Contract Review Subcommittee

Municipal Services Center City of Santa Rosa South 69 Stony Circle CONTRACT REVIEW SUBCOMMITTEE SPECIAL MEETING NOTICE AND AGENDA JULY 28, 2020 DUE TO THE PROVISIONS OF THE GOVERNOR'S EXECUTIVE ORDERS N-25-20 AND N-29-20 WHICH SUSPEND CERTAIN REQUIREMENTS OF THE BROWN ACT, AND THE ORDER OF THE HEALTH OFFICER OF THE COUNTY OF SONOMA TO SHELTER IN PLACE TO MINIMIZE THE SPREAD OF COVID-19, THE BOARD MEMBERS WILL BE PARTICIPATING VIA ZOOM WEBINAR. MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/92621509059 OR BY DIALING 1-877-853-5257, THEN ENTERING WEBINAR ID: 926 2150 9059 THE MEETING WILL BE LIVE STREAMED AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA The public accessing the meeting through the Zoom link will be able to provide public comment on agenda items at the time an Agenda Item is discussed during the Contract Review Subcommittee Meeting. Public Comment may be submitted via e-mail at bpu-comment@srcity.org or recorded voice message at 707-543-4224. Please see below for additional instruction on public comment. The City of Santa Rosa has postponed many non-essential meetings until further notice. We appreciate your patience and willingness to protect the health and wellness of our community. If you have any questions regarding this meeting, please contact Gina Perez at gperez@srcity.org. 4:00 P.M. (Virtual Meeting) 1. CALL TO ORDER AND ROLL CALL 2. PUBLIC COMMENTS The public accessing the meeting through the Zoom link will be able to provide public comment on agenda items at the time an Agenda Item is discussed during the Contract Review Subcommittee Meeting. City of Santa Rosa Special Meeting Notice and Agenda Page 2 of 3 Contract Review Subcommittee JULY 28, 2020 Public Comment may also be submitted via e-mail or recorded voice message. E-mail Public Comment: To submit an e-mailed public comment to the Contract Review Subcommittee, please send to: bpu-comment@srcity.org by 5:00 p.m., Monday, July 27. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, provide your name in the body of the e-mail and your comment. These comments will be e-mailed to all Subcommittee Members, will be posted to the agenda documents on-line, and be made part of the archive packet. Recorded Voice Message Public Comment: To submit a voice message public comment, please call 707-543-4224 by 5:00 p.m., Monday, July 27. State your name, the Agenda Item Number(s) on which you wish to comment, and your comment. Recordings will be limited to 3 minutes. Recorded comments may be played at the time that the Agenda Item is discussed during the Subcommittee Meeting. 3. NEW BUSINESS 3.1 AMENDED AND RESTATED MEMORANDUM OF UNDERSTANDING AND PROFESSIONAL SERVICES AGREEMENT WITH CALGON CARBON, LLC FOR ULTRAVIOLET LIGHT DISINFECTION SYSTEM EQUIPMENT Ultraviolet Light (UV) is the primary disinfection process for the Laguna Treatment Plant (LTP). In January 2016, the City initiated design for replacing the existing UV system. The City released a Request for Proposals for preselection of the UV Equipment, and selected Calgon Carbon of Corapolis, PA. The City subsequently entered into a Memorandum of Understanding (MOU) with Calgon Carbon to establish the technical terms, an equipment price of $4,656,500, and to guarantee this equipment price for 18 months. The City also executed a $70,000 Professional Services Agreement (PSA) for Calgon Carbon to provide shop drawings and design support services for the project. The initial term for purchase to avoid price escalation of the original MOU expired May 2018. This Amended and Restated MOU and PSA City of Santa Rosa Special Meeting Notice and Agenda Page 3 of 3 Contract Review Subcommittee JULY 28, 2020 performs the same functions as the prior contracts but establishes a new equipment price of $5,634,700 and PSA fee of $86,000. Attachments: Attachment 1 - MOU with Calgon Carbon Attachment 2 - PSA with Calgon Carbon 4. ADJOURNMENT The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings and programs are available by contacting the Secretary at (707) 543-4202 (TTY Relay at 711) one week prior to the meeting. Meeting information can also be accessed via the internet at http://srcity.org.