City Council

March 4, 2013 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Shauna Sutton, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Chille, Deputy Commissioner, Accounts Matthew Veitch, Supervisor Joanne Yepsen, Supervisor (arrived at 9:43 a.m.) EXCUSED: Scott Johnson, Mayor Tim Cogan, Deputy Commissioner, DPW Eileen Finneran, Deputy Commissioner, DPS ABSENT: Joe Scala, City Attorney CALL TO ORDER Commissioner Madigan called the meeting to order at 9:35 a.m. PUBLIC HEARINGS 1. Amend Capital Budget – Police Dept. Infrastructure Project Commissioner Mathiesen stated this is for the increase in the project amount from $414,000 to $628,604. 2. Stop Sign on Long Alley Commissioner Mathiesen stated this relates to the walkway between the parking garage and the Roohan building. 3. Water Sewer Rates Commissioner Scirocco stated they will be doing a presentation on the rates. 4. City Center Polling Districts Commissioner Franck advised there will be 2 public hearings to move polling district 3, 4, 8, 9, and 25 back to the City Center. He read the letter he received from Mark Baker dated February 28, 2013 which states the City Center will again serve as the host site for Saratoga Springs polling districts 3, 4, 8, 9, and 25. The City Center has reserved the space for Tuesday, November 5, 2013. City Council Pre-Agenda Meeting March 4, 2013 PRESENTATIONS Water & Sewer Rates No comment. West Avenue Project WASAD Annual Accounting as of 12/31/12 No comment. CONSENT AGENDA 1. Approval of 2/19/13 Pre-Agenda Minutes 2. Approval of 2/5/13 City Council Minutes 3. Approve Budget Amendments (Increases) 4. Approve Budget Transfers - Regular 5. Approve Payroll 02/22/13 $655,820.25 6. Approve Payroll 03/01/13 $451,076.63 7. Approve Warrant: 2013 Mid – 13MWFEB2 $28,718.09 8. Approve Warrant: 2013 Reg – 13MAR1 $1,154,517.78 No comments. MAYOR’S DEPARTMENT 1. Presentation and Set Public Hearing: Citizen Advisory Committee Recommendations for 2013 CDBG Funding Brad Birge of the Planning Department advised they received 15 applications this year totaling well into the $500,000 mark. The Advisory Committee has reviewed the applications, had public hearings, and have come up with their recommendations that they will be presenting to the Council tomorrow evening. 2. Discussion and Vote: Ratification of Proposed Collective Bargaining Agreement with Saratoga Springs Police Lieutenants P.B.A. Commissioner Madigan stated she did not receive the MOA; she has requested it several times. Receiving an e-mail at 6:15 p.m. on Friday stating it was available but that just doesn’t give enough time to review it. She still has not received it. She doesn’t see how here department can provide real cost out figures without having a copy of the MOA. Deputy Sutton stated the MOA had to be signed by Mr. Catone and the mayor and then be ratified by their unit. Commissioner Madigan stated she felt that doesn’t make sense that a commissioner couldn’t receive a copy and be able to provide meaningful feedback. Deputy Sutton stated she would have to take that up with the mayor. 3. Announcement: Brown Bag Lunch Deputy Sutton announced the brown bag lunch will be held Thursday, March 14th at the library at noon. The topic is the Sandford Stud Farm. Page 2 of 5 City Council Pre-Agenda Meeting March 4, 2013 ACCOUNTS DEPARTMENT 1. Discussion and Vote: Resolution from the City Council Urging the Mayor to Reconstitute the Saratoga Springs Housing Authority Board Commissioner Franck advised the City Council still has not received the salaries for approval. The current board as well as the past board has decided to snub the Council and not do was is required of them according to Article 3, Section 32. Also the 90 days has come and gone to respond to the Comptroller’s Office. We are not telling the mayor he has to remove all or some of the board members; this is the Council stating the mayor has the backing to do what he feels is right. 2. Discussion: Update on Polling Districts 3, 4, 8, 9, & 25 Moving from Lincoln Baths to City Center Commissioner Franck stated there will be a public hearing at the next meeting on this as well then they will vote on it. If the Council votes in favor of this it does not mean it is a done deal. The County Board of Elections has to come to determine if the location is ADA compatible. 3. Discussion: Relocating Polling District 14 from William H Ford Center to Recreation Center Commissioner Franck stated there have been problems with the William H Ford Center. There have been times when the doors haven’t been unlocked; there has been times where there was no heat. He is proposing this polling district be moved to the Recreation Center as the parking is better; that facility is closer in proximity to more of the voters; it is easier to find; it is a newer facility and more ADA compliant; and a lot of people haven’t seen the new facility. 