City Council

June 19, 2012 CITY OF SARATOGA SPRINGS City Council Meeting Agenda 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION(S): 1. Urban Forestry Program Update EXECUTIVE SESSION: Discussion regarding proposed, pending or current litigation; personal private information of a person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a person or corporation. CONSENT AGENDA 1. Approve Budget Amendments (Increase) 2. Approve Budget Transfers – Regular 3. Approve Payroll 6/8/12 $413,800.10 4. Approve Payroll 6/15/12 $389,740.96 5. Approve Warrant 2012 Mid – 12MWJUN1 $100,306.03 6. Approve Warrant 2012 Reg – 12JUN2 $2,975,625,.09 MAYOR’S DEPARTMENT 1. Discussion and Vote: Approval for the Mayor to Sign the Annual Transportation Rental Agreement for Camp Saradac 2. Announcement: Recreation Registrations 3. Discussion and Vote: Authorization for Mayor to Sign contract to Purchase 133 Kaydeross Avenue East (Blodgett Property) 4. Discussion and Vote: Authorization for Mayor to Sign Change Order with BCI Construction, Inc. for 6 Woodlawn Avenue Parking Garage 5. Discussion and Vote: Authorization for Mayor to Sign Agreement with BCI Construction, Inc. for 6 Woodlawn Parking Garage Plumbing Design & Construction 6. Set Public Hearing: Amend the 2012 Capital Budget for Waterfront Park Project 7. Discussion and Vote: Authorization for Mayor to Sign Agreement with Landmark Archeology, Inc. for Archeaology Review Phase III at Waterfront Park Site 8. Discussion: IDA Funding Received for Geyser Road/Route 50 Intersection 9. Discussion: Proposal to Limit Cell Phone/Texting During City Council and Land Use Board Meetings 10. Announcement: Reminder for Public Hearings and Workshops Proposed Zoning Ordinance and City Code Revisions 11. Set Public Hearing: Woodlawn Oval PUCD Proposed Map and Text Amendments 12. Appointment: Zoning Board of Appeals 13. Appointments: Shared Access Advisory board (Complete Streets Initiative) City Council Meeting 6/19/12 ACCOUNTS DEPARTMENT 1. Award of Bid: Casino Handicap Ramp Restoration to L.G. White & Sons, Inc. 2. Award of Bid: Plumbing Design and Construction for 6 Woodlawn Avenue Parking Deck to BCI Construction, Inc. 3. Discussion and Vote: Rescind of Bid from Elmore Design Collaborative for the Spirit of Life 4. Award of Bid: Spirit of Life Memorial to Martha Lyon Landscape Architecture, LLC FINANCE DEPARTMENT 1. Announcement: Budget Presentation 2. Discussion and Vote: 2012 Bond Resolution – Ballston Avenue Traffic Improvements Project 3. Discussion: Saratoga Springs Housing Authority 4. Discussion and Vote: Budget Transfers – City Center Contingency 5. Discussion and Vote: Budget Transfers – Payroll 6-19-12 6. Discussion and Vote: Budget Transfers – Benefits 6-19-12 7. Discussion and Vote: Budget Amendments – Benefits 6-19-12 PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Agreement for Water Treatment Plant Filter Upgrade Project 2. Set Public Hearing: Lena Lane 3. Announcement: Paving Schedule PUBLIC SAFETY 1. Discussion and Vote: Authorization for Mayor to Sign Contract for the High School Resource Officer 2. Discussion and Vote: Authorization for Mayor to Sign Change Orders for DeBrino Caulking 3. Set Public Hearing: Amend Chapter 225-89, Schedule XXIV: Load Zones 4. Set Public Hearing: Amend Chapter 225-90, Schedule XXV: Taxi Stands 5. Discussion and Vote: Authorization to Accept Donation from Stewarts Corporation 6. Discussion: City Code Change on Caroline Street 7. Discussion: Enforcement Regarding City Right of Ways 8. Set Public Hearing: Add to Article 225-80, Schedule 15, Closing of Lena Lane from April 1 Through October 31 9. Discussion: Proposed Zoning Ordinance SUPERVISORS Joanne Yepsen 1. Truth in Taxation Local Law 2. Mental Health Relocation Update 3. Emergency Dispatch Cost Vote 4. Receipt of City Council’s Resolution 5. Climate Smart Workshops 6. Women Veterans Day Out Matt Veitch 1. Nothing at this time. ADJOURN Page 2 of 13 City Council Meeting 6/19/12 June 19, 2012 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room PRESENT: Scott Johnson, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS Joanne Yepsen, Supervisor (arrived at 7:04 p.m.) STAFF PRESENT: Shauna Sutton, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Chille, Deputy