Mayor Rogers, seconded by Council Member Tibbetts, to appoint Mayor Rogers as representative and Council Member Alvarez as alternate to the Sonoma County Transportation Authority / Regional Climate Protection Authority Board of Directors. The motion carried by the following vote: Yes: 7 - Mayor Rogers, Vice Mayor Rogers, Council Member Alvarez, Council Member Fleming, Council Member Sawyer, Council Member Schwedhelm, and Council Member Tibbetts 9.2.2 APPOINTMENT OF REPRESENTATIVE AND ALTERNATE TO SONOMA CLEAN POWER AUTHORITY The Council may, by motion, select and appoint a representative and an alternate to serve on the Sonoma Clean Power Authority Board of Directors. A motion was made by Mayor Rogers, seconded by Council Member Schwedhelm, to appoint Mayor Rogers as representative and Council Member Fleming as alternate to serve on the Sonoma Clean Power Authority Board of Directors. The motion carried by the following vote: Yes: 7 - Mayor Rogers, Vice Mayor Rogers, Council Member Alvarez, Council Member Fleming, Council Member Sawyer, Council Member Schwedhelm, and Council Member Tibbetts 9.2.3 APPOINTMENT OF REPRESENTATIVE AND ALTERNATE TO SONOMA COUNTY WASTE MANAGEMENT AGENCY The Council may, by motion, select and appoint a representative and an alternate to the Sonoma County Waste Management Agency Board of Directors. A motion was made by Mayor Rogers, seconded by Council Member Schwedhelm, to appoint Council Member Sawyer as representative and Council Member Alvarez as alternate to the Sonoma County Waste Management Agency Board of Directors. The motion carried by the following vote: City of Santa Rosa Regular Meeting Minutes Page 6 of 19 City Council Regular Meeting Minutes - Final January 5, 2021 Yes: 7 - Mayor Rogers, Vice Mayor Rogers, Council Member Alvarez, Council Member Fleming, Council Member Sawyer, Council Member Schwedhelm, and Council Member Tibbetts 9.2.4 APPOINTMENT OF REPRESENTATIVE AND ALTERNATE TO RENEWAL ENTERPRISE DISTRICT The Council may, by motion, select and appoint two representatives and an alternate to the Renewal Enterprise District. A motion was made by Mayor Rogers, seconded by Council Member Sawyer, to appoint Council Members Fleming and Tibbetts as two representatives and Council Member Schwedhelm as alternate to the Renewal Enterprise District. The motion carried by the following vote: Yes: 7 - Mayor Rogers, Vice Mayor Rogers, Council Member Alvarez, Council Member Fleming, Council Member Sawyer, Council Member Schwedhelm, and Council Member Tibbetts 9.3 COUNCIL LIAISON REGIONAL POSITIONS 9.3.1 MAYOR’S APPOINTMENTS TO COUNTY, REGIONAL AND STATE POSITIONS Mayor Rogers will announce and request Council approval of his appointments to county, regional and state bodies on which the City is represented per City Charter section 15. A motion was made by Mayor Rogers, seconded by Council Member Alvarez, to approve Mayor Rogers' announcement and request Council approval of the following appointments to county, regional and state bodies on which the City is represented per City Charter section 15: -Association of Bay Area Governments General Assembly - Mayor Rogers as primary, Council Member Alvarez as alternate -League of California Cities- North Bay Division - Council Member Sawyer and Vice Mayor Rogers -Continuum of Care (formerly Home Sonoma County) - Vice Mayor Rogers and Council Member Schwedhelm -Mayors and Councilmembers Legislative Taskforce - Mayor Rogers and Council Member Fleming -Russian River Watershed Association - Council Member Alvarez as primary and Council Member Tibbetts as alternate -Water Advisory Committee - Council Member Schwedhelm as primary and Vice Mayor Rogers as alternate -County Health Action - Mayor Rogers as primary and Vice Mayor City of Santa Rosa Regular Meeting Minutes Page 7 of 19 City Council Regular Meeting Minutes - Final January 5, 2021 Rogers as alternate -Library Advisory Board - Council Member Alvarez as primary and Council Member Tibbetts as alternate -Santa Rosa Plain GSA - Council Member Schwedhelm as primary and Council Member Sawyer as alternate Additional clarification was made that Home Sonoma County is now Continuum of Care, and that Council Member Schwedhelm will be primary and Vice Mayor Rogers