City Council

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 City Council Regular Meeting Minutes - Final Tuesday, February 15, 2022 2:30 PM 1. CALL TO ORDER AND ROLL CALL Mayor Rogers called the meeting to order at 2:32 p.m. Present: 6 - Mayor Chris Rogers, Vice Mayor Eddie Alvarez, Council Member Victoria Fleming, Council Member Natalie Rogers, Council Member John Sawyer, and Council Member Tom Schwedhelm 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE. 3. STUDY SESSION 3.1 AMBULANCE SERVICE DELIVERY OPTIONS It is recommended by the Fire Department that the Council hold a study session to receive a report on the current state of the ambulance exclusive operating area (EOA) request for proposals, and on the current and anticipated options for ambulance service delivery in Santa Rosa. Attachments: Staff Report Attachment 1 - Request for Proposal Presentation (Uploaded 2-15-2022) Fire Chief Scott Westrope presented and answered questions from Council. Assistant City Attorney Jenica Hepler was available to answer questions. PUBLIC COMMENT Mike Stornetta, Vice President for Professional Fire Fighters of Sonoma County, spoke in support of the public ambulance service model. Keith Jeffus, Deputy Director Professional Fire Fighters Local 1401, City of Santa Rosa Regular Meeting Minutes Page 2 of 20 City Council Regular Meeting Minutes - Final February 15, 2022 spoke in support of the public ambulance service model. Tina Rivera, Interim Director for Sonoma County Department of Health Services, spoke on being committed to a renewed focus on stakeholder communication and input, working extensively with Santa Rosa in future meetings, and to working collaboratively. The time not yet being 4:00 p.m. to start the regular session, Mayor Rogers recessed the meeting at 3:26 p.m. and reconvened at 4:00 p.m. 4. ANNOUNCEMENT OF ROLL CALL Present: 6 - Mayor Chris Rogers, Vice Mayor Eddie Alvarez, Council Member Victoria Fleming, Council Member Natalie Rogers, Council Member John Sawyer, and Council Member Tom Schwedhelm 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS No reports were provided. 6. PROCLAMATIONS/PRESENTATIONS - NONE. 7. STAFF BRIEFINGS PUBLIC COMMENT Duane De Witt spoke on Item 7.2 regarding a car show being coordinated by the Vietnam Veterans of America Chapter 223 taking place on July 2 at the Veteran's Memorial Building, and for open government activities being part of community empowerment. 7.1 COVID-19 RESPONSE UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff. City Manager Maraskeshia Smith reported Sonoma County Covid case rates have declined and starting on February 16, 2022, Sonoma County and 11 bay area counties and municipalities will lift mask mandates for vaccinated people in indoor settings. Unvaccinated individuals over the age of 2 will be required to continue to wear masks in indoor public settings, and masking will still be required on public transportation, in health care settings, congregate settings such as correctional facilities and homeless City of Santa Rosa Regular Meeting Minutes Page 3 of 20 City Council Regular Meeting Minutes - Final February 15, 2022 shelters, long-term care facilities, and in K-12 schools and childcare settings. 7.2 COMMUNITY EMPOWERMENT PLAN UPDATE (CONTINUED FROM THE FEBRUARY 1, 2022 AGENDA) This will be a standing item on the agenda. No action will be taken except for possible direction to staff. Magali Telles, Deputy Director - Community Engagement, provided an update on the Mary Lou Lowrider Project, the Multicultural Roots Project celebrating Black History Month by highlighting stories from influential community members in Santa Rosa, and provided information on the community outreach public hearing meeting regarding Redistricting being held at the Finley Community Center on February 17, 2022. 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS City Manager Smith announced applications are now being accepted for the next Santa Rosa Police Department Community Policing Experience (CPE) beginning on March 16, reported effective Monday, February 21, CityBus will restore the regular weekday scheduled for Route 48 serving Rincon Valley, Route 8 serving Bennett Valley, additional service levels will be restored as staffing levels increase, and thanked Rachel Ede, Deputy Director - Transit, and staff for their work. No public comments were made. 8.