City Council

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 City Council Regular Meeting Minutes - Final Tuesday, May 7, 2024 12:00 PM 1. CALL TO ORDER AND ROLL CALL Mayor N. Rogers called the meeting to order at 12:03 p.m. Present: 6 - Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Chris Rogers Absent: 1 - Council Member Eddie Alvarez 2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED) 3. ANNOUNCEMENT OF CLOSED SESSION ITEMS No public comments were made. Mayor N. Rogers recessed the meeting to closed session at 12:04 p.m. to discuss Item 3.1 as listed on the agenda. 3.1 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Maraskeshia Smith, City Manager; Alan Alton, Chief Financial Officer; Dominique Blanquie, Human Resources Director; Siara Goyer, Employee Relations Manager; and Burke Dunphy of Sloan Sakai Yeung & Wong LLP. Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management (Employee Unit 11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13); City Attorney (Employee Unit 15); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association City of Santa Rosa Regular Meeting Minutes Page 2 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 (Employee Unit 18). This item was received and filed. Mayor N. Rogers adjourned closed session at 12:30 p.m. and reconvened the meeting to study session at 12:34 p.m. All Council Members were present with the exception of Council Member Alvarez. 4. STUDY SESSION 4.1 REVIEW OF FISCAL YEAR 2024-25 OPERATIONS AND MAINTENANCE BUDGET AND CAPITAL IMPROVEMENT PROGRAM BUDGET It is recommended by the City Manager and Finance Department that the Council hold a Study Session intended to provide City Council the opportunity to receive information and ask questions related to the City’s overall financial stability and the proposed Fiscal Year (FY), 2024-25 Operations and Maintenance Budget and the Capital Improvement Program budget. This item is provided for Council’s information and no action is required. Day 1 - May 7, 2024 City-wide overview and General Fund segment Administrative and Public Safety* Departments: · City Council · City Manager · City Attorney · Communications & Intergovernmental Relations · Human Resources and Risk · Finance Department · Non-Departmental · Information Technology · Housing & Community Services · Fire Department · Police Department Day 2 - May 8, 2024 · Planning & Economic Development · Parks & Recreation · Transportation & Public Works City of Santa Rosa Regular Meeting Minutes Page 3 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 · Water Department · Capital Improvement Project Attachments: Staff Report Presentation Full Presentation Day 1 Presentation Day 2 Late Correspondence (Uploaded 05-07-2024) Late Correspondence (Uploaded 05-09-2024) Veronica Conner, Budget and Financial Analyst Manager, introduced the order and overview of the two-day study session. City Manager Maraskeshia Smith provided opening comments, thanked staff for their efforts in the budget preparation, and other concepts for consideration during the budgeting process. Alan Alton, Chief Financial Officer, provided a brief report on the economic overview, the FY 2024-25 General Fund budget deficit, and mitigation measures and answered questions from Council. Veronica Conner, Budget and Financial Analyst Manager, provided a citywide overview and the General Fund of the proposed FY 2024-25 budget. Council Member Fleming left the dais at approximately 1:30 p.m. and rejoined the meeting at 1:49 p.m. Mayor N. Rogers recessed the meeting at 2:14 p.m. and reconvened at 2:30 p.m. All Council Members were present with the exception of Council Member Alvarez. Veronica Conner, Budget and Financial Analyst Manager, provided an overview on the City Council and City Manager's proposed FY 2024-25 budget. City Attorney Teresa Stricker presented the City Attorney's Office proposed FY 2024-25 budget and answered questions. Lon Peterson, Chief Communications and Intergovernmental City of Santa Rosa Regular Meeting Minutes Page 4 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 Relations Officer, presented the Communications & Intergovernmental Relations proposed FY 2024-25 budget. Dominique Blanquie, Human Resources Director, presented the Human Resources Department proposed FY 2024-25 budget. Alan Alton, Director of Finance, presented the Finance Department proposed FY 2024-25 budget and Scott Wagner, Deputy Director of Finance, presented the Non-departmental proposed FY 2024-25 budget. Brian Tickner, Chief Information Officer, presented the Information Technology Department proposed FY 2024-25 budget. Council Member Alvarez joined the meeting at 4:00 