City Council

City of Saratoga Springs City Council Meeting Minutes Tuesday, May 13, 2008 CITY OF SARATOGA SPRINGS CITY COUNCIL MEETING CITY COUNCIL ROOM TUESDAY, MAY 13, 2008 4:30 P.M. PRESENT: Scott Johnson, Mayor John Franck, Commissioner of Accounts Ken Ivins, Commissioner of Finance Ron Kim, Commissioner of DPS Anthony Scirocco, Commissioner of DPW ABSENT: Matthew Veitch, Supervisor Joanne Yepsen, Supervisor STAFF PRESENT: Michele Boxley, Deputy Commissioner, Accounts Patrick Design, Deputy Commissioner, DPW Eileen Finneran, Deputy Commissioner, DPS Kate Jarosh, Deputy Commissioner, Finance Shauna Sutton, Deputy Mayor Joe Scala, City Attorney RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not word-for-word transcript. CALL TO ORDER Mayor Scott Johnson called the meeting to order at 4:30 p.m. PUBLIC COMMENT PERIOD Mayor Scott Johnson opened the public comment period. There being no one wishing to speak, Mayor Scott Johnson closed the public hearing. CONSENT AGENDA Nothing at this time. MAYOR’S DEPARTMENT Nothing at this time. ACCOUNTS DEPARTMENT Award of Bid – Water & Sewer Pipes, Fittings, Hydrants and Valves Upon the recommendation of the Department of Public Works, Commissioner John Franck moved and Commissioner Anthony Scirocco seconded to award the bid for water & sewer pipes, fittings, hydrants and valves to Ferguson Waterworks and Vellano Brothers (low bidders). Ayes all. Dan Middleton, Ferguson Waterworks, asked what were the criteria for awarding the bid to two companies when the bid states that it will be awarded to the lowest sole bidder meeting specifications. He asked how the City was going to handle ordering from two companies. Mayor Scott Johnson said that the public comment 1 of 2 City of Saratoga Springs City Council Meeting Minutes Tuesday, May 13, 2008 period had been closed. Dan Middleton again asked how the City could award to two firms when the bid clearly states to the lowest bidder. Mayor Scott Johnson said these questions should be addressed to the Department of Public Works and the City Attorney. FINANCE DEPARTMENT Nothing at this time. DEPARTMENT OF PUBLIC WORKS South Broadway Waterline Paul Male said the South Broadway road construction is underway. As part of this project, the waterline will be replaced from about Fenlon Street to the Holiday Inn. They have now discovered that the waterline from Canfield Street to Fenlon Street is quite brittle and should be replaced. There was no funding included in the 2008 capital budget for this replacement. He said this old pipe will need to be replaced either now or in the near future. Because the construction is currently underway, it makes sense to do this now. The approximate cost of this replacement is $250,000. Therefore, he requested that the Council consider setting a public hearing for the May 20 Council meeting to amend the capital budget to include approximately $250,000 to replace this water line. He said that he would have more firm numbers within the next few days. Commissioner Ken Ivins asked if there would be any state or federal funding available for this project. Paul Male said no. Commissioner Ken Ivins asked if a new 12 in waterline was sufficient. Paul Male said yes. Commissioner Ken Ivins asked about the impact to the property owners in that area, i.e., loss of water. Paul Male said that shutting down the water lines required a minimal amount of time to make the transfer from the old to the new. Mayor Scott Johnson moved and Commissioner Anthony Scirocco seconded to add the South Broadway water line public hearing to the May 20 meeting at 6:30 p.m. Ayes all. DEPARTMENT OF PUBLIC SAFETY Nothing at this time. ADJOURNMENT Mayor Scott Johnson moved and Commissioner Anthony Scirocco seconded to adjourn the meeting at 4:45 p.m. Ayes all. There being no further business, Mayor Scott Johnson adjourned the meeting at 4:45 p.m. Respectfully submitted, Katherine A. Moran Clerk Approved: 2 of 2