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION The City Attorney will report on settlements over $50,000 through January 2022 as well as provide a summary of pending litigation against the City. Attachments: Litigation Report City Attorney Sue Gallagher reported the City entered into a non-monetary settlement agreement with the Airport Business Center CEQA challenge to the Downtown Station Area Specific Plan and the case has been dismissed, and reported on the following City of Santa Rosa Regular Meeting Minutes Page 4 of 20 City Council Regular Meeting Minutes - Final February 15, 2022 litigation cases: five receivership cases with one cleared with a dismissal pending; eight general litigation matters; the Kesner Prop 218 case being resolved with the court entering a dismissal of the action against the City; seven personal injury matters, five lawsuits concerning police actions with three of the cases resolved; five writ cases, and two new personal injury claims. No public comments were made. 9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS No statements of abstention were made. 10. MAYOR'S/COUNCIL MEMBERS’ REPORTS Council Member Fleming thanked Recreation Coordinator Kim Hatch, Street Maintenance Superintendent James Castro, and Board of Community Services Chair Carol Quandt for coordinating a clean up day at Franklin Community Park. Council Member N. Rogers acknowledged February as Black History Month and encouraged residents to educate themselves on the history of the culture. Mayor C. Rogers reported he attended the Mayors' & Councilmembers' dinner and Legislative Task Force meeting, he participated in the Park a Month launch at Franklin Park and thanked the staff and volunteers for their work. Mayor Rogers asked Council if they would support a letter be sent to the Board of Supervisors in support of the Sears building acquisition. There was consensus for the Mayor to send the letter on behalf of the Council. No public comments were provided. 10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 10.1.1 Council Subcommittee Reports Vice Mayor Alvarez provided a brief report on the Downtown City of Santa Rosa Regular Meeting Minutes Page 5 of 20 City Council Regular Meeting Minutes - Final February 15, 2022 Subcommittee meeting where a presentation on skateboard deterrent alternatives was discussed. The Vice Mayor asked Council if there was interest in bringing the topic forward to the Council for discussion and action or if the Council was comfortable with Committee deciding on the use of an alternative deterrent. There was Council consensus for the Committee to move forward without bringing the item to the Council for discussion. Council Member N. Rogers provided a brief report on the Health Action Subcommittee meeting, announced she was appointed as Vice Chair on the Waterways Advisory Committee/Technical Advisory Committee and provided a brief update of the meeting. Mayor C. Rogers provided a brief report on the Economic Development Subcommittee, and the Climate Action Subcommittee. 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) Mayor C. Rogers provided a brief report and announced he was appointed as Chair for the next two years. 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.1.4 Association of Bay Area Governments (ABAG) 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.1.6 Sonoma Clean Power Authority (SCPA) Mayor Rogers provided a brief report. 10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA)) 10.1.8 Groundwater Sustainability Agency (GSA) Council Member Schwedhelm provided a brief report and announced the Committee will be holding a virtual meeting on City of Santa Rosa Regular Meeting Minutes Page 6 of 20 City Council Regular Meeting Minutes - Final February 15, 2022 March 22, from 5:30-7:30, and a meeting on April 27 from 5:30 - 7:30 with a location to be determined. 10.1.9 Home Sonoma County (HSC) Council Member Schwedhelm provided a brief report. 