Commissioner, Accounts Tim Cogan, Deputy Commissioner, DPW Eileen Finneran, Deputy Commissioner, DPS Joe Scala, City Attorney (arrived at 7:06 p.m.) EXCUSED: Matthew Veitch, Supervisor RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. CALL TO ORDER Mayor Johnson called the meeting to order at 7:03 p.m. PUBLIC COMENT Mayor Johnson said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes each according to the rules approved in February of 2004 by the City Council. Mayor Johnson opened the public comment period at 7:04 p.m. Page 3 of 13 City Council Meeting 6/19/12 Bonnie Sellers of 73 Fifth Avenue mentioned that at the end of Lena Lane, there is a curb therefore not being able to drive a vehicle down it. If it is the same street, whatever you do for one you should do for the other. Molly Gagne of 22 Vichy Drive stated she was here for the discussion regarding City right-of-ways. She has been trying to alert the City for years that a law is being broken by the paving of City right-of-ways. She has met with Marilyn Rivers and previous mayors about this. Tonight she is hopeful. Michael O’Dunne of 60 Rip Van Lane requested the Council look at restoring the staffing levels of public safety. This is the pillar and key component of a decent society. With all the growth, we don’t need to compromise the police or firefighters. Commissioner Mathiesen advised they only piece they are addressing is Lena Lane itself; the alley between Hattie’s and 7 Horse Pub. The end of the alley coming in from Caroline Street isn’t being dealt with at this time. His understanding is the City lost control of that part of Lena Lane by Dango’s. Mayor Johnson closed the public comment period at 7:10 p.m. PRESENTATION Urban Forestry program Update Supervisor Yepsen stated this is a project that has been on going since 2008. She introduced Tom Denny who is chairing this effort for Sustainable Saratoga. Tom Denny thanked the Council for inviting Sustainable Saratoga to present this program tonight. He thanked all that have been involved in this effort. This project involved close to 1500 volunteer hours. As of today, they are 2 months from the deadline. Trees are key elements of pedestrian friendly zones, stormwater management, and experiences in our City, etc. He hopes there is a possibility to regain the vision to think about trees. To date 50% of the data collected has been entered. They are using iTree software to help analyze the data. They have begun to outline their master report. They are looking for urban forest, preservation, and expansion. They suggest looking into the DEC Tree Planting Grant, Wells Fargo Urban Forestry Grant, etc. They estimate the total expense for the City for planting trees is approximately $128,000, and the benefit of energy savings is almost double that. Commissioner Madigan inquired as to when they thought the survey would be completed. Jim Zack, a member of Sustainable Saratoga, stated he has been entering the data. They hope to have the information completed by early to mid July. Commissioner Franck asked what area(s) were included in this survey. Mr. Denny stated they surveyed a large area. He apologized for not having a map included in this presentation. Commissioner Madigan asked if the master plan will include what type of trees to plant and where. Mayor Johnson confirmed the survey included City right-of-ways only; no private property. Mr. Denny stated that was correct. CONSENT AGENDA Mayor Johnson moved and Commissioner Madigan seconded to approve the consent agenda as follows: Page 4 of 13 City Council Meeting 6/19/12 1. Approve Budget Amendments (Increase) 2. Approve Budget Transfers – Regular 3. Approve Payroll 6/8/12 $413,800.10 4. Approve Payroll 6/15/12 $389,740.96 5. Approve Warrant 2012 Mid – 12MWJUN1 $100,306.03 6. Approve Warrant 2012 Reg – 12JUN2 $2,975,625,.09 Ayes – All MAYOR’S DEPARTMENT Discussion and Vote: Approval for the Mayor to Sign the Annual Transportation Rental Agreement for Camp Saradac (12-201) John Hirliman reported this is an annual agreement with the Saratoga Springs School District. The rental is $25 per bus per day and a mileage expense of $2.02 per mile. This is in their budget under lines A3567154 / 54530 and A3567154 / 54520. Mayor Johnson