as alternate. The motion carried by the following vote: Yes: 7 - Mayor Rogers, Vice Mayor Rogers, Council Member Alvarez, Council Member Fleming, Council Member Sawyer, Council Member Schwedhelm, and Council Member Tibbetts 10. APPROVAL OF MINUTES - NONE. 11. CONSENT ITEMS A motion was made by Council Member Sawyer, seconded by Council Member Schwedhelm, for a finding of good cause as a result of exceptional circumstances to hear Item 11.11. The motion carried by the following vote: Yes: 7 - Mayor Rogers, Vice Mayor Rogers, Council Member Alvarez, Council Member Fleming, Council Member Sawyer, Council Member Schwedhelm, and Council Member Tibbetts Approval of the Consent Agenda PUBLIC COMMENT Bonnie spoke on Item 11.12 and this being the 48th extension of the Homeless Emergency and it becoming the status quo. Duane De Witt submitted comment on Items 11.5, 11.8, and 11.9 regarding the compensation for the Portland Loo since it has not been open since it was installed; 11.8 ask the police for a wage freeze; and on 11.7 requesting physical documents for the public to see. A motion was made by Vice Mayor Rogers, seconded by Council Member Tibbetts, to waive reading of the text and adopt Consent Items 11.1 through 11.11. The motion carried by the following vote: City of Santa Rosa Regular Meeting Minutes Page 8 of 19 City Council Regular Meeting Minutes - Final January 5, 2021 Yes: 7 - Mayor Rogers, Vice Mayor Rogers, Council Member Alvarez, Council Member Fleming, Council Member Sawyer, Council Member Schwedhelm, and Council Member Tibbetts 11.1 RESOLUTION - NORTH VILLAGE II HOUSING ALLOCATION PLAN CONTRACT AMENDMENT RECOMMENDATION: It is recommended by the Planning and Economic Development Department and the Housing and Community Services Department that Council, by resolution, approve an amendment to the North Village II Housing Allocation Plan Contract approved by City Council on June 5, 2012, for the North Village II Small Lot Subdivision, located at 2406 Fulton Road, pursuant to the alternative compliance measures approved by the Director of Planning and Economic Development on December 7, 2020 the developer will provide eight (8) on-site affordable units to low-income households and pay the affordable housing fees for an additional eight (8) units. Attachments: Staff Report Attachment 1 - Council Resolution No. 28113 Adopted June 5, 2012 Attachment 2 - North Village I Recorded HAP Contract Recorded July 14, 2006 Attachment 3 - North Village II Recorded Housing Contract Dated June 19, 2014 Attachment 4 - Applicant Request for Alternative Compliance Dated October 29, 2020 Attachment 5 - North Village II Alternative Compliance Approval Attachment 6 - North Village I Final Map Recorded 2006 Attachment 7 - North VIllage II Tentative Map Approved April 14, 2011 Resolution Exhibit A Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2021-001 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING AN AMENDMENT TO THE NORTH VILLAGE II HOUSING ALLOCATION PLAN CONTRACT BETWEEN THE CITY OF SANTA ROSA, THE HOUSING AUTHORITY OF THE CITY OF SANTA ROSA, AND NORTH VILLAGE INVESTORS LLC 11.2 RESOLUTION - FIRST AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F001805 WITH KONE INC. RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the First Amendment to General Services Agreement Number F001805 with Kone Inc., a Delaware City of Santa Rosa Regular Meeting Minutes Page 9 of 19 City Council Regular Meeting Minutes - Final January 5, 2021 Corporation, for elevator and wheelchair lift maintenance and repair services in various city buildings for an additional one year term with no increase in unit price, and increase compensation in the amount of $42,000 for a total not to exceed $127,000. Attachments: Staff Report Resolution Exhibit A - First Amendment Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2021-002 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE FIRST AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F001805 WITH KONE INC. 11.3 RESOLUTION - AUTHORIZATION TO AMEND GENERAL SERVICES AGREEMENT F001318 JANITORIAL SUPPLIES RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, 1) approve a Sixth Amendment to General Services Agreement Number F001318 with Fishman