10.1.10 Renewal Enterprise District (RED) 10.1.11 Public Safety Subcommittee 10.1.12 Other Mayor Rogers provided a brief report on the SMART Strategic Plan meeting. 11. APPROVAL OF MINUTES No public comments were made. 11.1 December 7, 2021, Regular Meeting. Attachments: Draft Minutes Approved as submitted. 11.2 December 14, 2021, Regular Meeting. (CONTINUED FROM THE FEBRUARY 1, 2022 AGENDA) Attachments: Draft Minutes Approved as submitted. 11.3 December 21, 2021, Special Meeting. (CONTINUED FROM THE FEBRUARY 1, 2022 AGENDA) Attachments: Draft Minutes Approved as submitted. 11.4 January 11, 2022, Regular Meeting. Attachments: Draft Minutes Approved as submitted. 12. CONSENT ITEMS A motion was made by Council Member Fleming, seconded by Council Member Sawyer, to make findings of good cause due to circumstances City of Santa Rosa Regular Meeting Minutes Page 7 of 20 City Council Regular Meeting Minutes - Final February 15, 2022 beyond Council's control, to add Item 12.4 to the Consent agenda. The motion carried by the following vote: Yes: 6 - Mayor Rogers, Vice Mayor Alvarez, Council Member Fleming, Council Member Rogers, Council Member Sawyer, and Council Member Schwedhelm PUBLIC COMMENT Duane De Witt spoke asking Item 12.2 be continued until after Item 14.2 is presented. Woody Hastings spoke on Item 12.2 suggesting a universal screening in the procurement process, and for an evaluation be done on alternatives to the proposed mowers. Approval of the Consent Agenda A motion was made by Vice Mayor Alvarez, seconded by Council Member Sawyer, to waive reading of the text and adopt Consent Items 12.1 through 12.4. The motion carried by the following vote: Yes: 6 - Mayor Rogers, Vice Mayor Alvarez, Council Member Fleming, Council Member Rogers, Council Member Sawyer, and Council Member Schwedhelm 12.1 RESOLUTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT F002334 WITH BELINDA M. FERNANDEZ, DBA STUDIO B RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve the First Amendment to Professional Services Agreement Number F002334 with Belinda M. Fernandez, dba Studio B, Santa Rosa, CA, to extend multi-platform marketing and brand management services for the Economic Development Division through June 30, 2023, and increase compensation in the amount of $65,000 for a total contract amount not to exceed $152,000. Attachments: Staff Report Resolution Exhibit A - Amendment to PSA Studio B Presentation City of Santa Rosa Regular Meeting Minutes Page 8 of 20 City Council Regular Meeting Minutes - Final February 15, 2022 This Consent - Resolution was adopted. RESOLUTION NO. RES-2022-023 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NO. F002334 WITH BELINDA M. FERNANDEZ, DBA STUDIO B 12.2 RESOLUTION - APPROVAL TO TRANSFER FUNDS FROM BENNETT VALLEY GOLF COURSE CAPITAL FUND TO PURCHASE GREENS MOWERS RECOMMENDATION: It is recommended by the Bennett Valley Golf Course Ad Hoc Committee and the Transportation and Public Works Department that the Council, by resolution, increase appropriations in the Bennett Valley Golf Course Operations fund in the amount of $100,000 for the purchase of two golf course greens mowers, with the source of funds from Bennett Valley Golf Course Capital Fund. Attachments: Staff Report Resolution Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2022-024 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING TRANSFER OF FUNDS FROM BENNETT VALLEY GOLF COURSE CAPITAL FUND TO PURCHASE TWO GREENS MOWERS 12.3 RESOLUTION - ADOPTION OF MEMORANDUM OF UNDERSTANDING, UNIT 9 - FIRE SAFETY MANAGEMENT REPRESENTED BY SANTA ROSA POLICE MANAGEMENT ASSOCIATION, EFFECTIVE JULY 1, 2021 THROUGH JUNE 30, 2024 RECOMMENDATION: It is recommended by the Human Resources Department and the City Manager’s Office that the Council, by resolution, adopt the Memorandum of Understanding for an agreement for, and on behalf of, the employees in the City’s Bargaining Unit 9 - Fire Safety Management, represented by the Santa Rosa Police Management Association, and effective July 1, 2021 to June 30, 2024. City of Santa Rosa Regular Meeting Minutes Page 9 of 20 City Council Regular Meeting Minutes - Final February 15, 2022 Attachments: Staff