moved and Commissioner Franck seconded to approve the mayor to enter in the agreement as described. Ayes - All Announcement: Recreation Registrations John Hirliman announced they are accepting registration for summer clinics, fall soccer, fall lacrosse, and skate park lessons. Discussion and Vote: Authorization for Mayor to Sign contract to Purchase 133 Kaydeross Avenue East (Blodgett Property) (12-202) Mayor Johnson stated this is the next step in their decision to go forward with this purchase. The city attorney has put the purchase agreement together with Mr. Blodgett. The purchase price of $40,000 is coming from line H3517642 / 52000 / 1194. Joe Scala, city attorney stated this is a standard real estate property agreement. Mr. Blodgett is consulting counsel and we are waiting to hear back from him. Commissioner Madigan asked if this meets with the grant requirements with the County. Joe Scala advised the additional cost for the survey and other studies is likely to reach the full amount of $60,000; our match of $30,000 to the County’s $30,000. Mayor Johnson moved and Commissioner Madigan seconded to authorize the mayor to enter in the purchase agreement as described. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Change Order with BCI Construction, Inc. for 6 Woodlawn Avenue Parking Garage (12-203) Mayor Johnson explained this is in the amount of $34,900 and coming out of line H3416952 / 52000 / 1181. This is coming to us because we followed the WICKS Law in bidding. The WICKS Law requires separate bidding for certain components; one being plumbing. Page 5 of 13 City Council Meeting 6/19/12 Mayor Johnson moved and Commissioner Scirocco seconded to authorize the mayor to sign the change order as described. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Agreement with BCI Construction, Inc. for 6 Woodlawn Parking Garage Plumbing Design & Construction (12-204) Mayor Johnson announced this is in the amount of $34,900 and coming from line H3416952 / 52000 / 1181 . Mayor Johnson moved and Commissioner Madigan seconded to authorize the mayor to sign the agreement. Ayes – All Set Public Hearing: Amend the 2012 Capital Budget for Waterfront Park Project Mayor Johnson advised this is for an additional $200,000. This is pursuant to the grant we were awarded by the state in 2010. We did not receive the money until February 2012. Mayor Johnson set a public hearing for July 3, 2012 at 6:40 p.m. Discussion and Vote: Authorization for Mayor to Sign Agreement with Landmark Archeology, Inc. for Archeaology Review Phase III at Waterfront Park Site (12-205) Mayor Johnson stated this is for phase 3 of the project at the Waterfront Park. This study is required to move forward with the development of the park. The amount is $53,548.79 and in budget line item H3517022 / 52000 / 1075. Mayor Johnson moved and Commissioner Scirocco seconded to authorize the mayor to sign an agreement as described. Ayes - All Discussion: IDA Funding Received for Geyser Road/Route 50 Intersection Mayor Johnson advised the City applied on June 11, 2012 for all funding for the design of the intersection of Geyser Road and Route 50 intersection. The engineering study is required to put an actual dollar amount on the project. The IDA has awarded us $44,000. Commissioner Madigan asked if this amount is part of the fee for the $150,000 for the Geyser Road Trail. Mayor Johnson stated this is completely separate from what Commissioner Madigan is referring to. Commissioner Mathiesen asked what changes are being proposed at this intersection. Mayor Johnson explained the majority of the work will be on the north side of the intersection to widen that portion of Geyser Road to allow a left turn lane coming from Geyser Crest. Commissioner Scirocco stated in 2004 there was a feasibility study done for the overpass which found there were 12,000 cars that passed through there on a daily basis. Discussion: Proposal to Limit Cell Phone/Texting During City Council and Land Use Board Meetings Mayor Johnson stated there was discussion on this item during the pre-agenda meeting. He plans to bring to the next Council meeting a proposal to address the issue. It is not clear in his mind yet if it is a ban on Page 6 of 13 City Council Meeting 6/19/12 