4. Set Public Hearing: Relocating Polling District 14 from William H Ford Center to Recreation Center Commissioner Franck advised he will hold 2 public hearings on this. 5. Appointment: New Member to Board of Assessment Review (BAR) No comment. FINANCE DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to Sign CDPHP Insurance Contract Renewal No comments. 2. Discussion and Vote: 2013 Bond Resolution – Capital Budget Amendments No comments. 3. Discussion: State Audit “City of Saratoga Springs Financial Condition, January 1, 2008 – December 31, 2011” Commissioner Madigan advised they received their audit and did their 30 response letter. The general fund was not challenged and they did not find issues. The water and sewer funds were questioned regarding the borrowing of funds from the general fund cash account. This is not an uncommon practice; however, what is uncommon is there was no plan in place to pay it back. 4. Discussion and Vote: Capital Budget Amendment – Police Department Renovation No comments. 5. Discussion and Vote: Budget Transfers – Payroll Page 3 of 5 City Council Pre-Agenda Meeting March 4, 2013 No comments. 6. Discussion and Vote: Budget Transfers – Benefits No comments. 7. Announcement: Online Payment of Tax and Utility Bills No comments. PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to Sign a Change Order with Stilsing Electric, Inc. – Water Treatment Plant Tim Wales, city engineer stated this is a change order for $19,761 for unanticipated electrical work. 2. Discussion and Vote: Authorization for the Mayor to Sign Change Order #2 with Jersen – Water Treatment Plant Tim Wales advised the amount of this change order is $5,287 for an upgrade to a meter at the Water Treatment Plant. 3. Discussion and Vote: Authorization for the Mayor to Sign Change Order #3 with Jersen – Water Treatment Plant Tim Wales stated this change order is for the additional work relating to the asbestos gaskets. 4. Discussion and Vote: Authorization for the Mayor to Sign a Change Order with Eastern Building & Restoration Commissioner Scirocco stated the canopy in the back leaked and there is an issue with the roof drains. The drain connections at the top need to be replaced. 5. Discussion and Vote: Authorization to Sign an Agreement Addendum with Bollan, Sheedy, Torani & Co., LLP Commissioner Scirocco stated this agreement is for Bollan, Sheedy, Torani & Co. to assist with the water rate structure to eliminate the deficit position of the water/sewer rates. 6. Discussion and Vote: Donations of Wood Logs to Mt. McGregor Correctional Facility Commissioner Scirocco stated they will be donating logs to Mt. McGregor for them to cut and split. The wood will then be given to the Office of the Aging for people who are on the HEAP program to help them with heating their homes. 7. Announcement: Public meeting on the Proposed Clean-Up Plan for the Niagara Mohawk Power Corporation Superfund Site on Excelsior Avenue by the Red Spring No comments. Commissioner Scirocco added 1 item to his agenda: Discussion and Vote: Approval of Water and Sewer Rates. Page 4 of 5 City Council Pre-Agenda Meeting March 4, 2013 PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Mayor to Sign Agreement with Empire Ambulance Commissioner Mathiesen stated they reduced the amount of rent from $44,000 to $30,000. This is being done because our Fire Department is covering a larger amount of calls than what was originally anticipated. 2. Discussion and Vote: Mayor to Sign Agreement with Ryan Biggs for Additional Services Commissioner Mathiesen stated this related to the Fire Department roof project. The amount of the contract has been increased from $15,500 to $27,000. 3. Discussion and Vote: Amend Capital Budget for the Police Department Infrastructure No comments. 4. Discussion and Vote: Amend Chapter 225, Article 9, Section 225-77, Schedule 12 – Adding Stop Sign on Long Alley No comment. Commissioner Mathiesen advised he is adding 1 item to his agenda: Discussion and Vote: Authorization for mayor to sign agreement with Art Breault. SUPERVISORS JOANNE YEPSEN Supervisor Yepsen advised she will be placing the following on her agenda: Resolutions from the County Board Meeting; Legislative Committee Update; Memorial Day Parade; and Yellow Ribbon Day. MATTHEW VEITCH 1. North Sewer Plant ADJOURN Commissioner Madigan adjourned the meeting at 10:09 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 3/19/13 Vote: 5 - 0 Page 5 of 5