Report Attachment 1 - Redline MOU Resolution Exhibit A - MOU Presentation REVISED Presentation (Uploaded 2-15-2022) This Consent - Resolution was adopted. RESOLUTION NO. RES-2022-025 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING A MEMORANDUM OF UNDERSTANDING FOR AND ON BEHALF OF THE EMPLOYEES IN THE CITY OF SANTA ROSA'S UNIT 9 - FIRE SAFETY MANAGEMENT, REPRESENTED BY THE SANTA ROSA POLICE MANAGEMENT ASSOCIATION, EFFECTIVE JULY 1, 2021 THROUGH JUNE 30, 2024 *12.4 RESOLUTION - DECLARING A VACANCY IN THE OFFICE OF COUNCIL MEMBER DISTRICT 3 AND APPOINTING DIANNA MACDONALD TO SERVE UNTIL DECEMBER 2022 RECOMMENDATION: It is recommended by the City Attorney’s Office and City Clerk’s Office that the Council, by resolution, appoint Dianna MacDonald to the office of Council Member District 3. Attachments: Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2022-026 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA DECLARING A VACANCY IN THE OFFICE OF COUNCIL MEMBER DISTRICT 3 AND APPOINTING DIANNA MACDONALD TO SERVE UNTIL DECEMBER 2022 Mayor Rogers welcomed newly appointed Council Member Dianna MacDonald to the dais. Council Member MacDonald thanked the Council and expressed her appreciation to all the candidates who applied for the position. 14. REPORT ITEMS 14.1 REPORT - PROJECT APPROVAL AND APPROVAL OF THE ACQUISITION OF A PORTION OF 1400 FOUNTAINGROVE PARKWAY FOR THE PERMANENT FIRE STATION NO. 5 REBUILD PROJECT (FIRE STATION 5 RESILIENCY AND RELOCATION) City of Santa Rosa Regular Meeting Minutes Page 10 of 20 City Council Regular Meeting Minutes - Final February 15, 2022 (CONTINUED FROM THE FEBRUARY 1, 2022 AGENDA) BACKGROUND: The City seeks to acquire an approximately 2.11-acre portion of Keysight’s campus located at 1400 Fountaingrove Parkway, Santa Rosa, CA (the “Property”) in order to relocate and rebuild Fire Station 5, formerly located at 2201 Newgate Ct., following the original station’s destruction in the 2017 Tubbs Fire. Relocation of the permanent Fire Station 5 to the proposed acquisition site will improve service, allow for upstaffing, and serve as a forward command post in the event of large emergencies. An Initial Study/Mitigated Negative Declaration (IS/MND), and Mitigation Monitoring and Reporting Program (MMRP) have been prepared in accordance with the California Environmental Quality Act (CEQA) to analyze and mitigate the potential environmental impacts associated with the proposed acquisition and construction of a new 10,763 square foot fire station on the Property. The IS/MND concludes that the proposed project would not result in any significant or potentially significant effects on the environment if the mitigation measures identified in the IS/MND are adopted and made conditions of approval of the proposed project. RECOMMENDATION: It is recommended by the Fire Department, Transportation and Public Works Department and Real Estate Services that Council, by resolution: 1) Adopt the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Permanent Fire Station No. 5 Relocation and Rebuild Project (Fire Station 5 Resiliency and Relocation); 2) Approve the Project; 3) Approve the acquisition of approximately 2.11 acres of a portion of 1400 Fountaingrove Parkway, Santa Rosa, CA, APN 173-670-022, for the new Fire Station 5; and 4) Authorize the Assistant City Manager or designee to execute all documents necessary to complete the acquisition and all documents related, subject to approval as to form by the City Attorney. Attachments: Staff Report Attachment 1 - Fire Station 5 ISMND and MMRP Attachment 2 - Prelim Design Submittal Resolution Exhibit A - Fire Station 5 ISMND and MMRP Presentation City of Santa Rosa Regular Meeting Minutes Page 11 of 20 City Council Regular Meeting Minutes - Final February 15, 2022 Jill Scott, Real Property Manager, and Lisa Welsh, Associate Civil Engineer - Transportation and Public Works, presented and answered questions from Council. PUBLIC COMMENT Andrew spoke on the previous fire station not meeting ADA requirements and asked if those would be addressed in the new station. Duane De Witt spoke expressing concern on the size of the new site being larger than the previous