Community Advisory Board

Manzanita Room, Finley City of Santa Rosa Community Center 2060 W. College Avenue, Santa Rosa Community Advisory Board Meeting Minutes Wednesday, July 26, 2017 5:30 PM 5:35 P.M. 1. CALL TO ORDER & ROLL CALL Chair Barnett called the meeting to order at 5:35PM. Present:10 - Chair Cherie Barnett, Vice Chair Lacinda Moore, Board Member Linda Adrain, Board Member Tanya Narath, Board Member Vincent Harper, Board Member Cecile Querubin, Board Member Calum Weeks, Board Member Jennielynn Holmes, Board Member Victoria Fleming and Board Member Veronica Cruz Excused: 1 - Board Member Tiffani Montgomery Absent: 2 - Board Member Xavier Nazario and Board Member Jazmin Gudino Mendoza 2. PUBLIC COMMENTS Duane DeWitt from Roseland - Provided a recommendation to the Community Advisory Board and the Office of Community Engagement which asked for meeting information made available to the community in a more forthright and understandable manner. Spoke about the City's decision to implement action minutes. Would like a feedback loop with the community. Finally, Mr. DeWitt stated that he thinks Bayer Farm stinks. The Community Advisory Board (CAB), in a Motion made by Member Moore, seconded by Member Adrain, to discuss how minutes are recorded at the next CAB meeting. 3. APPROVAL OF MINUTES June 28, 2017. Regular Meeting Minutes. There were not enough Board Members voting to constitute a quorum, therefore, the July 28th meeting minutes will be voted on at the next meeting. Staff will check into whether or not there were enough votes to approve the minutes, if less than half the CAB voted. Chair Barnett and Members Adrain, Fleming, and Narath abstained from the vote. Member Holmes was not present during the vote. A motion was made by Vice Chair Moore, seconded by Board Member City of Santa Rosa Meeting Minutes Page 2 of 5 Community Advisory Board Meeting Minutes July 26, 2017 Weeks, to approve the minutes as is. Yes 5 - Vice Chair Moore Board Member Harper Board Member Querubin Board Member Weeks Board Member Cruz Excused 1 - Board Member Montgomery Absent 3 - Board Member Holmes Board Member Nazario Board Member Gudino Mendoza Abstain 4 - Chair Barnett Board Member Adrain Board Member Narath Board Member Fleming 4. CAB MEMBER ANNOUNCMENTS Member Cruz brought up the calendar of Council, Boards and Commissions meetings on the City website. Was wondering what the percentage of all meetings are canceled every year and why the City does not state why each meeting was canceled. Director Barnes provided the Board with some information, stating that meetings are scheduled in advance, usually a year in advance and sometimes some Boards or Commissions do not have agenda items for a particular month or months and do not have a reason to meet. Others may lack quorum needed to hold a meeting, so the meetings are sometimes canceled due to lack of quorum. Member Weeks announced that the Local Agency Formation Commission (LAFCO) would be holding a public hearing regarding the annexation of Roseland on August 2, 2017 at 2:00pm. The meeting will take place in Board of Supervisors Chambers. 5. STAFF UPDATES Danielle Ronshausen, Community Engagement Coordinator, introduced Brenda Carreno, Interm Senior Administrative Assistant for the Office of Community Engagement. Ms. Carreno will be assisting staff with CAB meetings until a permenent staff person is hired. Ms. Ronshausen also provided the CAB with a brief update on the upcoming CAB Open House Series (formally known as Town Halls). All locations except Montgomery High School have been confirmed and the fliers are in the process of being finalized. Outreach will include door-to-door knocking for each event. The first event will take place on Wednesday, August 30, 2017 at 6:00pm at the Central Santa Rosa Library, located at 211 E Street. 