City Council

July 16, 2012 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: Scott Johnson, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Shauna Sutton, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Chille, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Joe Scala, City Attorney Joanne Yepsen, Supervisor EXCUSED: Tim Cogan, Deputy Commissioner, DPW Matthew Veitch, Supervisor CALL TO ORDER Mayor Johnson called the meeting to order at 9:34 a.m. PUBLIC HEARINGS Mayor Johnson announced there are 2 public hearings scheduled for the City Council meeting. CONSENT AGENDA 1. Approval of 7/2/12 Pre-Agenda Minutes 2. Approval of 7/3/12 City Council Minutes 3. Approval Budget Amendments (Increases) 4. Approve Budget Transfers - Regular 5. Approve Payroll 7/06/12 $470,033.81 6. Approve Payroll 7/1312 $425,923.01 7. Approve Warrant: 2012 Mid – 12MWJUL1 $89,586.27 8. Approve Warrant: 2012 Mid – 12MWMAR3 $2,958,956.54 9. Approve Warrant: 2012 Reg -12JUL2 $1,060,252.00 Mayor Johnson asked if any Council members had changes to the consent agenda; there were none. Commissioner Scirocco stated he does have an item for executive session regarding a personnel matter. Commissioner Madigan advised she also has an item for executive session regarding the sale, disposition of real property. City Council Pre-Agenda Meeting July 16, 2012 MAYOR’S DEPARTMENT 1. Announcement: Favorable Advisory Opinions from City Planning Board, Design Review Commission, Zoning Board of Appeals and County Planning Board on Revisions to Zoning Ordinance, City Code, and Subdivision Regulations No comment 2. Announcement: Schedule of Vote for Local Law No’s 2 and 3 of 2012 – Zoning Ordinance, City Charter, City Code, and Subdivision Regulation Proposed Revisions Mayor Johnson advised he has received a lot of feedback regarding the timing of the vote. He has decided to postpone the vote until the first meeting in August. 3. Discussion and Vote: Accept Donation for Summer Concert Series Mayor Johnson advised items 3 – 6 of his agenda relate to the summer concert series. 4. Discussion and Vote: Authorization for Mayor to Sign Agreement with Fresh for Summer Concert Series No comment. 5. Discussion and Vote: Authorization for Mayor to Sign Agreement with Sonny & Perley for Summer Concert Series No comment. 6. Discussion and Vote: Authorization for Mayor to Sign Agreement with Betsey and the Byegons for Summer Concert Series No comment. 7. Appointment: Solomon Northup Day Mayor Johnson announced this will take place on July 21st at the Visitor Center. 8. Discussion and Vote: Authorization for Mayor to Sign Agreement with Dan Hubbs for Solomon Northup Day No comment. 9. Discussion and Vote: Authorization for Mayor to Sign Agreement with Henrique Prince for Solomon Northup Day Celebration No comment. 10. Discussion and Vote: Authorization for Mayor to Sign Agreement with Cardinal Direction Landscape Architect, PLLC for Professional Urban and Community Forest Management Services Mayor Johnson advised this agreement is in the amount of $6,500. They are waiting for 2 items. If they don’t have these items they will pull this from the agenda. 11. Announcement: Status of Woodlawn Parking Garage No comment. Page 2 of 4 City Council Pre-Agenda Meeting July 16, 2012 ACCOUNT’S DEPARTMENT Commissioner Franck announced he has nothing at this time. FINANCE DEPARTMENT 1. Discussion and Vote: Property Auction No comment. 2. Discussion and Vote: 2012 Finance Policies and Procedures Update Commissioner Madigan announced stated if the Council wishes, she will change this item to discussion only and move the vote to the next City Council meeting. Mayor Johnson stated he would prefer the vote be moved as he hasn’t had time to review this yet. 3. Discussion and Vote: Budget Transfers – Payroll No comment PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to Sign a Change Order with Eastern Building & Restoration, Inc. – Visitor Center Commissioner Scirocco advised this is the 3rd change order. The City will be getting $5,000 back. 2. Discussion and Vote: Authorization for the Mayor to Sign a Contract with L.G. White Casino Handicap Ramp Commissioner Scirocco advised the base bid was for $116,000. There was another $25,900 included as an alternate but the City will try to take on that part of the work. 3. Discussion and Vote: Authorization for the Mayor to Sign an Agreement with Saratoga Youth Hockey Commissioner Scirocco stated this is an annual agreement. Saratoga Youth Hockey will pay $450 per month for July 2012 and August 2012, and $600 per month for September 2012 through April 2013. PUBLIC SAFETY DEPARTMENT 1. Set Public Hearing: Capital Budget Amendment – Police Department Infrastructure Commissioner Mathiesen advised this is a measure to create funds to hire an architect to determine what can or cannot be done. 2. Discussion and Vote: Authorization for Mayor to Sign Contract with Wheelabrator Hudson Falls, LLC Commissioner Mathiesen stated this contractor takes care of the hazardous waste for public safety. This is an annual contract. 3. Discussion and Vote: Authorization for Mayor to Sign Contract with the County for Stop DWI Page 3 of 4 City Council Pre-Agenda Meeting July 16, 2012 Commissioner Mathiesen advised the County pays the City $17,000 plus to help fund DWI efforts. SUPERVISORS JOANNE YEPSEN Supervisor Yepsen advised she will be placing the following items on her agenda: update on this month’s full board meeting; landfill RFP; public hearing on the occupancy tax law; County fair; and announcement on the parks and trails of New York. MATTHEW VEITCH 1. RFP for County Landfill 2. Technology Committee 3. Occupancy Tax ADJOURN Mayor Johnson adjourned the meeting at 9:43 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 8/7/12 Vote: 5 - 0 Page 4 of 4