Supply Company, Petaluma, California, for janitorial supplies extending the agreement for an additional one-year term and increasing compensation by $80,000, for a total not-to-exceed amount of $381,645.71; and 2) ratify the Fifth Amendment dated December 11, 2019, to Agreement Number F001318, which increased compensation by $98,000 for a total not-to-exceed amount of $301,645.71. Attachments: Staff Report Resolution Exhibit A - Sixth Amendment Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2021-003 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A SIXTH AMENDMENT AND RATIFYING THE FIFTH AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F001318 WITH FISHMAN SUPPLY COMPANY 11.4 RESOLUTION - APPROVAL OF PURCHASE ORDER WITH RAMSAY BLIESE CORPORATION (DBA LEETE GENERATORS) FOR THE City of Santa Rosa Regular Meeting Minutes Page 10 of 19 City Council Regular Meeting Minutes - Final January 5, 2021 PURCHASE OF MULTIQUIP DCA220KVA PORTABLE GENERATORS UNDER A SOURCEWELL COOPERATIVE AGREEMENT RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve a purchase order with Ramsay Bliese Corporation dba Leete Generators, Santa Rosa, California (as an equipment supplier for MultiQuip) in the amount of $241,576.06 for two MultiQuip DCA220kVA Portable Generators and related equipment through a Sourcewell Cooperative Agreement, Contract #041719-MTQ with Multiquip, Inc. These portable generators will be used by Santa Rosa Water to provide backup power to critical water and sewer facilities during emergency events, such as a Public Safety Power Shutoff. Attachments: Staff Report Resolution Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2021-004 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A PURCHASE ORDER WITH RAMSAY BLIESE CORPORATION DBA LEETE GENERATORS FOR THE PURCHASE OF MULTIQUIP DCA220KVA PORTABLE GENERATORS THROUGH A SOURCEWELL/NJPA COOPERATIVE AGREEMENT, CONTRACT NUMBER #041719-MTQ WITH MULTIQUIP INC IN THE AMOUNT OF $241,576.06 11.5 RESOLUTION - APPROVAL OF FOURTH AMENDMENT TO GENERAL SERVICES AGREEMENT F001438 ADS-MYERS, INC. RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Department that the Council, by resolution, approve the Fourth Amendment to General Services Agreement Number F001438 with ADS-Myers, Inc., Gardenville, Nevada, to increase compensation by $28,343.46, for a not to exceed a total amount of $2,509,957.44 which includes a $100,000 contingency, for janitorial services to the Portland Loo located outside of City Hall Annex. Attachments: Staff Report Resolution Exhibit A - Fourth Amendment Presentation This Consent - Resolution was adopted. City of Santa Rosa Regular Meeting Minutes Page 11 of 19 City Council Regular Meeting Minutes - Final January 5, 2021 RESOLUTION NO. RES-2021-005 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A FOURTH AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F001438 WITH ADS-MYERS, INC. 11.6 RESOLUTION - APPROVAL OF USE OF DESIGN-BUILD PROCUREMENT FOR CHARGING INFRASTRUCTURE FOR THE CITYBUS ELECTRICAL VEHICLE FLEET ELECTRIFICATION PROJECT RECOMMENDATION: It is recommended by the Department of Transportation and Public Works that the Council, by resolution, approve the use of the Design-Build method of procurement for certain infrastructure for the CityBus Electrical Vehicle Fleet Electrification Project. Attachments: Staff Report Resolution Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2021-006 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE DESIGN-BUILD METHOD OF PROCUREMENT FOR REPLACEMENT OF THE CITYBUS ELECTRICAL VEHICLE FLEET ELECTRIFICATION INFRASTRUCTURE PROJECT 11.7 RESOLUTION - CORRECTION OF CLERICAL ERROR TO APPROVED RESOLUTION FOR AFFORDABLE HOUSING AND SUSTAINABLE COMMUNITIES (AHSC) PROGRAM FOR THE ROSELAND VILLAGE HOUSING PROJECT RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by two resolutions, 1) repeal Resolution No. RES-2020-009 and 2) to correct a clerical error, replace Resolution No. RES-2020-009 with an amended resolution form that meets California Department of Housing and Community Development requirements and correctly reflects the specific award amount of $25,780,623; corrects the date of the Notice of Funding to November 1, 2019; and removes the portions