p.m. Megan Basinger, Director of Housing and Community Services, and Kate Goldfine, Administrative Services Officer, presented the Housing and Community Services Department proposed FY 2024-25 budget. Scott Westrope, Fire Chief, and Sarah Roberts, Administrative Analyst, presented and answered questions from Council regarding the Fire Department proposed FY 2024-25 budget and answered questions from Council. John Cregan, Chief of Police, and Pam Lorence, Administrative Service Officer, presented and answer questions from Council regarding the Police Department proposed FY 2024-25 budget and answered questions from Council. City Manager Smith provided closing comments on the Day 1 presentations. Mayor N. Rogers adjourned the study session at 5:01 p.m. and continued it to Wednesday, May 8, 2024, at 9:00 a.m., and convened the regular session. 5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED) City of Santa Rosa Regular Meeting Minutes Page 5 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 Present: 7 - Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Chris Rogers 6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS Teresa Stricker, City Attorney, reported that there was no reportable action from closed session. 7. PROCLAMATIONS/PRESENTATIONS Mayor N. Rogers announced that Item 7.3 would be taken ahead of Items 7.1 and 7.2. 7.3 PROCLAMATION - MISSING AND MURDERED INDIGENOUS WOMEN, GIRLS, AND PERSONS AWARENESS DAY Attachments: Proclamation Council Member Fleming read and presented the proclamation to MaDonna Feather Cruz, Native American Liaison. MaDonna Feather Cruz, Native American Liaison received the proclamation and provided a brief comment. PUBLIC COMMENT: Yolanda Smith Ocampo spoke in support of the proclamation. Frank Gonzales spoke in support of the proclamation and on the fentanyl crisis that is taking our sons and daughters. Micky spoke in support of the proclamation and requested a culture center for Native American youth. Lisa Diaz McQuaid spoke in support of the proclamation. Adina Flores spoke in support of the proclamation and on other topics. 7.1 PROCLAMATION - MAY 2024 BIKE TO WORK MONTH & DAY City of Santa Rosa Regular Meeting Minutes Page 6 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 Attachments: Proclamation Council Member C. Rogers read and presented the proclamation to Eris Weaver, Executive Director, Sonoma County Bicycle Coalition. Eris Weaver, Sonoma County Bicycle Coalition, spoke on the proclamation and on the importance of bicycling in our community. PUBLIC COMMENT: Chris Gunther, Bikeable Santa Rosa, spoke in support of the proclamation and bicycle safety initiatives across the city. 7.2 PROCLAMATION - AFFORDABLE HOUSING MONTH 2024 Attachments: Proclamation Council Member Alvarez read and presented the proclamation to Robyn Van Ekelenburg, Roxann Kidneigh of Burbank Housing, and Angela Morgan, Housing and Community Services Program Specialist. Nicole DelFiorentino, Housing and Community Services Manager, provided a brief comment on affordable housing efforts through the DPal program and the Burbank Housing Cal-Home program. PUBLIC COMMENT: Angie Dillon-Shore, First 5 Sonoma County, spoke in support of the proclamation and the City's efforts to expanding affordable housing. Abby Torrez, Generation Housing, spoke in support of the proclamation and the importance of investing in affordable housing. Jen Klose, Generation Housing, spoke in support of the proclamation and efforts towards more affordable housing. Max Zhang, Generation Housing, spoke in support of the proclamation and investing in more affordable housing. City of Santa Rosa Regular Meeting Minutes Page 7 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 Kyle Gregoire spoke in support of the proclamation, lived experiences related to affordable housing, and the need for low income multi-family housing. Jordan Gregoire spoke in support of the proclamation and lived experiences related to affordable housing. Adina Flores spoke on the item. Mayor N. Rogers recessed the meeting at 5:50 p.m. and reconvened at approximately 6:10 p.m. All Council Members were present. Mayor N. Rogers announced that Item 14 will be heard before Item 8. 