site of the fire station, and his concern Council is using Community Development Block Grant funding when it should be used to help disadvantaged areas with their infrastructure. A motion was made by Council Member Fleming, seconded by Council Member Schwedhelm, to waive reading of the text and adopt RESOLUTION NO. RES-2022-027 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING A MITIGATED NEGATIVE DECLARATION AND A MITIGATION MONITORING AND REPORTING PROGRAM WITH PROJECT APPROVAL AND APPROVING THE ACQUISITION OF A PORTION OF 1400 FOUNTAINGROVE PARKWAY FOR THE PERMANENT FIRE STATION NO. 5 REBUILD PROJECT (FIRE STATION 5 RESILIENCY AND RELOCATION) The motion carried by the following vote: Yes: 7 - Mayor Rogers, Vice Mayor Alvarez, Council Member Fleming, Council Member Rogers, Council Member Sawyer, Council Member Schwedhelm, and MacDonald Mayor Rogers announced the reordering of the agenda to take Item 13 followed by Item 14.2 and Item 15.1. Present: 6 - Mayor Chris Rogers, Vice Mayor Eddie Alvarez, Council Member Victoria Fleming, Council Member Natalie Rogers, Council Member John Sawyer, and Council Member Tom Schwedhelm 13. PUBLIC COMMENT ON NON-AGENDA MATTERS Duane De Witt spoke expressing concern on the discrimination against Pomo Indians and Veterans from Roseland and the need to City of Santa Rosa Regular Meeting Minutes Page 12 of 20 City Council Regular Meeting Minutes - Final February 15, 2022 work together as equal partners. 14. REPORT ITEM 14.2 REPORT - APPROVAL OF SCOPE OF SERVICES AND SOLICITATION PROCESS FOR MANAGEMENT OF BENNETT VALLEY GOLF COURSE ENTERPRISE BACKGROUND: The purpose of this action is to receive approval from Council to solicit for a single management organization to operate and maintain the Bennett Valley Golf Course (BVGC), including the restaurant. On August 17, 2021, Council approved a solicitation to evaluate the BVGC operations and make recommendations for a future solicitation for operations and maintenance of the BVGC. The Bennett Valley Ad Hoc Committee and staff have worked with the National Golf Foundation (NGF) to develop options for solicitation of the future management of the BVGC and restaurant. Approval of the motion will 1) approve the scope of work, 2) authorize staff to release a request for proposals for a single operator for the entire BVGC enterprise, 3) approve the review and selection committee, and 4) delegate authority to the City Manager or designee to further modify the Scope of Work and/or RFP process, composition of the review committee provided such changes are consistent with or do not otherwise conflict with Council direction. RECOMMENDATION: It is recommended by the Bennett Valley Golf Course Ad Hoc Committee, and the Transportation and Public Works Department that the Council, by motion: 1) approve a scope of services for management of Bennett Valley Golf Course; and 2) authorize release of a Request for Proposals (RFP) to solicit for a single operator management organization to operate and maintain the Bennett Valley Golf Course and restaurant; and 3) approve the review committee composition; and 4) delegate authority to the City Manager or designee to further modify the scope of work and/or RFP process and composition of the review committee provided such changes are consistent with or do not otherwise conflict with Council direction. City of Santa Rosa Regular Meeting Minutes Page 13 of 20 City Council Regular Meeting Minutes - Final February 15, 2022 Attachments: Staff Report Attachment 1 Attachment 2 Presentation Jen Santos, Deputy Director - Parks, presented and answered questions from Council. Richard Singer, National Golf Foundation, presented and answered questions from Council. Jeff Danner, Golf Group, Ltd. was available to answer questions. PUBLIC COMMENT Duane De Witt spoke expressing concern about the project and in support of a private entity to run the operations. Andrew Smith spoke asking if the Windsor operation had been looked at as a reference point for a single operator. Steve spoke on the community who appreciates the asset of the Bennett Valley Golf Course and urged the Council to support moving it forward. A motion was made