City Council

City Hall, Council City of Santa Rosa Chamber 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL SPECIAL MEETING NOTICE AND AGENDA JUNE 6, 2024 SPECIAL MEETING 3:30 P.M. NOTICE IS HEREBY GIVEN that the Santa Rosa City Council will conduct a City Council Special Meeting on Thursday, June 6, 2024 at 3:30 p.m. No other business will be considered at this Special Meeting. MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE OBSERVED). THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT: 1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW; 2. VIA ZOOM WEBINAR BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/89643446933, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 896 4344 6933; 3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND 4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA Public Comment may be made live during the meeting In-Person from Council Chamber or submitted in advance via email at cc-comment@srcity.org by 12:00 p.m. on June 6. IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE. City of Santa Rosa Special Meeting Notice and Agenda Page 2 of 4 City Council JUNE 6, 2024 PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT. DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW. PUBLIC COMMENTS: Public Comment will be limited to the items listed on the Special Meeting Agenda. Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by completing a Speaker Card or signing up with the Administrator in Council Chamber. Advanced Public Comment Via E-mail: To submit an e-mailed public comment to the City Council, please send to: cc-comment@srcity.org by 12:00 p.m. on June 6. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, and provide your name and comment in the body of the e-mail. E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access. 3:30 P.M. 1. CALL TO ORDER AND ROLL CALL 2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED) To consider and take action on any request from a Council Member to participate in a meeting remotely due to Just Cause or Emergency Circumstances pursuant to AB 2449 (Government Code Section 549539(f)). 3. REPORT ITEM 3.1 REPORT - APPROVAL OF COUNCILMEMBER CHRIS ROGERS’ ABSENCES FROM REGULAR CITY COUNCIL MEETINGS BACKGROUND: Councilmember Chris Rogers, who recently welcomed City of Santa Rosa Special Meeting Notice and Agenda Page 3 of 4 City Council JUNE 6, 2024 a new baby into his family, last attended a regular City Council meeting on May 8, 2024, and was absent from the May 21, 2024, and June 4, 2024, regular City Council meetings. Rule I.F. of the City Council Procedures and Protocols provides that “[i]f a Councilmember is absent without Council permission from all regular City Council meetings for thirty (30) days consecutively from the last regular meeting he/she attends, his/her office becomes vacant and shall be filled as any other vacancy.” Although Councilmember C. Rogers has informed staff that he plans to participate in the next regular City Council meeting scheduled for June 18, 2024, the City Attorney nevertheless recommends excusing his absences from regular meetings through the end of June out of an abundance of caution should he be unable to attend the June 18, 2024, regular meeting as currently planned. RECOMMENDATION: It is recommended by the City Attorney that the Council, by motion, approve Councilmember C. Rogers’ absences from regular City Council meetings from May 21, 2024, through the end of June 2024. Attachments: Council Procedures and Protocols 4. ADJOURNMENT OF MEETING *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action, ex-parte communication disclosure is required. The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full versions of the Open Government Ordinances go to http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting. Meeting information can also be accessed via the internet at http://srcity.org City of Santa Rosa Special Meeting Notice and Agenda Page 4 of 4 City Council JUNE 6, 2024 Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.