City Council

February 19, 2013 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: Scott Johnson, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Chille, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Matthew Veitch, Supervisor Joanne Yepsen, Supervisor EXCUSED: Tim Cogan, Deputy Commissioner, DPW ABSENT: Shauna Sutton, Deputy Mayor Joe Scala, City Attorney CALL TO ORDER Mayor Johnson called the meeting to order at 9:36 a.m. PUBLIC HEARINGS 1. Amend speed Limit on Crescent Avenue Commissioner Mathiesen advised the residents have requested a lower speed limit. They felt lowering the speed limit from 40 to 35 is a good compromise. Commissioner Franck advised while the expansion of the racino was going on people were talking about lowering the speed limit and they also mentioned putting in sidewalks. 2. Parking Regulation Amendments to Section 225 of City Code Commissioner Mathiesen stated this has to do with the parking garage on Woodlawn Avenue and Railroad Place. 3. Idling Ordinance No comments. 4. Amend 2013 Capital Budget – Water Treatment Plant No comments. City Council Pre-Agenda Meeting February 19, 2013 5. Amend 2013 Capital Budget – City Buildings Commissioner Scirocco stated there was $146,077.84 that was in the 2012 budget that they would like to move into the 2013 budget for City buildings. PRESENTATIONS Steve Rowland of Butler, Rowland & Mays Deputy Eileen Finneran stated they would like to add their item #3 to the presentation section. This will be a brief presentation on the Police Department project. Mayor Johnson confirmed that the Department of Public Safety would like to have the executive session follow the public comment period and then have the presentation. Deputy Finneran advised that was correct. Commissioner Franck advised Butler, Rowland & Mays are a client of his so he will be recusing himself from the executive session. Commissioner Mathiesen advised there was one more matter he would like to discuss in executive session; Empire’s rental of the West Avenue location. Mayor Johnson stated he looked over the exceptions/qualifications for breaking out into executive session and doesn’t see how this fits into that. There is nothing involving discussion of contracts or negotiations. CONSENT AGENDA 1. Approval of 1/14/13 Pre-Agenda Minutes 2. Approval of 1/15/13 City Council Minutes 3. Approval of 1/2/13 City Council Minutes 4. Approval of 2/4/13 Pre-Agenda Minutes 5. Approve Budget Transfers - Regular 6. Approve Payroll 02/08/13 $394,483.57 7. Approve Payroll 02/15/13 $420,346.31 8. Approve Warrant: 2012 Reg – 12DEC6 $228,540.84 9. Approve Warrant: 2013 Mid – 13MWFEB1 $174,012.82 10. Approve Warrant: 2013 Reg – 13FEB3 $225,967.10 No comments. MAYOR’S DEPARTMENT 1. Discussion and Vote: Approval of the Noon-Time Basketball Program John Hirliman of the Recreation Department advised this is a new program for adults. The fee is $50 for City residents, $50 for school district residents, and $75 for non-city/non-school district residents. 2. Announcement: Spring Recreation Programs John Hirliman advised there will be a soccer program and lacrosse program coming up in the spring and other program announcements. 3. Discussion and Vote: Update Recreation Department Fee – Noon Time Basketball Program Page 2 of 5 City Council Pre-Agenda Meeting February 19, 2013 John Hirliman advised this is the approval to update the City fees so finance can put the fees on the web. 4. Discussion and Vote: Merit for Review of Zoning Map Amendment at Jefferson and Gridley Streets, Tax Parcel ID’s 179.37-1-1-1, 179.37-1-1-2, 179.37-1-1-3, 179.37-1-1-14, 179.37-1-1-15, and 179.37- 1-1-16 and Referral to City Planning Board for Advisory Opinion Mayor Johnson stated this is for referral to the City Planning Board for their advisory opinion. Kate Maynard of the Planning Department stated this application is to rezone the parcels listed at the corner of Gridley and Jefferson. The request is looking to change from institutional horse track related back to a UR-2 (single family residential district). If it is determined there is no merit for referring this to the Planning Board for review, there is no responsibility for any further