by Council Member Sawyer, seconded by Council Member MacDonald, 1) approving a scope of services for management of Bennett Valley Golf Course; 2) authorizing the release of a Request for Proposals (RFP) to solicit for a single operator management organization to operate and maintain the Bennett Valley Golf Course and restaurant; 3) approving the review committee composition; and 4) delegating authority to the City Manager or designee to further modify the scope of work and/or RFP process and composition of the review committee provided such changes are consistent with or do not otherwise conflict with Council direction. The motion carried by the following vote: Yes: 6 - Mayor Rogers, Vice Mayor Alvarez, Council Member Fleming, Council Member Rogers, Council Member Sawyer, and Council Member Schwedhelm 15. PUBLIC HEARINGS City of Santa Rosa Regular Meeting Minutes Page 14 of 20 City Council Regular Meeting Minutes - Final February 15, 2022 15.1 PUBLIC HEARING - RESOLUTION AUTHORIZING FILING A GRANT APPLICATION FOR FTA SECTION 5310 FUNDS FOR PURCHASE OF REPLACEMENT ADA PARATRANSIT VEHICLES (CONTINUED FROM THE FEBRUARY 1, 2022 AGENDA) BACKGROUND: Federal Transit Administration (FTA) Section 5310 program funds are appropriated to urbanized areas across the United States to support transportation services for older adults and persons living with a disability. Applications for the 5310 grant process in California are administered by Caltrans in conjunction with the Metropolitan Transportation Commission (MTC). Caltrans requires the local jurisdiction to hold a public hearing as well as adopt a resolution prior to applying for 5310 funds. Santa Rosa’s application will request funding for eligible ADA Paratransit vehicles. RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council: 1) hold a public hearing to determine whether any private non-profit is readily available to provide paratransit services within the City; and, 2) by resolution, authorize the City Manager or designee to execute and file a grant application with the California Department of Transportation (Caltrans) under Federal Transit Act Section 5310 (FTA C 9070.1G) to purchase five replacement ADA Paratransit vehicles. Attachments: Staff Report Attachment 1 - Public Hearing Notice and E-mail to Org Resolution Presentation Yuri Koslen, Transit Planner, presented and answered questions from Council. Rachel Ede, Deputy Director - Transit, was available to answer questions. Mayor Rogers opened the public hearing at 6:52 p.m. No public comments were made. Mayor Rogers closed the public hearing at 6:52 p.m. A motion was made by Council Member Fleming, seconded by Council City of Santa Rosa Regular Meeting Minutes Page 15 of 20 City Council Regular Meeting Minutes - Final February 15, 2022 Member Rogers, to waive reading of the text and adopt RESOLUTION NO. RES-2022-028 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING A GRANT APPLICATION FOR FEDERAL FUNDING UNDER THE FEDERAL TRANSIT ADMINISTRATION'S SECTION 5310 (49 U.S.C. SECTION 5310) PROGRAM WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION The motion carried by the following vote: Yes: 6 - Mayor Rogers, Vice Mayor Alvarez, Council Member Fleming, Council Member Rogers, Council Member Sawyer, and Council Member Schwedhelm Mayor Rogers recessed the meeting at 6:53 p.m. and reconvened at 7:30 p.m. 15.2 PUBLIC HEARING - PUBLIC HEARING ON FISCAL YEAR 2022/23 BUDGET PRIORITIES BACKGROUND: The City Charter, Section 28(a), states that “…not later than March 31st of each year and prior to any annual goal setting meeting held by the Council, the Council shall hold a public hearing seeking oral and written comment from the public on budget priorities for the upcoming fiscal year.” Public input is an important component to the preparation of the budget. This public hearing also provides information to the City Council as they establish and refine their Council Goals. In addition to this public hearing, members of the public may provide comments or suggestions at any time on the City’s website. RECOMMENDATION: It is recommended by the Finance Department, that the Council hold a public hearing on budget priorities and consider written and oral comments as part of future budget deliberations. No action is necessary. Attachments: Staff Report Presentation Late Correspondence (Uploaded 2-15-2022) Chief Financial Officer Alan Alton presented and answered questions from Council. Mayor Rogers opened the public hearing at 7:32 p.m. City of Santa Rosa Regular Meeting Minutes Page 16 of 20 City Council Regular Meeting Minutes - Final February 15, 2022 No public comments were made. Mayor Rogers closed the public hearing at 7:33 p.m. No action was taken by Council. 