cell phones and texting or a reduction in the use. They need to address the entire issue of passing notes and whispering. Commissioner Franck stated the mayor made a statement yesterday that texting even on a private phone is subject to FOIL. He is being told that is not the case. He asked for clarification. Mayor Johnson advised his understanding is there is no distinction on the issue of what can be FOILed. His understanding is that is not a protected item. Commissioner Franck advised he doesn’t think it is enforceable. Commissioner Madigan stated they have done a little investigation and found FOIL does protect intra- agency communication. Mayor Johnson explained he is not saying it is outlawed by the Open Meeting Law. When in doubt; disclosure is the solution. He will be happy to share the legal analysis of what is done. Announcement: Reminder for Public Hearings and Workshops Proposed Zoning Ordinance and City Code Revisions Mayor Johnson advised there are public hearings set up for July 3rd and July 17th at 6:50 p.m. each night. There was a joint land use board workshop held on June 11th, a Planning Board meeting was held June 13th, an information workshop was held June 18th, a Design Review Commission meeting will be held tomorrow night at 7 p.m. in City Hall, a Zoning Board of Appeals meeting will be held June 25th at 6:30 p.m. in City Hall, a Planning Board meeting will be held June 27th at 7 p.m. in City Hall, and an information workshop on June 28th from 5 – 6:30 p.m. in City Hall. Set Public Hearing: Woodlawn Oval PUCD Proposed Map and Text Amendments Mayor Johnson set a public hearing for July 3rd at 6:30 p.m. Appointment: Zoning Board of Appeals Mayor Johnson announced the appointment of Oksana Ludd to the Zoning Board of Appeals. She is joining the board as a member, not as an attorney to give legal advice. He welcomed her and stated the appointment is effective now through December 31, 2014. Appointments: Shared Access Advisory board (Complete Streets Initiative) Mayor Johnson stated this is an appointment of 7 members to the Shared Access Advisory Board (SAAB). The criteria asked of the Council to make the appointment is to look at the individual’s experience and interest in sustainable approaches to transportation and community planning. This board will meet a minimum of 4 times per year and provide advisory opinions to land use boards and the Council as needed. His appointments are for initially a 1 year term and the appointments from the rest of the Council will be for a full 2 year term. The Council was asked to forward the contact information to Kate Maynard so she can set up the initial meeting. The appointments are as follows: Commissioner Franck appointed Ken Gray, Commissioner Madigan appointed Charlie Samuels, Commissioner Scirocco appointed Theresa Cappozola, Commissioner Mathiesen appointed Mark Benaquista from the City Traffic Department, and Mayor Johnson appointed Jackie Hayes, Lou Schneider, and Stephen Godlewski. ACCOUNTS DEPARTMENT Award of Bid: Casino Handicap Ramp Restoration to L.G. White & Sons, Inc. (12-206) Page 7 of 13 City Council Meeting 6/19/12 Commissioner Franck moved and Commissioner Scirocco seconded to award the bid for the Casino Handicap Ramp Restoration to L.G. White and Sons, Inc. in the amount of $116,000. Commissioner Franck advised they were the lowest qualified bidder. The funds have been certified and are in line H3537112 / 52000 / 1165. Ayes - All Award of Bid: Plumbing Design and Construction for 6 Woodlawn Avenue Parking Deck to BCI Construction, Inc. (12-207) Commissioner Franck moved and Mayor Johnson seconded to award the bid for Plumbing Design and Construction for the 6 Woodlawn Avenue Parking Deck to BCI Construction, Inc. in the $34,900. Commissioner Franck advised they were the lowest bidder. Funds have been certified and are in line H3416952 / 52000 / 1181. Ayes - All Discussion and Vote: Rescind of Bid from Elmore Design Collaborative for the Spirit of Life (12-208) Commissioner Franck reported that on June 5, 2012, the bid for landscape conservation consultant services for the Spirit of Life & Spencer Trask Memorial was awarded to Elmore Design Collaborative. Since that time, Elmore Design indicated they are unable to