14. PUBLIC COMMENT ON NON-AGENDA MATTERS Robert Maddock, Teamsters 856, spoke on the City needing to take care of employees. Matt Finnegan, Teamsters Representative, spoke in support of equity of wages for staff internally and compared to the County. Chris Huffman spoke in support of City employees, and on the recruitment and retention problem in the City of Santa Rosa. Abigail Zoger, Santa Rosa Junior College, spoke on recent Climate Action Night, advocated for the prioritization of climate issues through bike, pedestrian and other transportation safety considerations, and presented a piece of artwork created and signed by students. Bernie Buchanan spoke in support of city employees, the bus driver shortage, and recruitment and retention problems. Miles Burgin spoke in support of a parental leave policy for City employees. Juan Flores spoke in support of the contributions of employees and City of Santa Rosa Regular Meeting Minutes Page 8 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 better bilingual pay. Jandon Brisco spoke in support of the City taking care of its employees. Christian Candelaria spoke in support of City staff and expressed concerns on company culture and the great inflation. Jeff Bittner spoke in support of City employees and stressed vacancy rates that are significantly impacting his department due to employees leaving for better pay at other agencies. Jerilynn Schisser spoke in support of equitable compensation for Lab Analysts, which are making 30-60% less than neighboring agencies. Sasha Brown spoke in support of competitive and equitable compensation for City employees. LATE CORRESPONDENCE Attachments: Late Correspondence (Uploaded 05-07-2024) 15. REPORT ITEMS - NONE. 16. PUBLIC HEARINGS 16.1 PUBLIC HEARING - BENNETT VALLEY GOLF COURSE FEES BACKGROUND: The City owns the 150-acre Bennett Valley Golf Course (BVGC) facility including but not limited to an 18-hole golf course and driving range, pro shop, restroom, maintenance shops and yards, restaurant, bar, and event center (banquet rooms). Touchstone has operated, maintained, and managed the entire BVGC Enterprise as of July 1, 2022. As part of the Touchstone proposal and preliminary revenue budget, it was anticipated that golf fees would need to be reviewed and updated as soon as practicable and regularly to be competitive. On January 10, 2023, Council increased golf fees and eliminated the City of Santa Rosa Regular Meeting Minutes Page 9 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 capital improvement fee per resolution RES-2023-007. This allowed Touchstone to establish updated fees closer to market rate and have flexibility with the best and highest use for all the fees collected. As part of Touchstone’s analysis of current market rates for golf fees, the need to provide additional revenue to maintain the enterprise fund increased and new fees are proposed for fiscal year 2024/2025. RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council hold a Public Hearing to discuss increasing and adding golf fees and by resolution approve revised Bennett Valley Golf Course Fees to supersede and replace the Bennett Valley Golf Course Fees and requirements set forth in Resolution No. RES-2023-007, effective on July 1, 2024, for the Bennett Valley Golf Course. Attachments: Staff Report Attachment 1 - Resolution RES-2023-007 Resolution Exhibit A - Proposed BVGC Fees Presentation Public Hearing Notice Updated Exhibit A Proposed BVGC Fees (Uploaded 05-07-2024) Late Correspondence (Uploaded 05-07-2024) Late Correspondence (Uploaded 05-09-2024) Jen Santos, Deputy Director - Parks, James Birchall and Mark Luthman, Touchstone Golf, and Greg Anderson, General Manager - Bennett Valley Golf Course, presented and answered questions from Council. Mayor N. Rogers opened the public hearing at 6:52 p.m. Catherine Conrado, Bennett Valley Women's Golf League, spoke in support of the modest increases being described. Lynne Carlile, Save the Bennett Valley Golf Course Board (SBVGC) and Women's Golf League, spoke in support of proposed increases. Shelia Bell, SBVGC, spoke in support of the minor increases. City of Santa Rosa Regular Meeting Minutes Page 10 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 Richard Carlile, SBVGC, spoke in support of the proposed increases. Ken Richter spoke in opposition of the proposed increases. Michael Hilber spoke in opposition to City funds supporting the golf course. Unidentified spoke in support of general rate increases, but identified some inconsistencies of the rate proposals. Mayor N. Rogers closed the public hearing at 7:02 p.m. A motion was made by Vice Mayor Stapp, seconded by Council Member Okrepkie, to waive reading of the text and adopt a resolution to approve revised Bennett Valley Golf Course Fees to supersede and replace the Bennett Valley Golf Course Fees with updated Exhibit A as presented. RESOLUTION NO. RES-2024-062 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING REVISED BENNETT VALLEY GOLF COURSE FEES. The motion carried by the following vote: Yes: 7 - Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Chris Rogers Mayor N. Rogers announced that Item 11.2 would be heard next on the agenda. 