action. Commissioner Franck stated this was originally changed to be zoned horse related as there was a problem with not having enough barns for the horses. The issue he has with this is we don’t know what is going on with the racino and gambling right now. ACCOUNTS DEPARTMENT Commissioner Franck stated he was adding 2 items to his agenda. The first item is for Discussion: City Center Polling Districts 3, 4, 8, 9, and 25 for the 2013 Primary and General Elections. It was agreed due to the City Center construction project the polling place should be moved and it was moved to the Lincoln Baths. Now the project is complete and the polling should be moved back. Then it was said the law states if alcohol is served at the location, you can’t use that location as a polling place. The City Center does not hold a liquor license; the license is held by the caterers. If we are going to follow that rule we will not be able to use the Casino as alcohol is served there, wine is served a church, and Embury has a drinking and eating establishment. Now the construction is done and everything should be moved back to the City Center. His second agenda item is: Set Pubic Hearing: City Center for polling districts 3, 4, 8, 9, and 25 for the Primary and General 2013 Elections. He will bring this for vote March 19th and then it will be up to the county. FINANCE DEPARTMENT 1. Discussion and Vote: Capital Budget Amendment – City Buildings, Facilities Upgrade No comments. 2. Discussion and Vote: Capital Budget Amendment – Water Treatment Plant Filter Upgrade No comments. 3. Discussion and Vote: Budget Transfers – Payroll No comments. 4. Discussion and Vote: Budget Transfers – Benefits No comments. 5. Discussion and Vote: Budget Transfers - Pensioners No comments. 6. Discussion and Vote: Budget Amendments – Benefits Page 3 of 5 City Council Pre-Agenda Meeting February 19, 2013 No comments. Commissioner Madigan advised she is adding 1 item: Announcement: Online Payment of Tax and Utility Bills. PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Amend Capital Funds from 2012 to the 2013 Budget – City Buildings No comments. 2. Discussion and Vote: Amend the 2013 Capital Budget – Water Treatment Plant No comments. 3. Discussion and Vote: Authorization for the Mayor to Sign an Agreement with Barton & Loguidice Commissioner Scirocco stated this is to update our spill prevention report and chemical bulk storage report. This is something we have to do every 5 years. Commissioner Scirocco advised he is adding 1 item to his agenda: Set Public Hearing: for 2013 Water and Sewer Rates. PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign an Agreement with MultiMed No comment. 2. Discussion and Vote: Authorization for Mayor to Sign Agreement with emsChart for the Fire Department Computerized Patient Care Database Chief Williams stated this is a continuation of the contract from last year. 3. Presentation: Steve Rowland of Butler, Rowland & Mays Commissioner Mathiesen stated this will be moved under the presentation portion of the agenda. 4. Discussion and Vote: Amend Chapter 225, Article 9, Section 225-69, Schedule 4 – Speed Limit on Crescent Avenue No comment. 5. Discussion and Vote: Idling Ordinance No comment. 6. Discussion and Vote: Parking Regulations to Section 225 of City Code No comment. 7. Set Public Hearing: Amend Chapter 225, Article 9, Section 225-77, Schedule 112 – Adding Stop Sign on Long Alley Page 4 of 5 City Council Pre-Agenda Meeting February 19, 2013 No comment. 8. Set Public Hearing: Amend Capital Budget for the Police Department Infrastructure Project No comment. SUPERVISORS JOANNE YEPSEN Supervisor Yepsen stated she would be adding the following to her agenda: Legislative Priorities, LDC/Maplewood Meeting Update, Gaming & Racing Update, Climate Smart Task Force, and Grants to You. MATTHEW VEITCH 1. Technology Committee 2. Public Health Committee 3. Rail Resolution 4. 2013 Truth in Taxation 5. Racing Committee 6. Maplewood Manor LDC 7. IGT Transfer to Maplewood Manor 8. Hudson River-Black Regulating District Settlement ADJOURN Mayor Johnson adjourned the meeting at 10:04 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: Vote: Page 5 of 5