provide the insurance required for this project. Commissioner Franck moved and Commissioner Scirocco seconded to rescind the bid for Landscape Conservation Consultant Services that was awarded at the June 5, 2012 City Council meeting to Elmore Design Collaborative. Ayes - All Award of Bid: Spirit of Life Memorial to Martha Lyon Landscape Architecture, LLC (12-209) Commissioner Franck moved and Commissioner Scirocco seconded to award the bid for the Spirit of Life landscape conservation consultant services to Martha Lyon Landscape Architecture, LLC in the amount of $13,250. The funds have been certified and are in line H3036952 / 52000 / 1039. Ayes - All FINANCE DEPARTMENT Announcement: Budget Presentation Commissioner Madigan advised she will only be having one budget presentation at the library. The date is Tuesday, June 26 at 7 p.m. Discussion and Vote: 2012 Bond Resolution – Ballston Avenue Traffic Improvements Project (12-210) Commissioner Madigan advised this is for $35,325 and for the City portion of the Ballston Avenue Traffic Improvement Project. The breakdown is 90% from the federal government, 7.5% from the state government and 2.5% from the City. Page 8 of 13 City Council Meeting 6/19/12 Commissioner Madigan moved and Commissioner Scirocco seconded to approve the 2012 bond resolution for the Ballston Avenue Traffic Improvement Project as previously distributed with the agenda. Commissioner Madigan further explained the Council is being asked at this time to approve the resolution that authorizes the Commissioner of Finance to finance the projects as needed; it is not the financing itself. Commissioner Franck recused himself and left the room. Roll Call: Commissioner Madigan - Aye Commissioner Scirocco – Aye Commissioner Mathiesen – Aye Mayor Johnson - Aye Discussion: Saratoga Springs Housing Authority Commissioner Madigan advised the Housing Authority did respond to the Compliance and Communication Plan and asked for an extension. The board will not be getting together again until June 21st to discuss this topic. She attended a training seminar put on by the Housing Authority. Commissioner Mathiesen asked when the board will be coming before the Council regarding salaries, etc. Commissioner Madigan stated she hoped that would be outlined in their response. She has been assured they do want to work with the Council. Discussion and Vote: Budget Transfers – City Center Contingency (12-211) Commissioner Madigan moved and Commissioner Franck seconded to approve the 2012 budget transfers – contingency made available with the agenda. Commissioner Madigan advised the City Center is asking for $4,000 from its contingency line to cover credit card fees associated with its new policy of accepting credit cards for payment. The City Center Authority has approved this. The current contingency balance in $4,000; there will be zero dollars after this transfer. Ayes - All Discussion and Vote: Budget Transfers – Payroll 6-19-12 (12-212) Commissioner Madigan moved and Commissioner Scirocco seconded to approve the 2012 budget transfers – payroll as which were distributed with the agenda. Ayes - All Discussion and Vote: Budget Transfers – Benefits 6-19-12 (12-213) Commissioner Madigan moved and Commissioner Scirocco seconded to approve the 2012 budget transfers – benefits which were distributed with the agenda. Ayes - All Discussion and Vote: Budget Amendments – Benefits 6-19-12 (12-214) Page 9 of 13 City Council Meeting 6/19/12 Commissioner Madigan moved and Commissioner Franck seconded to approve the 2012 budget amendments – benefits which were distributed with the agenda. Ayes - All PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Agreement for Water Treatment Plant Filter Upgrade Project (12-215) Commissioner Scirocco advised this is for the replacement of the Water Treatment Plant filtration system under-drain, media controls and valves, actuators, and piping. The current filtration system is the original installed 44 years ago. Commissioner Scirocco moved and Commissioner Franck seconded to authorize the mayor to sign an agreement which consists of 2 portions – 1A: construction with Jensen Construction in the amount of $1,395,500, and 1B: with Stilsing Electric for the electric portion in the