11.2 MATTERS FROM COUNCIL REGARDING FUTURE AGENDA ITEMS 11.2.1 REQUEST FOR AGENDA ITEM REGARDING A SENIOR OVERLAY FOR MOBILE HOME PARKS BACKGROUND: At the April 9, 2024, City Council Meeting, Council Member C. Rogers requested a future agenda item to discuss a senior overlay for mobile home parks. Mayor N. Rogers concurred with the request. Attachments: Correspondence Late Correspondence (Uploaded 05-07-2024) City of Santa Rosa Regular Meeting Minutes Page 11 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 PUBLIC COMMENT: Tom La Penna, Santa Rosa Manufactured Homes Association, spoke in support of the senior overlay. JoAnn Jones, Santa Rosa Manufactured Homeowners Association, spoke in support of the senior overlay. A motion was made by Council Member Rogers, seconded by Mayor Rogers, to approve placement of a discussion on development of a senior overlay for mobile home parks to a future agenda. The motion carried by the following vote: Yes: 7 - Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Chris Rogers 11.2.2 REQUEST FOR AGENDA ITEM REGARDING DEVELOPMENT OF LANGUAGE ACCESS - TRANSLATION POLICY BACKGROUND: At the April 9, 2024, City Council meeting, Council Member Alvarez requested a future agenda item to discuss development of a language access - translation policy. Council Member MacDonald concurred. No public comments were made. A motion was made by Council Member Alvarez, seconded by Council Member MacDonald, to approve placement of a discussion on the development of a language access - translation policy to a future agenda. The motion carried by the following vote: Yes: 7 - Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Chris Rogers 11.2.3 REQUEST FOR AGENDA ITEM REGARDING CELL PHONE TOWER BUFFER ZONES BACKGROUND: At the April 9, 2024, City Council meeting, Council Member Alvarez requested a future agenda item to discuss cell phone tower buffer zones. Council Member MacDonald concurred with the request. City of Santa Rosa Regular Meeting Minutes Page 12 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 No public comments were made. Council Member Alvarez withdrew the request to have the item added to a future agenda and Council Member MacDonald concurred. City Manager Smith will add this item to a project list to be discussed at goal setting in 2025. 8. STAFF BRIEFINGS 8.1 SANTA ROSA ACTIVE TRANSPORTATION PLAN UPDATE The Santa Rosa Transportation and Public Works Department is conducting an update to the 2018 Bicycle and Pedestrian Master Plan, to be renamed the Active Transportation Plan. The Bicycle and Pedestrian Advisory Board will be the guiding advisory body for the Active Transportation Plan (Plan). It is anticipated that the Plan will be adopted by the City Council in the Spring of 2025. The City Council may provide input and ask questions on the Active Transportation Plan and components of the staff briefing. No action will be taken except for possible direction to staff. Attachments: Presentation Torina Wilson, Transportation Planner, presented and answered questions from Council. PUBLIC COMMENT: Michael Hilber spoke in support of more bike racks around town and model what the town of Davis has put in place through a Cal-Trans grant. 8.2 COMMUNITY EMPOWERMENT PLAN UPDATE This is a standing item on the agenda. No action will be taken except for possible direction to staff. Ana Horta, Community Engagement Manager, presented on recent and upcoming community events as part of the Community Empowerment plan update. City of Santa Rosa Regular Meeting Minutes Page 13 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 No public comments were made. 9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS City Manager and City Attorney had no reports. 10. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS There were no statements of abstention. 11. MAYOR'S/COUNCIL MEMBERS’ REPORTS Mayor N. Rogers provided a brief report on recent community events attended. Council Member Okrepkie provided a brief report on recent community events attended. Council Member MacDonald provided a report on recent community events attended. Council Member Alvarez provided a brief report on recent community events attended. Council Member C. Rogers asked that an item be added to a future agenda to discuss amending the voting process related to City Council appointed positions including Mayor, Vice Mayor, vacant Council seats, and full Council board/commission appointments. Mayor N. Rogers concurred. No public comments were made. 11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 11.1.1 Council Subcommittee Reports Council Member MacDonald provide a brief report on the recent Long Term Financial Policy Subcommittee meeting. 