City Council

July 2, 2012 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: Scott Johnson, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Shauna Sutton, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Chille, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Joe Scala, City Attorney Joanne Yepsen, Supervisor Matthew Veitch, Supervisor EXCUSED: Anthony Scirocco, Commissioner of DPW Tim Cogan, Deputy Commissioner, DPW CALL TO ORDER Mayor Johnson called the meeting to order at 9:39 a.m. PUBLIC HEARINGS Mayor Johnson announced there were 5 public hearings scheduled for the City Council meeting. CONSENT AGENDA 1. Approval of City Council Minutes of 5/15/12 2. Approval of City Council Minutes of 6/19/12 3. Approval of City Council Minutes of 6/5/12 4. Approval of Pre-Agenda Minutes of 6/18/12 5. Approval of Pre-Agenda Minutes of 6/4/12 6. Approval Budget Transfers – Regular 7. Approve Payroll 6/22/12 $398,793.15 8. Approve Payroll 62912 $403,379.88 9. Approve Warrant: 2012 Mid – 12MWJUN2 $59,219.60 10. Approve Warrant: 2012 Reg – 12JUL1 $902,965.91 Mayor Johnson asked if any Council members had changes to the consent agenda; there were none. MAYOR’S DEPARTMENT 1. Discussion and Vote: Accept Donation for Summer Concert Series Mayor Johnson advised Adirondack Trust donated $250 towards the summer concert series. City Council Pre-Agenda Meeting July 2, 2012 2. Discussion and Vote: Authorization for Mayor to Sign Agreement with Gary Ferris for Summer Concert Series Mayor Johnson advised this contract is in the amount of $150. 3. Discussion and Vote: Authorization for Mayor to Sign Agreement with The Charles Cornell Quartet for Summer Concert Series Mayor Johnson advised this contract is in the amount of $300. 4. Discussion and Vote: Authorization for City Council to Approve Resolution for City to Seek NYS Grant Funding for Continuation of Waterfront Park Development Mayor Johnson advised they applied for a $400,000 matching grant. They are continuing to seek state funding for the park development. The state funding will be coming from the Office of Parks, Recreation & Historic Preservation. 5. Announcement: Waterfront Park Access Status No comment. 6. Set Public Hearing: Woodlawn Oval PUCD Proposed Map and Text Amendments No comment. 7. Appointment: Design Review Commission No comment. ACCOUNT’S DEPARTMENT 1. Discussion: Street Name Change – Donald Connolly Way Commissioner Franck advised Donald Connolly was the Commissioner of Accounts for 12 years and known for the Connolly Amendment. He was approached by family members to name a street after him. If he continues to go forward with this initiative, he would like to see this on the Mayor’s agenda. We will need a public hearing to change the name of a street. The streets that he is proposing the Council look at are: Long Alley behind the new parking garage, Gardner Lane, or Huestis Court. 2. Discussion: Wilton Grievance on Loughberry Lake Properties Commissioner Franck advised this relates to a number of properties. We just received notice of decision; which is good. He will share and discuss tomorrow night. FINANCE DEPARTMENT 1. Announcement: 2013 Budget Call Letter No comment 2. Announcement: Property Auction Commissioner Madigan announced the auction date is July 14th. 3. Discussion: Saratoga Springs Housing Authority Page 2 of 4 City Council Pre-Agenda Meeting July 2, 2012 No comment 4. Discussion and Vote: Reserve Resolution – Capital Reserve Fund to Finance the Construction, Reconstruction or Acquisition of Buildings Commissioner Madigan advised this item may or may not end up on her agenda. She is waiting to hear back from the city attorney on this issue. 5. Discussion and Vote: budget Transfers – Payroll No comment. 6. discussion and Vote: Capital Budget Amendment – Waterfront No Comment. PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to Sign an Agreement – Lena Lane Commissioner Mathiesen asked if it would make sense to change the order of these items. Mayor Johnson agreed. 2. Discussion and Vote: Change Lena Lane from a Listed City Street to a Pedestrian Thoroughfare with the Same Name No comment. PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Agreement with NYRA for 2012 Racing Season Commissioner Mathiesen advised this is an annual agreement for fire protection. NYRA pays for this each year. 2. Discussion and Vote: Amend Chapter 225-89, Schedule XXIV: Load Zones No comment. 3. Discussion and Vote: Amend Chapter 225-90, Schedule XXV: Taxi Stands Commissioner Mathiesen stated they are creating taxi stands on Broadway, Caroline, and Putnam. SUPERVISORS JOANNE YEPSEN Supervisor Yepsen advised she will be placing the following items on her agenda: Legislative & Research Committee updates, County Fair, and Agriculture Symposium. MATTHEW VEITCH Page 3 of 4 City Council Pre-Agenda Meeting July 2, 2012 Supervisor Veitch advised he is placing the following items on his agenda: June Updates and Technical Committee Updates. EXECUTIVE SESSION: Mayor Johnson moved and Commissioner Madigan seconded to move to executive session for discussion regarding proposed, pending, and current litigation involving the status of the new parking garage being built at 9:53 a.m. The Council returned from executive session at 11:32 a.m. Mayor Johnson announced the City Council did not resolve anything in executive session therefore there is nothing to report. ADJOURN Mayor Johnson adjourned the meeting at 11:32 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 7/17/12 Vote: 5 - 0 Page 4 of 4