amount of $123,157 for the Water Treatment Plant Filter Upgrade Project. The funding is in line H3638332 / 52000 / 1184. Ayes - All Set Public Hearing: Lena Lane Commissioner Scirocco set a public hearing for July 3rd at 6:20 p.m. to change it from a listed City street to a pedestrian way and retain the same name. Announcement: Paving Schedule Commissioner Scirocco advised of the following DPW paving schedule: o June 25th they will mill Division Street from Beekman Street to Bensonhurst Avenue o June 26th they will mill East Avenue from McLaren Street to Excelsior Spring Avenue o June 27th they will pave Division Street from Beekman Street to Bensonhurst Avenue and West Circular Street from Beekman Street to Elm Street o June 28th they will pave East Avenue from McLaren Street to Excelsior Spring Avenue PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Contract for the High School Resource Officer (12- 216) Commissioner Mathiesen moved and Commissioner Franck seconded to authorize the mayor to sign a contract for the high school resource officer for school year 2012 - 2013. The City is responsible for 35% of the cost and the school district is responsible for 65% of the regular monetary cost. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Change Orders for DeBrino Caulking (12-217) Commissioner Mathiesen moved and Commissioner Madigan seconded to authorize the mayor to sign change orders 1 & 2 for DeBrino Caulking for removal of concrete, topping materials, and to purchase trench drains for the Lake Avenue Fire Station Project. The change orders amount to $ 22,825 and is coming out of line H3146952 / 52000 / 1133. Page 10 of 13 City Council Meeting 6/19/12 Commissioner Franck advised it is change order 4 and 5. Commissioner Mathiesen amended his motion to state change order 4 & 5. The Council accepted the amendment. Ayes – All Set Public Hearing: Amend Chapter 225-89, Schedule XXIV: Load Zones Commissioner Mathiesen set the public hearing for July 3, 2012 at 6:15 p.m. Set Public Hearing: Amend Chapter 225-90, Schedule XXV: Taxi Stands Commissioner Mathiesen set the public hearing for July 3, 2012 at 6:10 p.m. Discussion and Vote: Authorization to Accept Donation from Stewarts Corporation (12-218) Commissioner Mathiesen moved and Commissioner Madigan seconded to accept the donation from Stewarts Corporation of 40 snow brushes valued at $200. Commissioner Mathiesen thanked Stewarts for their donation. Ayes - All Discussion: City Code Change on Caroline Street Commissioner Mathiesen advised that Caroline Street is listed in the City Code that it should be closed from 6 p.m. – 6 a.m. Monday through Sunday for July and August. This street has not been closed for many years as the police feels it encourages a party atmosphere with people spilling out into the street. If the Council chooses to continue to not close the street, they will need to correct the code. It is thought to be better to have the street open to traffic. If it is thought by the police to be too many people, they will block the street with a cruiser. Commissioner Scirocco stated one of the original issues was the street was too narrow. The street has been widened so it should no longer be an issue. Commissioner Mathiesen stated the police and fire feel the street should remain open. Discussion: Enforcement Regarding City Right of Ways Commissioner Mathiesen stated his department, with the cooperation of the Department of Public Works, will be placing signs in sections of the City and sending letters to paving companies to remind them of the rules. This is in attempt to curtail the illegal paving, expanding or excavating in a City right-of-way without a permit. They are also working with Tony Izzo to amend the property maintenance code to place liens on the placed on tax bills so that violations can be remedied before a property can be sold. Any fees expended by the City can also be recouped. Commissioner Scirocco agreed something needs to be done about this. Set Public Hearing: Add to Article 225-80, Schedule 15, Closing of Lena Lane from April 1 Through October 31 Commissioner Mathiesen stated he is not sure whose purview this is. Commissioner Franck stated he believes they should close Lena Lane down all year and make it