11.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) City of Santa Rosa Regular Meeting Minutes Page 14 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee Mayor N. Rogers provided a brief report. 11.1.4 Association of Bay Area Governments (ABAG) 11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 11.1.6 Sonoma Clean Power Authority (SCPA) 11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA)) 11.1.8 Groundwater Sustainability Agency (GSA) 11.1.9 Sonoma County Homeless Coalition 11.1.10 Renewal Enterprise District (RED) Council Member Alvarez provided a brief report. 11.1.11 Public Safety Subcommittee Council Member Okrepkie provided a brief report. 11.1.12 Other 12. APPROVAL OF MINUTES 12.1 April 9, 2024, Regular Meeting Minutes. Attachments: Draft Minutes No public comments were made. Approved as submitted. 13. CONSENT ITEMS PUBLIC COMMENT: Michael Hilber spoke on Item 13.3. Adina Flores was not present at the time public comment was called on Item 13, but provided comment on speaker card on Item 13.3 stating: Rogal negotiations malfeasance. City of Santa Rosa Regular Meeting Minutes Page 15 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 Approval of the Consent Agenda A motion was made by Vice Mayor Stapp, seconded by Council Member Okrepkie, to waive reading of the text and adopt Consent Items 13.2 through 13.7. The motion carried by the following vote: Yes: 7 - Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Chris Rogers 13.2 RESOLUTION - PROFESSIONAL SERVICES AGREEMENT WITH CALLANDER ASSOCIATES LANDSCAPE ARCHITECTURE, INC. TO PROVIDE DESIGN AND GEOTECHNICAL ENGINEERING SERVICES FOR COURT RENOVATIONS AT HOWARTH MEMORIAL AND GALVIN COMMUNITY PARKS RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council, by resolution, approve the Professional Services Agreement between the City of Santa Rosa and Callander Associates Landscape Architecture, Inc., Gold River, California, to provide design and geotechnical engineering services to prepare design and construction documents for Howarth Memorial and Galvin Community Park court renovation projects in an amount not to exceed $314,304. Attachments: Staff Report Resolution Exhibit A - PSA with Callander 2024 This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-063 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH CALLANDER ASSOCIATES LANDSCAPE ARCHITECTURE, INC. TO PROVIDE DESIGN AND ENGINEERING SERVICES FOR COURT RENOVATIONS AT HOWARTH MEMORIAL AND GALVIN COMMUNITY PARKS IN AN AMOUNT NOT TO EXCEED $314,304.00 13.3 RESOLUTION - APPROVAL TO EXTEND THE TERM OF THE EXCLUSIVE NEGOTIATION AGREEMENT BETWEEN THE CITY OF SANTA ROSA AND ROGAL PROJECTS FOR THE REAL PROPERTY LOCATED AT 625 AND 637 3RD STREET, SANTA ROSA, CA City of Santa Rosa Regular Meeting Minutes Page 16 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 RECOMMENDATION: It is recommended by Real Estate Services that the Council, by resolution, approve an amendment extending the term of the Exclusive Negotiation Agreement dated September 14, 2023, between the City of Santa Rosa and Rogal Projects, a sole proprietorship, for an additional ninety (90) days, for the potential disposition and development of the real property located at 625 and 637 3rd Street, Santa Rosa, CA, also known as Assessor Parcel Numbers 009-013-011 and 009-013-012 or Garage 5 (collectively, the “Property”). Attachments: Staff Report Resolution Late Correspondence (Uploaded 05-07-2024) This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-064 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING AN AMENDMENT TO EXTEND THE TERM OF THE EXCLUSIVE NEGOTIATION AGREEMENT DATED SEPTEMBER 14, 2023, BETWEEN THE CITY OF SANTA ROSA AND ROGAL PROJECTS, FOR THE REAL PROPERTY LOCATED AT 625 AND 637 3RD STREET, SANTA ROSA, CALIFORNIA 13.4 RESOLUTION - PURCHASE AGREEMENTS FOR BATTERY ELECTRIC BUSES WITH GILLIG, LLC AND WITH NEW FLYER OF AMERICA, INC RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by two resolutions: 1) approve the purchase of six 40-foot battery electric buses and selected components from New Flyer of America, Inc. in an amount not-to-exceed $9,000,000, using a Cooperative Purchase under the California Department of General Services State Cooperative Purchase Contract #1-19-23-17B; 2) approve the purchase of six 40-foot battery electric buses and selected components from Gillig, LLC in an amount not-to-exceed $9,000,000, using a Cooperative Purchase under the Washington Department of Enterprise Services State Cooperative Purchase Contract #06719; 3) authorize the Purchasing Agent to issue purchase orders to initiate the