referencing the individual agency project components for the Affordable Housing and Sustainable City of Santa Rosa Regular Meeting Minutes Page 12 of 19 City Council Regular Meeting Minutes - Final January 5, 2021 Communities (AHSC) Program for the Roseland Village Housing Project. Attachments: Staff Report Attachment 1 – Resolution No. RES-2020-009, redlined Resolution 1 Resolution 2 Exhibit A Presentation These Consent - Resolutions were adopted. RESOLUTION NO. RES-2021-007 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA REPEALING RESOLUTION NO. RES-2020-009 RESOLUTION NO. RES-2021-008 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING APPLICATION FOR THE AFFORDABLE HOUSING AND SUSTAINABLE COMMUNITIES PROGRAM FOR THE ROSELAND VILLAGE HOUSING PROJECT 11.8 RESOLUTION - ADOPTION OF AN EXTENSION AGREEMENT EXTENDING THE MEMORANDUM OF UNDERSTANDING FOR AND ON BEHALF OF THE EMPLOYEES IN THE CITY OF SANTA ROSA’S UNIT 5 - POLICE OFFICERS, REPRESENTED BY THE SANTA ROSA POLICE OFFICERS ASSOCIATION EFFECTIVE JANUARY 1, 2021 THROUGH JUNE 30, 2021 RECOMMENDATION: It is recommended by the Human Resources Department and the City Manager’s Office that the Council, by resolution, adopt the Extension Agreement Between the City of Santa Rosa and Santa Rosa Police Officers Association for and on Behalf of the Employees in the City’s Unit #5 - Police Officers, extending the Memorandum of Understanding by six months and effective January 1, 2021 through June 30, 2021. Attachments: Staff Report Resolution Exhibit A Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2021-009 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING AN EXTENSION AGREEMENT EXTENDING THE MEMORANDUM OF UNDERSTANDING City of Santa Rosa Regular Meeting Minutes Page 13 of 19 City Council Regular Meeting Minutes - Final January 5, 2021 FOR AND ON BEHALF OF THE EMPLOYEES IN THE CITY OF SANTA ROSA'S UNIT 5 - POLICE OFFICERS, REPRESENTED BY THE SANTA ROSA POLICE OFFICERS ASSOCIATION EFFECTIVE JANUARY 1, 2021 THROUGH JUNE 30, 2021 11.9 RESOLUTION - ADOPTION OF AN EXTENSION AGREEMENT EXTENDING THE MEMORANDUM OF UNDERSTANDING FOR AND ON BEHALF OF THE EMPLOYEES IN THE CITY OF SANTA ROSA’S UNIT 9 - POLICE SAFETY MANAGEMENT, REPRESENTED BY THE SANTA ROSA POLICE MANAGEMENT ASSOCIATION EFFECTIVE JANUARY 1, 2021 THROUGH JUNE 30, 2021 RECOMMENDATION: It is recommended by the Human Resources Department and the City Manager’s Office that the Council, by resolution, adopt the Extension Agreement Between the City of Santa Rosa and Santa Rosa Police Management Association for and on Behalf of the Employees in the City’s Unit #9 - Police Safety Management, extending the Memorandum of Understanding by six months and effective January 1, 2021 through June 30, 2021. Attachments: Staff Report Resolution Exhibit A Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2021-010 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING AN EXTENSION AGREEMENT EXTENDING THE MEMORANDUM OF UNDERSTANDING FOR AND ON BEHALF OF THE EMPLOYEES IN THE CITY OF SANTA ROSA'S UNIT 9 - POLICE SAFETY MANAGEMENT, REPRESENTED BY THE SANTA ROSA POLICE MANAGEMENT ASSOCIATION EFFECTIVE JANUARY 1, 2021 THROUGH JUNE 30, 2021 11.10 RESOLUTION - EXTENSION OF PROCLAMATION OF EXISTENCE OF A LOCAL EMERGENCY RELATING TO THE THREAT TO COMMUNITY HEALTH POSED BY COVID-19 RECOMMENDATION: It is recommended by the City Attorney’s Office that the Council, by resolution, declare that the proclamation of a state of local emergency within the City of Santa Rosa has been and remains in full force and effect without interruption. City of Santa Rosa Regular Meeting Minutes Page 14 of 19 City Council Regular Meeting Minutes - Final January 5, 2021 Attachments: Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2021-011 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA EXTENDING THE PROCLAMATION OF EXISTENCE OF A LOCAL EMERGENCY DUE TO THE THREAT TO COMMUNITY HEALTH POSED BY COVID-19 *11.11 RESOLUTION - EXTENSION OF PROCLAMATION OF EXISTENCE OF A LOCAL EMERGENCY RELATING TO 2020 GLASS FIRE RECOMMENDATION: It is recommended by the City Attorney’s Office that the Council, by resolution, declare that the proclamation of a state of local emergency within the City of Santa Rosa