a pedestrian walk-way. Page 11 of 13 City Council Meeting 6/19/12 Commissioner Mathiesen stated he is calling for a temporary change. Commissioner Scirocco advised they can’t go in and plow because of the stamped concrete. It would be best to shut it down for pedestrian traffic only. Commissioner Franck stated as a business person, not a Council member, he would want a longer commitment if he was investing money. He also asked if their appearance before the Design Review Committee has been scheduled. He would like it to be a lease and close Lena Lane down similar to Commissioner Scirocco’s public hearing. Mayor Johnson confirmed Commissioner Scirocco is looking to have Lena Lane pedestrian year round and Commissioner Mathiesen is looking for it to be seasonal. Commissioner Mathiesen stated that is correct. Mayor Johnson stated if it becomes a pedestrian area year round the restaurant owners would have to maintain it including snow removal. Commissioner Scirocco advised that was correct. Commissioner Madigan stressed again that she is not comfortable with the transferability clause and this discussion as this item is listed as setting a public hearing. Commissioner Mathiesen decided not to set the public meeting and will wait to hear what comes out of the public hearing set by Commissioner Scirocco. Discussion: Proposed Zoning Ordinance Commissioner Mathiesen advised he attended the public workshop last night. It was well done and informative. Because of the volume of material it does take time to go through it. He asked if we plan to vote on this on July 17th. Mayor Johnson advised the plan is to vote on the proposed changes on July 17th. The working committee has concern of what is coming before the Council such as capital program. After the capital program his plan is to launch a committee for the overview of the comprehensive plan. He doesn’t want this to be lost with all the other items going on at the Council. Commissioner Mathiesen asked how the other Council members feel about the timeframe. Mayor Johnson explained how they came up with the timeline. Commissioner Madigan stated she feels she could use more time but she will get through it. Commissioner Franck asked 3 land use members about this proposal. He was told we have to do it to bring us up to code, and they all feel it’s good. SUPERVISORS Joanne Yepsen Truth in Taxation Local Law Supervisor Yepsen reported the Truth and Taxation Law was adopted today. A public hearing was set for July 11th at 4:55 p.m. at the County. Page 12 of 13 City Council Meeting 6/19/12 Mental Health Relocation Update Supervisor Yepsen reported mental health has been at the Kramer House. The hospital sent a letter stating they would like the Kramer House to move out as they are going to use that facility. They explored 9 locations for the Kramer House. Emergency Dispatch Cost Vote Supervisor Yepsen reported this was tabled for reconsideration. She was prepared to vote against it as Empire already backs up the City and pays rent to us. Receipt of City Council’s Resolution Supervisor Yepsen reported the official document was received from Commissioner Franck. Chairman Wood announced he would be sending it to the committees. Climate Smart Workshops Supervisor Yepsen reported there are 2 sessions at Hudson Valley Community College. Women Veterans Day Out Supervisor Yepsen reported they held their first annual women’s day out on Saturday. She thanked everyone who participated. Matt Veitch Nothing at this time. EXECUTIVE SESSION Mayor Johnson moved and Commissioner Madigan seconded to move to executive session for discussion regarding proposed, pending or current litigation; personal private information of a person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a person or corporation at 9:20 p.m. The Council returned at 9:36 p.m. Mayor Johnson announced the City Council did not resolve anything in executive session therefore there is nothing to report. ADJOURNMENT Mayor Johnson moved and Commissioner Franck seconded to adjourn the meeting. Ayes – All There being no further business, Mayor Johnson adjourned the meeting at 9:37 p.m. Respectfully submitted, Page 13 of 13 City Council Meeting 6/19/12 Lisa Ribis Clerk Approved: 7/3/12 Vote: 5 - 0 Page 14 of 13