process using the City’s standard purchase order terms and conditions, with any modifications approved as to form by the City Attorney, to New Flyer of America, Inc. in the amount not to exceed $9,000,000 and Gillig, LLC, in the amount City of Santa Rosa Regular Meeting Minutes Page 17 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 not to exceed $9,000,000; and 4) authorize the Director of Transportation and Public Works or designee to negotiate and execute all documents, including any necessary agreement(s), to effect the purchase, subject to the dollar limits set forth in this item and approval as to form by the City Attorney. Attachments: Staff Report Attachment 1- Bus Specification Comparison Resolution 1- Authorizing Purchase from New Flyer of America, Inc Resolution 2- Authorizing Purchase from Gillig, LLC These Consent - Resolutions were adopted. RESOLUTION NO. RES-2024-065 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THE PURCHASE OF SIX 40-FOOT BATTERY ELECTRIC BUSES AND SELECTED COMPONENTS FROM NEW FLYER OF AMERICA, INC. IN AN AMOUNT NOT-TO-EXCEED $9,000,000 AND DELEGATION OF AUTHORITY TO THE DIRECTOR OF TRANSPORTATION AND PUBLIC WORKS AND PURCHASING AGENT RESOLUTION NO. RES-2024-066 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THE PURCHASE OF SIX 40-FOOT BATTERY ELECTRIC BUSES AND SELECTED COMPONENTS FROM GILLIG, LLC IN AN AMOUNT NOT-TO-EXCEED $9,000,000 AND DELEGATION OF AUTHORITY TO THE DIRECTOR OF TRANSPORTATION AND PUBLIC WORKS AND PURCHASING AGENT 13.5 RESOLUTION - STATE OF GOOD REPAIR PROGRAM AUTHORIZATION TO APPLY FOR THE ANNUAL FORMULA ALLOCATION AND PROJECT APPROVAL RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) approve the SB1 State of Good Repair Project List; 2) authorize the Director of Transportation and Public Works or designee to request the City of Santa Rosa’s annual allocation of FY 2024-2025 State of Good Repair funding in the estimated amount of $27,383 from the California Department of Transportation; and 3) agree to comply with all conditions and requirements in the Certifications and Assurances document and applicable law for such projects. Attachments: Staff Report Resolution City of Santa Rosa Regular Meeting Minutes Page 18 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-067 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE SB1 STATE OF GOOD REPAIR PROGRAM PROJECT LIST, AUTHORIZING THE FILING OF A FUNDING CLAIM FOR THE FISCAL YEAR 2024-2025, AND AGREEING TO COMPLY WITH ALL PROGRAM CERTIFICATIONS AND ASSURANCES AND APPLICABLE LAW 13.6 RESOLUTION - TRANSPORTATION DEVELOPMENT ACT ARTICLE IV AND STATE TRANSIT ASSISTANCE ANNUAL FORMULA ALLOCATION APPLICATION SUBMITTAL RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize the Director of Transportation and Public Works or designee to file an application for the Transit Division’s annual request of Transportation Development Act Article IV and State Transit Assistance funds with the Metropolitan Transportation Commission for FY 2024-2025 in the estimated amount of $17,200,000 for ongoing Transit Operations and Capital budgetary needs. Attachments: Staff Report Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-068 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THE FILING OF A FUNDING APPLICATION WITH THE METROPOLITAN TRANSPORTATION COMMISSION FOR ALLOCATION OF TRANSPORTATION DEVELOPMENT ACT ARTICLE IV / STATE TRANSIT ASSISTANCE FUNDS FOR FISCAL YEAR 2024-2025 IN THE ESTIMATED AMOUNT OF $17,200,000 13.7 RESOLUTION - AUTHORIZATION FOR REQUEST OF LOW CARBON TRANSIT OPERATIONS PROGRAM FUNDING FOR FY 2023-2024 FOR PURCHASE OF BATTERY ELECTRIC BUS RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve and authorize: 1) the Deputy Director of Transit to request $543,405 in Low Carbon Transit Operations Program (LCTOP) formula funds to assist in purchasing a battery electric bus; 2) the Deputy Director of Transit to City of Santa Rosa Regular Meeting Minutes Page 19 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 execute the Certifications and Assurances and related documents for the LCTOP grant; 3) the delegation of authority to the Director of Transportation and Public Works to execute an Authorized Agent Form for the LCTOP designating the Deputy Director of Transit as the City’s Authorized Agent; 4) the Chief Financial Officer to increase appropriations in revenue and expenditures by the approved grant award; and 5) the submittal of the City of Santa Rosa’s project nomination and allocation request to the Department of Transportation for FY 2023-2024 LCTOP funds. Attachments: Staff Report Resolution Exhibit A - LCTOP Authorized Agent Form This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-069 