14. REPORT ITEMS 14.3 REPORT - APPROPRIATION OF FUNDS FOR ONE-TIME PROGRAMS AND APPROVAL OF LIMITED TERM MEDIA SERVICES TECHNICIAN FOR THREE YEARS BACKGROUND: The City received PG&E settlement funds in the amount of $95 million in July 2020. Of that amount, the City Council has obligated $88 million to various programs, including $40 million to provide financial stability to the General Fund; $10 million contribution to the Renewal Enterprise District (RED); $10 million for the development of the Roseland Library; $20 million for fire recovery projects in Coffey Park and Fountaingrove areas; and $8 million for fire resiliency projects. The City has been allocated a total of $34.6 million of American Rescue Plan Act (ARPA) funds, with the first tranche received in May 2021, and the second to be received in May 2022. Over the last half of 2021, a working group of City staff reviewed potential programs that could be funded by the City’s ARPA allocation, or with the remaining $7 million of PG&E settlement funds, based on sustainability, economic, and equity factors. The working group provided a ranked program list to the Council as part of Study Session presentations on October 26, 2021, and again on November 30, 2021, at which time the Council provide direction for funding the spending plans. RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, increase appropriations to fund one-time programs using PG&E settlement funds and American Rescue Plan Act (ARPA) funds, as set for in Exhibit A and B of the resolution, and amend the City Classification and Salary Plan to add 1.0 FTE Limited Term Media Services Technician for three years in the Information Technology Department. City of Santa Rosa Regular Meeting Minutes Page 17 of 20 City Council Regular Meeting Minutes - Final February 15, 2022 Attachments: Staff Report Attachment 1 Resolution Exhibit A Exhibit B Presentation Late Correspondence (Uploaded 2-15-2022) Late Correspondence (Uploaded 2-17-2022) Chief Financial Officer Alan Alton presented and answered questions from Council. City Manager Smith answered questions from Council. PUBLIC COMMENT Ann Hammond, Sonoma County Library Director, expressed appreciation for the partnership with the City, acknowledged the contribution to the Roseland Library and thanked city staff for their work. June B. spoke in support of ARPA funds to be used for a community and cultural center in Roseland. Manny Morales spoke on behalf of the Latinx Student Congress, advocating for the demands of Roseland, and for Santa Rosa to create a library and multicultural community center. Ricarda spoke in support of using ARPA funds for Roseland community needs, a resiliency hub, library, and multicultural center. Gregory Fearon spoke congratulating Council and staff for the wide variety of projects presented, the challenges with implementation of the projects, and encouraged the City to work with the County. Evette Minor spoke thanking Council for the hard work being done in Roseland, Southwest Santa Rosa being at a huge disadvantage, in support of any remaining money to be used for an emergency hub in the Southwest area, and for ARPA funds to be used to help vulnerable populations. City of Santa Rosa Regular Meeting Minutes Page 18 of 20 City Council Regular Meeting Minutes - Final February 15, 2022 Duane De Witt spoke on the Portrait of Sonoma County Update 2021 which named the Roseland district as being the most disadvantaged on the human development index, and in support of using ARPA funds for a Roseland library and using any extra money to fix the roads in the area. Woody Hastings spoke in support