6. SCHEDULED ITEMS 6.1 CITY OF SANTA ROSA INDEPENDENT POLICE AUDITOR PRESENTATION Robert Aaronson, Independent Police Auditor for the City of Santa Rosa, provided the CAB with a presentation regarding his role as the Police Auditor for the City and information aboutthe First Annual Report to City Council. The City of Santa Rosa Meeting Minutes Page 3 of 5 Community Advisory Board Meeting Minutes July 26, 2017 CAB then had an opportunity to ask Mr. Aaronson questions about his efforts and the annual report. Mr. Aaronson also stated that he would like to know about opportunities for community engagement, such as community meetings, events, and others that he can potentially participate in. Public Comment: Anita Lapaul (sp?) with Homeless Action: In regards to officers who get frustrated in dealing with homeless, she mentioned an individual instance pertaining to a homeless woman that was assaulted by a man, but the charge was written as unusual circumstances rather than assault. She asked if this was in part due to the officer's frustration in dealing with homeless individuals. Also mentioned a Netflix film called the Standford Prison Experience. She wrapped up by asking about ICE agents wearing uniforms that look like regular police officers. Gregory Fearon: Asked if he can expect to see the City Council raise the budget for the Santa Rosa Police Department. Also mentioned upcoming crack down on homelessness and asked if there were anything that could be done to help mitigate the consequences of this crack down. First Annual Report: Independent Police Auditor 7. ACTION ITEMS 7.1 RELOCATION OF CAB GENERAL MEETINGS Staff provided a background regarding CAB meeting locations. Recommended that the CAB consider holding at least one or two of their general meetings in a location different than the main meeting location, to be determined at a later time. Staff will provide notice to the public regarding the permanent move to the downtown office location. Public Comment: None A motion was made by Member Holmes, seconded by Member Fleming, to approved moving the CAB general meetings location permanently to the Office of Community Engagement, located at 637 First Street, Santa Rosa. The motion carried by the following vote: Yes 10 - Chair Barnett Vice Chair Moore Board Member Adrain Board Member Narath Board Member Harper Board Member Querubin Board Member Weeks Board Member Holmes Board Member Fleming Board Member Cruz Excused 1 - Board Member Montgomery City of Santa Rosa Meeting Minutes Page 4 of 5 Community Advisory Board Meeting Minutes July 26, 2017 Absent 2 - Board Member Nazario Board Member Gudino Mendoza 7.2 REVIEW AND APPROVAL OF CAB STRATEGIC PLAN STATEMENT OF WORK Staff asked the CAB for feedback on the CAB Strategic Plan Statement of Work. The Statement of Work Review Subcommittee provided an initial review and feedback. The Statement of Work was then forwarded to Director Barnes and one other staff member for final review and feedback before coming to the CAB. The next steps with the Request for Solutions (RFS): staff will send the CAB approved document to the City's Purchasing Department for review and approval. Once approved, the RFS will be made public. Staff will set up a meeting or several meetings with the Evaluation Subcommittee in the next few weeks. Evaluation Subcommittee members include: Members Weeks, Holmes, Adrain, Cruz, Gudino, and Narath. Public Comment: None A motion was made by Member Weeks, seconded by Member Narath, to approved the CAB Strategic Plan Statement of Work, as is. The motion carried by the following vote: Yes 10 - Chair Barnett Vice Chair Moore Board Member Adrain Board Member Narath Board Member Harper Board Member Querubin Board Member Weeks Board Member Holmes Board Member Fleming Board Member Cruz Excused 1 - Board Member Montgomery Absent 2 - Board Member Nazario Board Member Gudino Mendoza CAB Strategic Planning Statement of Work. 8. PARKING LOT A. CAB Minutes Discussion (August 2017) B. Creek Flood Study Presentation (August 2017) C. Community Engagement 101 Training (August 2017) D. Community Improvement Grant Approval Process (August 2017) E. Community Improvement Grant Application Presentations (August and September 2017) F. Community Improvement Grant Program - Award Selections (September 2017) G. Strategic Planning Process (beginning October 2017, ongoing through March 2018) H. Progressive Parking Presentation (October 2017) I. Review of Completed 2016/17 CIG Projects (TBD) City of Santa Rosa Meeting Minutes Page 5 of 5 Community Advisory Board Meeting Minutes July 26, 2017 J. Update on Homeless Encampment Cleanup Pilot Program (TBD) 9. ADJOURNMENT Chair Barnett adjourned the meeting at 7:27PM. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by calling (707) 543-XXXX one week prior to the meeting. TDD (707) 543-3063 Any writings or documents provided to a majority of this meeting body prior to this meeting regarding any item on this agenda are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.