has been and remains in full force and effect without interruption. Attachments: Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2021-12 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA EXTENDING THE PROCLAMATION OF EXISTENCE OF A LOCAL EMERGENCY DUE TO 2020 GLASS FIRE 11.12 RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa. Attachments: Staff Report Resolution A motion was made by Vice Mayor Rogers, seconded by Council Member Schwedhelm, to waive reading of the text and adopt: RESOLUTION NO. RES-2021-13 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA EXTENDING A PROCLAMATION OF LOCAL HOMELESS EMERGENCY (Government Code Sections 8630 et seq.). The motion carried by the following vote: City of Santa Rosa Regular Meeting Minutes Page 15 of 19 City Council Regular Meeting Minutes - Final January 5, 2021 Yes: 6 - Mayor Rogers, Vice Mayor Rogers, Council Member Alvarez, Council Member Fleming, Council Member Sawyer, and Council Member Schwedhelm Abstain: 1 - Council Member Tibbetts 12. PUBLIC COMMENT ON NON-AGENDA MATTERS Emily Rainey, Ygrene, spoke on the public support they have to put a program in place in Santa Rosa. Ankit Panchal, 365 Hospitality, spoke in support of Ygrene's solar program and asked Council to expedite the item on an agenda. 13. REPORT ITEMS - NONE. 14. PUBLIC HEARINGS 14.1 PUBLIC HEARING - TAX EQUITY AND FISCAL RESPONSIBILITY ACT OF 1983 (“TEFRA”) PUBLIC HEARING AND ISSUANCE OF BONDS BY THE CALIFORNIA PUBLIC FINANCE AUTHORITY IN AN AMOUNT NOT TO EXCEED $50 MILLION FOR DETURK WINERY VILLAGE - 8 WEST 9TH STREET AND 806 DONAHUE STREET BACKGROUND: The issuance of tax exempt, private activity bonds must be approved by the jurisdiction the project is located following a public hearing. Donahue 808, L.P. (“Borrower”) has selected the California Public Finance Authority (“CalPFA”), a joint-powers authority of which the City is an additional member, to be the issuer of multifamily housing revenue bonds for DeTurk Winery Village, 135 rental units, located at 8 West 9th Street and 806 Donahue Street (the “Project”), in an amount not to exceed $50 million, and has requested that the City Council conduct a public hearing in accordance with the Tax Equity and Fiscal Responsibility Act of 1983 (“TEFRA”). A public hearing is required to provide a reasonable opportunity for interested individuals to express their views, orally or in writing, on the proposed issue of bonds and the location and nature of the proposed project to be financed. All financial obligations of the bond issuance are the responsibility of the Borrower. This Item relates to the Council’s goal to meet housing needs by supporting production of new affordable housing. RECOMMENDATION: It is recommended by the Housing and City of Santa Rosa Regular Meeting Minutes Page 16 of 19 City Council Regular Meeting Minutes - Final January 5, 2021 Community Services Department that the Council, (1) conduct a public hearing under the requirements of the Tax Equity and Fiscal Responsibility Act of 1983 and the Internal Revenue Code of 1986, as amended, and, (2) by resolution, approve the issuance of tax exempt multifamily housing revenue bonds by the California Public Finance Authority in an amount not to exceed $50 million to finance DeTurk Winery Village, 8 West 9th Street and 806 Donahue Street. Attachments: Staff Report Attachment 1 - Locational Graphic Attachment 2 - Request from Meta Housing Corporation for the TEFRA public hearing Resolution Presentation Angela Morgan, Program Specialist II, presented and answered questions from the Council. Mayor Rogers opened the public hearing at 5:16 p.m. for public comment. Gregory Fearon spoke on his concern of the 30-80% spread and it not being the intention of affordable housing and would like to see it defined. Duane De Witt submitted comment in support of the item to be approved. Mayor Rogers closed the public hearing at 5:19 p.m. A motion was made by Council Member Sawyer, seconded by Council Member Schwedhelm, to waive reading of the text and adopt: RESOLUTION NO. RES-2021-014 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE ISSUANCE OF MULTIFAMILY HOUSING REVENUE BONDS IN AN AMOUNT NOT TO EXCEED $50 MILLION BY THE CALIFORNIA PUBLIC FINANCE