of using ARPA funds for a publicly owned and operated community cultural center in Roseland that can accommodate a library and resiliency hub. A motion was made by Council Member Rogers, seconded by Council Member MacDonald, to waive reading of the text and adopt RESOLUTION NO. RES-2022-029 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING SPENDING PLANS FOR AMERICAN RESCUE PLAN ACT (ARPA) FUNDS AND PG&E SETTLEMENT FUNDS, APPROPRIATING FUNDS, AND AMENDING THE CITY CLASSIFICATION AND SALARY PLAN TO ADD 1.0 FTE LIMITED TERM MEDIA SERVICES TECHNICIAN FOR THREE YEARS IN THE INFORMATION TECHNOLOGY DEPARTMENT The motion carried by the following vote: Yes: 7 - Mayor Rogers, Vice Mayor Alvarez, Council Member Fleming, Council Member Rogers, Council Member Sawyer, Council Member Schwedhelm, and MacDonald 14.4 REPORT - FY 2021-22 BUDGET AMENDMENT BACKGROUND: The purpose of this item is to request approval to amend the current FY 2021-22 adopted budget, salary plan and number of authorized positions. This amendment will accomplish several actions. It will 1) increase appropriations for revenue, especially in the General Fund, which has rebounded more quickly than anticipated from COVID-19 pandemic-related losses; 2) increase appropriations to fund Council-approved changes to City labor contracts; and 3) increase appropriations to address critical needs for the last six months of the fiscal year. In addition, staff is requesting personnel changes to support Council priorities and changes in the City’s organization structure. RECOMMENDATION: It is recommended by the Finance Department City of Santa Rosa Regular Meeting Minutes Page 19 of 20 City Council Regular Meeting Minutes - Final February 15, 2022 that the Council, by two separate resolutions: 1) amend the Fiscal Year (FY) 2021-22 adopted budget and the FY 2021-22 salary plan and number of authorized positions as set forth in Exhibit A of the resolution; and 2) amend the Transaction and Use Tax (Measure O) Implementation Plan for Police, Fire, and Gang Prevention/Intervention Services to reflect additional revenues and expenditures. Attachments: Staff Report Resolution 1 - FY 2021-2022 Budget Amendment Exhibit A - FY 2021-2022 Budget Amendment Resolution 2 - Measure O Implementation Plan Exhibit A - Measure O Implementation Plan Presentation Chief Financial Officer Alan Alton presented and answered questions from Council. PUBLIC COMMENT Mark spoke requesting financial audit statements be made available to the public prior to the Council's budget priority discussion. A motion was made by Council Member Schwedhelm, seconded by Council Member Fleming, to waive reading of the text and adopt RESOLUTION NO. RES-2022-030 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING THE FISCAL YEAR 2021-2022 BUDGET AND AMENDING THE CLASSIFICATION AND SALARY PLAN The motion carried by the following vote: Yes: 7 - Mayor Rogers, Vice Mayor Alvarez, Council Member Fleming, Council Member Rogers, Council Member Sawyer, Council Member Schwedhelm, and MacDonald A motion was made by Council Member Schwedhelm, seconded by Council Member Sawyer, to waive reading of the text and adopt RESOLUTION NO. RES-2022-031 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING THE TRANSACTION AND USE TAX IMPLEMENTATION PLAN FOR POLICE, FIRE, AND GANG PREVENTION/INTERVENTION SERVICES The motion carried by the following vote: City of Santa Rosa Regular Meeting Minutes Page 20 of 20 City Council Regular Meeting Minutes - Final February 15, 2022 Yes: 7 - Mayor Rogers, Vice Mayor Alvarez, Council Member Fleming, Council Member Rogers, Council Member Sawyer, Council Member Schwedhelm, and MacDonald 16. WRITTEN COMMUNICATIONS - NONE. 17. PUBLIC COMMENTS ON NON-AGENDA MATTERS 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] - NONE. 19. ADJOURNMENT OF MEETING Mayor Rogers adjourned the meeting at 9:21 p.m. The next regularly scheduled meeting will be held on Tuesday, February 22, 2022, at a time to be set by the Mayor. 20. UPCOMING MEETINGS 20.1 UPCOMING MEETINGS LIST Attachments: Upcoming Meetings List This item was received and filed. Approved on: March 29, 2022 /s/ Stephanie A. Williams, City Clerk