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING AND AUTHORIZING A REQUEST FOR $543,405 IN LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) FUNDS FOR FY 2023-2024 13.1 MOTION - ADOPTION OF FINAL REPORT OF CITY COUNCIL PRIORITIES RECOMMENDATION: It is recommended by the City Manager that the Council, by motion, adopt the final report, City Council Goals & Objectives FY 2024-2025, for the City of Santa Rosa Council Priority Setting workshop held on February 6, 2024. Attachments: Staff Report Attachment 1 - City Council Goals & Objectives FY 2024-2025 Robert Maddock, Teamsters 856, spoke on behalf of employees and asked that they be made goal number one and a top priority by providing an equitable living wage, bilingual pay and improved parental leave. Cassidy Anderson, Teamster, spoke in support of employees as related to Council Goals 2 or 6. Michael Hilber spoke in opposition to the union representatives speaking at public meetings as they have opportunities to speak on negotiations during closed session. City of Santa Rosa Regular Meeting Minutes Page 20 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 Matt Finnegan was not present at the time public comment was called on Item 13.1, but provided comment on speaker card stating: City goals fail to recognize your employees as a top goal. Jerilynn Schisser was not present at the time public comment was called on Item 13.1, but provided comment on speaker card stating: Why are city employee retention not on the goal list? Kellen Johnston was not present at the time public comment was called on Item 13.1 , but provided comment on speaker card stating: Parental leave policy updates for City employees. A motion was made by Council Member Rogers, seconded by Vice Mayor Stapp, as amended with a friendly amendment by Council Member MacDonald, to approve the final report of City Council Priorities, with amendments to the report to include a bullet to Goal #1 that states, "Implement the Economic Development Strategic Plan", and a bullet to Goal #3 that states, "Recruit and retain staff and set competitive standards and pay to ensure workforce stability". The motion carried by the following vote: Yes: 7 - Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Chris Rogers 17. WRITTEN COMMUNICATIONS 17.1 FEDERAL AND STATE LEGISLATIVE UPDATE: • State Bill -- Support Letter for AB 2973 (Hart): Codifies relevant case law and clarifies the statutory responsibilities of counties, the board of supervisors, and local emergency medical services agencies regarding EMS and ambulance services within counties throughout the state. Provided for information. • State Bill - Support Letter for SB 969 (Wiener): Cities could create an entertainment district to allow restaurants to sell alcohol in a to-go container. Provided for information. • State - Support Letter for Proposed State Bond: State Bond for November 2024 general election under consideration for Natural City of Santa Rosa Regular Meeting Minutes Page 21 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 Resources and Climate Resiliency funding. Provided for information. • Federal Bill - Support Letter for S. 1306 (Klobuchar): Reauthorization of the COPS Act (COPS Office) until 2029. Provided for information. Attachments: Memorandum AB 2973 Bill Text AB 2973_Letter of Support_City of Santa Rosa SB 969 Bill Text SB 969_Letter of Support_City of Santa Rosa State Bond Comments CA Water Infrastructure_Letter of Support_City of Santa Rosa S 1306 Bill Text S 1306_Letter of Support_Senator Padilla_City of Santa Rosa This item was received and filed. 18. PUBLIC COMMENT ON NON-AGENDA MATTERS Mark Spencer Martin spoke on Santa Rosa Police Department policy not being followed and asked Council to reach out to him. John Kozlowski spoke on employee satisfaction and equal pay for equal work. Michael Hilber spoke on utility fees and raising wages. Jason Sweeney spoke in support of Council adoption of a ceasefire resolution. Sara Roberts, Teamsters Local 856 was not present at the time public comment was called, but provided comment on speaker card: Ensuring Council sets good priorities. 19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 20. ADJOURNMENT OF MEETING Mayor N. Rogers adjourned the meeting at 8:32 p.m. in honor of Cindy Benzerara. The next regular meeting will be held on Wednesday, May 8, 2024 at 9:00 a.m. City of Santa Rosa Regular Meeting Minutes Page 22 of 22 City Council Regular Meeting Minutes - Final May 7, 2024 21. UPCOMING MEETINGS 21.1 UPCOMING MEETINGS LIST Attachments: Upcoming Meetings List This item was received and filed. Approved on: June 4, 2024 /s/ Dina Manis, City Clerk