AUTHORITY FOR THE DETURK WINERY VILLAGE IN ACCORDANCE WITH SECTION 147(f) OF THE INTERNAL REVENUE CODE AND THE JOINT EXERCISE OF POWERS AGREEMENT RELATING TO SAID AUTHORITY. The motion carried by the following vote: City of Santa Rosa Regular Meeting Minutes Page 17 of 19 City Council Regular Meeting Minutes - Final January 5, 2021 Yes: 6 - Mayor Rogers, Vice Mayor Rogers, Council Member Alvarez, Council Member Fleming, Council Member Sawyer, and Council Member Schwedhelm Abstain: 1 - Council Member Tibbetts 14.2 PUBLIC HEARING - STREETLIGHT POLE BANNERS POLICY 000-71 AND ASSOCIATED BANNER FEES BACKGROUND: Economic Development Division staff in coordination with the Public Works Street Maintenance Division were charged with facilitating the locations, hardware purchases, scheduling and installation of banners on street poles. Installation and removal of the banners has been performed by Public Works, which has impacted their core services delivery bandwidth. With banner interest continuing to rise, namely from event producers, but also from neighborhood groups and non-profit organizations, the proposed new banner policy and program regulations are intended to provide a clear and fair permit process where none has existed. RECOMMENDATION: It is recommended by the Economic Development Division and Transportation and Public Works Department that the Council, by resolution, adopt Council Policy 000-71 - Streetlight Pole Banners and associated banner fees. Attachments: Staff Report Resolution Exhibit A - Policy 000-71 Streetlight Pole Banners Exhibit B – Streetlight Pole Banner Fee Schedule Presentation Late Correspondence (Uploaded 1-5-2021) Rafael Rivero, Economic Development Specialist, presented and answered questions from the Council. Tara Thompson, Arts & Culture Coordinator; Raissa De La Rosa, Economic Development Division Manager; Gabe Osburn, Deputy Director Development Services, answered questions from Council on the process and aesthetics of the banners. Mayor Rogers opened the public hearing at 6:13 p.m. for public comment. City of Santa Rosa Regular Meeting Minutes Page 18 of 19 City Council Regular Meeting Minutes - Final January 5, 2021 Sher Enis, Westend Neighborhood, spoke on aesthetics of banners due to material longevity; asked that neighborhoods be permanently exempt from the policy and banners be placed under the auspices of the City. Gregory Fearon echoed Ms. Enis comments and spoke asked about what messages on the banners get approved and an appeal process for those that get denied. Leslie Graves echoed the comment for permit exemptions for city neighborhoods; permanent place holders for RRSQ or DAO. define the timeframe for applying for banner placement. Mayor Rogers closed public hearing at 6:21 p.m. A motion was made by Council Member Fleming, seconded by Council Member Sawyer, to waive reading of the text and adopt: RESOLUTION NO. RES-2021-015 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING COUNCIL POLICY NUMBER 000-71 TITLED "STREETLIGHT POLE BANNERS"AND ASSOCIATED BANNER FEES. Mayor Rogers offered a friendly amendment that neighborhood banners be exempted from fees for application, installation, encroachment for neighborhood placemaking banners installed by the city but not for events. Council Member Fleming approved and Council Member Sawyer seconded the friendly amendment. The motion to adopt as amended carried by the following vote: Yes: 7 - Mayor Rogers, Vice Mayor Rogers, Council Member Alvarez, Council Member Fleming, Council Member Sawyer, Council Member Schwedhelm, and Council Member Tibbetts 15. WRITTEN COMMUNICATIONS - NONE. 16. PUBLIC COMMENTS ON NON-AGENDA MATTERS - NONE. City of Santa Rosa Regular Meeting Minutes Page 19 of 19 City Council Regular Meeting Minutes - Final January 5, 2021 17. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 18. ADJOURNMENT OF MEETING Hearing no further business, Mayor Rogers adjourned the meeting at 6:43 p.m. The next regularly scheduled meeting will take place on January 12, 2021, at a time set by the Mayor. 19. UPCOMING MEETINGS 19.1 UPCOMING MEETINGS LIST Attachments: Upcoming Meetings List This item was received and filed. Approved on: March 23, 2021 /s/ Stephanie A. Williams, City Clerk